25 meilleures offres (administrative assistant, vaughan, on) (à pourvoir)

Executive Assistant to the CEO
The Avid Group —Toronto, ON
- De 90 000 $ à 120 000 $ par an
- Temps plein
- Google Suite
- Recherche
- Gestion de projet
- Assurance Dentaire
- Congés payés
Postuler rapidement
CALLING ALL SCHOOL & OFFICE ADMINISTRATORS!
Betz Pools Limited —Stouffville, ON
- De 50 000 $ à 55 000 $ par an
- Hospitalité
- Pas d'expérience requise
- Expérience administrative
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Clerical Support I
Peel Regional Police —Mississauga, ON
- 27,86 $ de l’heure
- Temporaire
- Travail hybride
- Microsoft Word
- Microsoft Outlook
- Hôtel
- Assurance Dentaire
- Bourses d'Études
16 h
Administrative Assistant for Medical Company
AAPEX Pharmacy & DME —Richmond Hill, ON
- Temps plein
- Microsoft Word
- Microsoft Excel
- Anglais
Postuler rapidement
il y a 4 jours
Administrative Assistant
Royal Bank of Canada —Vaughan, ON
- De 40 000 $ à 60 000 $ par an
- Temps plein
- Traitement de texte
- Saisie de données
- Gestion du temps
il y a 3 jours
Office Administrator
Kstone Group Ltd. —Concord, ON
- De 20 $ à 30 $ de l’heure
- Temps plein
- Vente
- Gestion des stocks
- Compétences informatiques
Postuler rapidement
il y a 2 jours
ADMINISTRATIVE ASSISTANT 2
City of Toronto —Toronto, ON
- De 64 529 $ à 91 111 $ par an
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Compétences rédactionnelles
Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
- À partir de 70 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Microsoft Outlook
- Gestion des stocks
- Assurance Dentaire
- Congés payés
Postuler rapidement
Executive Assistant and Office Administration
Beedie —Etobicoke, ON
- De 75 000 $ à 100 000 $ par an
- Temps plein
- Microsoft Outlook
- Gestion des stocks
- Compétences informatiques
il y a 2 jours
Real Estate Administrative Assistant - City Savvy Team
Confidential —North York, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Google Suite
- Service à la clientèle
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Executive Assistant
NEW GENERATION GROUP —Concord, ON
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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Legal Administrative Assistant
HVE Healthcare Assessments —Concord, ON
- 22 $ de l’heure
- Temps plein
- Microsoft Word
- Expérience administrative
- Gestion de projet
- Assurance Dentaire
- Congés payés
il y a 3 jours
Executive Assistant / Receptionist
IVARI —Toronto, ON
- De 57 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Assurance Dentaire
Medical Office Administrator
Confidential —Toronto, ON
- De 22 $ à 23 $ de l’heure
- Temps plein
- Cabinet médical
- Sens de l'organisation
- Réception
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Administrative Assistant
Runnymede Healthcare Centre —Toronto, ON
- De 61 625 $ à 72 091 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Junior Administrative Assistant
Staffworks Ltd. —Toronto, ON
- 23 $ de l’heure
- Temps partiel
- Microsoft Outlook
- Salesforce
- Expérience administrative
Postuler rapidement
il y a 1 jour
Clerical Assistant
Raise —North York, ON
- Contrat
- Gestion des stocks
- Expérience administrative
- En présentiel
Postuler rapidement
il y a 4 jours
Medical Receptionist/Administrative Assistant
Long Branch Rehab —Etobicoke, ON
- De 22 $ à 24 $ de l’heure
- Temps plein
- Réception
- Nettoyage
- En présentiel
Postuler rapidement
Executive Assistant
Vaco LLC —Bolton, ON
- De 100 000 $ à 120 000 $ par an
- Compétences en communication
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 4 jours
Receptionist/Administrative Assistant
MTE Consultants Inc. —North York, ON
- De 20,51 $ à 25,64 $ de l’heure
- Contrat
- Microsoft Outlook
- Saisie de données
- Réception
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13 h
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- De 40 000 $ à 45 000 $ par an
- Temps plein
- Microsoft Word
- Expérience administrative
- Diplôme d'études secondaires
- Assurance Dentaire
- Congés payés
Postuler rapidement
Administrative Coordinator (1-Year Contract)
OMERS —Mississauga, ON
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Microsoft Outlook
- Baccalauréat
- Sens de l'organisation
Receptionist/Administrative Assistant
Active Family Chiropractic & Wellness Centre —Mississauga, ON
- 21 $ de l’heure
- 12 Heures
- Service à la clientèle
- Cabinet médical
- Pas d'expérience requise
Postuler rapidement
Medical and Administrative Assistant
Bloor Pain Specialists —Toronto, ON
- 20 $ de l’heure
- 8 Heures
- Google Suite
- Gestion des stocks
- Service à la clientèle
- Congés payés
Postuler rapidement
HR Administrative Assistant – Contract Position
Avery Human Resources —Brampton, ON
- De 20 $ à 22 $ de l’heure
- Contrat
- Microsoft Excel
- Expérience administrative
- Recrutement
Postuler rapidement
il y a 1 jour

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (vaughan, on)

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Executive Assistant to the CEO

The Avid Group
Toronto, ON

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Détails du poste

Permanent | Temps plein

Avantages

Tenue Décontractée
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés
Événements d'Entreprise
Assurance Vision
Stationnement sur place

Compétences

Google Suite
Expérience en soutien administratif
Recherche
Gestion des horaires
Gestion de projet
Capacités de présentation
Préparation de rapports et de présentations
Expérience en soutien exécutif
Logiciels de productivité
Intelligence artificielle
Collaboration interfonctionnelle
Compétences en communication
Communication interfonctionnelle

Description complète du poste

About The Avid Group

The Avid Group is a fast-growing North American apparel company operating across design, manufacturing, brand management, e-commerce and logistics.

