25 meilleures offres (medical office administration, canada) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Microsoft Office
- Expérience administrative
- Gestion de projet
- Régimes de participation aux bénéfices
- Assurance Dentaire
Postuler rapidement
10 h
Medical Office Assistant
AI CARDIO —Vancouver, BC
- De 18,25 $ à 22,00 $ de l’heure
- Temps plein
- Cabinet médical
- Anglais
- Expérience administrative
Postuler rapidement
Office Administrator
East Coast Hearing —Halifax, NS
- 45 000 $ par an
- Temps plein
- Service à la clientèle
- Anglais
- Expérience administrative
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 1 jour
Instructor –Medical Office Assistant
Trillium College —À domicile
- De 28 $ à 30 $ de l’heure
- Temps partiel
- Télétravail
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Travail à domicile
Postuler rapidement
Medical Office Administration
GHA SURGICAL CENTRE —Hamilton, ON
- 8 Heures
- Service à la clientèle
- En présentiel
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Shared Services Administrator
360 Concussion Care —À domicile
- De 55 000 $ à 65 000 $ par an
- Embauche urgente
- Télétravail
- Microsoft Office
- Esprit d'analyse
- Ressources humaines
- Assurance Dentaire
Postuler rapidement
il y a 14 jours
Client Service Representative - Medical Office Administration
ProResp, Inc. —Toronto, ON
- De 24,00 $ à 27,50 $ de l’heure
- Temps plein
- Gestion des stocks
- Anglais
- Expérience administrative
- Assurance Dentaire
- Programme d'Aide aux Employés
Office Manager
House of Cars —Calgary, AB
- De 62 000 $ à 75 000 $ par an
- Temps plein
- Expérience administrative
- Sens de l'organisation
- Travail de bureau
Postuler rapidement
Medical Office Assistant/Receptionist
Broadway Medical Group —Saskatoon, SK
- De 17,84 $ à 24,00 $ de l’heure
- Temps plein
- Cabinet médical
- Expérience administrative
- Réception
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
9 h
Medical Office Assistant
Harrison Healthcare —Vancouver, BC
- De 25 $ à 29 $ de l’heure
- Temps partiel
- Cabinet médical
- Baccalauréat
- En présentiel
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 8 jours
Medical Administrative Assistant
Ravines Medical Group —Timberlea, NS
- De 19,00 $ à 22,50 $ de l’heure
- Embauche urgente
- Cabinet médical
- Expérience administrative
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 8 jours
Medical office assistant (NOC: 14101)
PhysioPlus —Whitehorse, YT
- De 22 $ à 28 $ de l’heure
- Temps plein
- Cabinet médical
- Baccalauréat
- En présentiel
- Heures d'arrivée et de départ flexibles
Postuler rapidement
Office Administrator
Hear North Audiology —Greater Sudbury, ON
- À partir de 23 $ de l’heure
- Temps plein
- Bilingue
- Microsoft Word
- Microsoft Excel
- Congés payés
- Congé de maladie payé
Postuler rapidement
Medical Office Assistant
Confidential —Grande Prairie, AB
- 20 $ de l’heure
- Temps partiel
- Service à la clientèle
- Cabinet médical
- Expérience administrative
Postuler rapidement
Medical Office Assistant
Inlet Community Birth Program —Port Coquitlam, BC
- De 20 $ à 28 $ de l’heure
- Temps plein
- Service à la clientèle
- Cabinet médical
- Microsoft Office
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 8 jours
Medical Office Assistant (Laboratory Coordinator)
Olive Fertility Centre —Vancouver, BC
- À partir de 55 000 $ par an
- Temps plein
- Anglais
- Microsoft Office
- Diplôme d'études secondaires
Postuler rapidement
Medical Administrative Coordinator
ANSR Clinics —Bedford, NS
- De 50 000 $ à 60 000 $ par an
- Temps plein
- Cabinet médical
- QuickBooks
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 11 jours
Medical Office Assistant
Oval Medical Centre —Brampton, ON
- De 19 $ à 22 $ de l’heure
- Temps partiel
- Cabinet médical
- Anglais
- Expérience administrative
Postuler rapidement
Office Site Lead
Calgary OMS Group —Airdrie, AB
- À partir de 36 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
Postuler rapidement
Medical Office Administrator
One Vascular Imaging —London, ON
- De 20 $ à 24 $ de l’heure
- Temporaire
- Service à la clientèle
- Cabinet médical
- Microsoft Office
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
Medical Office Assistant/Receptionist
Walkley Medical Center —Ottawa, ON
- De 22 $ à 24 $ de l’heure
- Temps partiel
- Certification RCR
- Cabinet médical
- Anglais
Postuler rapidement
7 h
Administrative Assistant
Arthritis & Injury Care Centre —Dartmouth, NS
- De 20 $ à 22 $ de l’heure
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
- Assurance Dentaire
Postuler rapidement
il y a 14 jours
Medical Office Administration
Paris Medical Center —Paris, ON
- De 20 $ à 25 $ de l’heure
- Temps partiel
- Service à la clientèle
- Baccalauréat
- En présentiel
Postuler rapidement
Administrative Assistant
Arthritis & Injury Care Centre —Halifax, NS
- De 20 $ à 22 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
Postuler rapidement
Front Desk Administrator
Prince George Pediatric Dentistry —Prince George, BC
- De 24 $ à 28 $ de l’heure
- Temps plein
- Microsoft Word
- Anglais
- Sens de l'organisation
- Assurance Dentaire
Postuler rapidement
il y a 1 jour

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : medical office administration (canada)

En vous connectant à votre compte, vous acceptez les conditions d'utilisation, la politique relative aux fichiers témoins et la politique de confidentialité de Workopolis.

Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Postuler rapidement

Détails du poste

Permanent | Temps plein
Il y a 10 heures

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Microsoft Office
Expérience administrative
Gestion de projet
Sens de l'organisation
Gestion de bureau
Calendrier Microsoft Outlook
Compétences en communication

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Postuler rapidement

Affinez votre recherche

medical office administration emplois - canada

Office Manager

Medical Office Assistant

Office Administrator

Instructor –Medical Office Assistant

Medical Office Administration

Shared Services Administrator

Client Service Representative - Medical Office Administration

Office Manager

Medical Office Assistant/Receptionist

Medical Office Assistant

Medical Administrative Assistant

Medical office assistant (NOC: 14101)

Office Administrator

Medical Office Assistant

Medical Office Assistant

Medical Office Assistant (Laboratory Coordinator)

Medical Administrative Coordinator

Medical Office Assistant

Office Site Lead

Medical Office Administrator

Medical Office Assistant/Receptionist

Administrative Assistant

Medical Office Administration

Administrative Assistant

Front Desk Administrator

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : medical office administration (canada)

Related Searches

Outils pour les chercheurs d'emploi

Outils Employeurs

Parcourir

Garder le contact