Please submit resumes via Indeed!
Real Estate Administrative Assistant
City Savvy Team
Location: In office
Position: Full-Time
Salary: $60,000-$65,000 (plus bonuses)
About the Role
We're looking for a highly organized, proactive, and detail-oriented Real Estate Administrative Assistant to become an integral part of our growing real estate team.
This role is ideal for someone who enjoys creating efficient systems, managing multiple priorities, and providing exceptional support behind the scenes. You'll play a key role in keeping our business running smoothly by managing the day-to-day administration, allowing us to focus on serving our clients and continuing to grow our business.
We're looking for someone who takes pride in their work, enjoys working independently, and is excited to grow with our team for the long term.
Responsibilities
As our Real Estate Administrative Assistant, you will be responsible for:
- Preparing listing and offer paperwork
- Managing listing files from start to finish
- Creating and maintaining MLS listings
- Coordinating photography, staging, floor plans, measurements, and other listing services
- Scheduling showings, appointments, inspections, and client meetings
- Tracking transaction timelines, conditions, and important deadlines
- Communicating with lawyers, mortgage brokers, inspectors, stagers, photographers, and clients
- Maintaining organized digital filing systems using Dropbox and other cloud-based platforms
- Ensuring all files meet brokerage and regulatory compliance requirements
- Ordering signage, lockboxes, feature sheets, and marketing materials
- Preparing buyer and listing presentation packages
- Updating and maintaining the CRM and client database
- Assisting with social media scheduling and marketing initiatives
- Coordinating client appreciation events, mailings, and follow-up campaigns
- Managing calendars, email correspondence, and general office administration
- Providing day-to-day administrative support to both Kristan and Jaicel
What We're Looking For
The ideal candidate will have:
- Previous experience in real estate administration (strongly preferred)
- Knowledge of Ontario real estate forms, transactions, and listing processes
- Experience with MLS and real estate software
- Strong computer skills, including Microsoft Office, Google Workspace, Dropbox, and cloud-based systems
- Excellent organizational and time-management skills
- Outstanding written and verbal communication abilities
- The ability to manage multiple priorities while maintaining exceptional attention to detail
- A professional, positive, and client-focused attitude
- The ability to work independently with minimal supervision
- A willingness to learn new technologies and AI tools that improve efficiency
Why Join the City Savvy team?
We're building a business focused on professionalism, integrity, exceptional client service, and long-term relationships.
This isn't simply an administrative position—it's an opportunity to become a valued member of our team and play an important role in helping us continue growing one of the area's top real estate businesses.
While the position will initially focus on administrative responsibilities, there will be opportunities to take on additional responsibilities and grow alongside our business over time.
If you're looking for a collaborative, supportive environment where your work truly makes an impact, we'd love to hear from you.
Please submit resumes via Indeed!
Pay: $60,000.00-$65,000.00 per year
Work Location: In person