Headquartered in Toronto, our global workforce includes more than 250 team members across 10 countries, supported by three facilities across North America. We partner with brands and retailers to design, manufacture, decorate, distribute and fulfill products at scale, while also building and operating brands of our own.

Avid is ambitious, entrepreneurial and built differently. We move quickly, trust talented people with real responsibility and avoid unnecessary bureaucracy. Our leaders are accessible, strong ideas can come from anywhere, and high performers have the opportunity to make a meaningful impact well beyond the boundaries of their job descriptions.

We have built a high-performing team that genuinely enjoys working together, and we are committed to creating the kind of company exceptional people will look back on as the best place they ever worked.

The Opportunity

We are looking for an exceptional Executive Assistant to work directly with our Founder/CEO.

This is much broader than a traditional administrative role. You will manage the CEO’s calendar, travel, communications and priorities, while also participating in important meetings, supporting strategic projects and helping ensure decisions turn into action.

You will operate at the centre of a fast-moving business, with exposure to company strategy, operations, major clients, executive hiring, brand development, acquisitions, U.S. expansion and new business opportunities.

The right person will become a trusted member of the CEO’s office: someone who understands the broader context, anticipates what is needed and helps multiply the CEO’s effectiveness.

What You’ll Do

Proactively manage a complex executive calendar and protect time for the CEO’s highest-value priorities
Coordinate domestic and international travel, detailed itineraries, accommodations and last-minute changes
Participate in selected leadership, strategy, client and project meetings
Prepare agendas, briefing notes, presentations and background materials
Track decisions, commitments, owners and deadlines
Follow up with senior leaders to ensure important initiatives maintain momentum
Help the CEO prepare for and debrief important conversations
Draft and edit emails, presentations and executive communications
Research opportunities, summarize complex information and provide clear recommendations
Support cross-functional projects involving strategy, growth, hiring, operations and technology
Coordinate leadership retreats, company events and visits to our U.S. facilities
Build systems that improve organization, communication and follow-through
Use AI and modern productivity tools to automate repetitive work and increase efficiency
Provide a reasonable level of personal executive support where it meaningfully protects the CEO’s time

What Success Looks Like

You will know you are succeeding when:

The CEO’s calendar and travel are proactive, organized and intentional
Important meetings are consistently well prepared
Decisions and commitments are documented and followed through
Problems are anticipated and resolved before they escalate
The CEO receives concise recommendations rather than unfiltered information
Leadership-team communication and coordination improve
Very little falls through the cracks
The CEO spends more time focused on strategy, leadership, clients and growth

Your success will not be measured by how busy you are. It will be measured by the clarity, momentum and leverage you create.

Who We’re Looking For

You are exceptionally organized, but organization alone is not enough.

You have strong judgment, excellent communication skills and the confidence to operate around senior executives. You understand context, not just instructions, and can move from a detailed logistical issue to a strategic conversation without losing effectiveness.

You are someone who:

Thinks several steps ahead
Takes ownership from beginning to end
Remains calm when priorities change
Communicates clearly, warmly and professionally
Can be trusted with highly confidential information
Knows when to ask a question and when to independently solve the problem
Is comfortable offering a thoughtful perspective when appropriate
Follows through relentlessly
Brings positive energy and a sense of humour to demanding work
Enjoys making other people more effective

When presented with a problem, your instinct is to understand the objective, investigate the options, recommend a solution and move it forward.

Qualifications

Five or more years of experience supporting a CEO, founder or senior executive
Demonstrated experience managing complex calendars, travel and competing priorities
Exceptional written and verbal communication skills
Strong judgment, discretion and confidentiality
Excellent project-management, problem-solving and follow-through capabilities
Ability to synthesize information into concise, decision-ready recommendations
Confidence interacting with executives, clients, candidates and external partners
Strong proficiency with Google Workspace, Microsoft Office or equivalent platforms
Comfort using AI tools and modern productivity software
Ability to work in person in our Toronto office
Flexibility to travel occasionally within Canada and the United States

Experience in a founder-led, privately held or high-growth company would be an asset, as would exposure to executive recruitment, events, corporate travel, manufacturing, logistics, e-commerce or consumer brands.

Work Arrangement

This position is based at our office in North York.

The expectation is that you will generally work in the office while the CEO is in Toronto, as close day-to-day collaboration is important to the role. The CEO travels frequently, and there will generally be flexibility to work from home during those periods.

This is not a fixed hybrid schedule. It is a flexible arrangement based on where the role can create the most value.

There will also be opportunities to travel to leadership retreats, company events, client meetings and our U.S. offices.

Why Join Avid

Direct exposure to the CEO and senior leadership team
Meaningful involvement in important company decisions and initiatives
Broad experience across multiple businesses, countries and functions
Real responsibility and the trust to exercise judgment
Challenging, varied work with significant learning opportunities
A high-performing team that genuinely enjoys working together
Opportunities to travel and participate in company events
The ability to grow the role as your capabilities and impact expand
Competitive compensation, performance bonus and company benefits

Direct applicants only. We are not accepting submissions from recruitment agencies or third-party recruiters. Unsolicited résumés will not be considered, and no agency fees will be paid.

Pay: $90,000.00-$120,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Toronto, ON M3J 1Z3: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (vaughan, on)

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