25 meilleures offres (administrative assistant, nova scotia) (à pourvoir)

Administrative Coordinator
Halifax Regional Municipality —Halifax, NS
- De 52 399 $ à 67 811 $ par an
- Heures supplémentaires
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 3 jours
Administrative Assistant
Municipal Group of Companies —Goodwood, NS
- Temps plein
- Microsoft Office
- Compétences en communication
ScotiaMcLeod Administrative Support Assistant - New Glasgow
Scotiabank —New Glasgow, NS
- Sens de l'organisation
- Compétences en communication
- Gestion du temps
- Congés payés
il y a 7 jours
Administrative Assistant to Director
Nova Scotia Health Authority (NSHA) —Kentville, NS
- De 28,46 $ à 34,86 $ de l’heure
- Temps plein
- Expérience administrative
- Baccalauréat
- Affaires
- Assurance Invalidité
- Assurance Dentaire
il y a 3 jours
Administrative Assistant, Insolvency
MNP LTD —Halifax, NS
- Microsoft Powerpoint
- Microsoft Excel
- Expérience administrative
Senior Administrative Assistant
Doane Grant Thornton —Sydney, NS
- Heures supplémentaires
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
Resolve Sleep Health —Bedford, NS
- Temps plein
- Google Suite
- Service à la clientèle
- Microsoft Office
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
13 h
Administrative Assistant
St Barbara Atlantic Operations —Dartmouth, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Bourses d'Études
Postuler rapidement
Temporary Administrative Assistant (1-Year) – Halifax
Telus Health —Halifax, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant - Barrington Hotel
Barrington Hotel —Halifax, NS
- Temps plein
- Service à la clientèle
- Microsoft Office
- Hôtel
- Assurance Dentaire
- Bourses d'Études
Postuler rapidement
il y a 7 jours
Administrative Coordinator
Glow The Event Store —Dartmouth, NS
- De 20 $ à 27 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 10 jours
Administrative Coordinator
Shannex —Bedford, NS
- Temps plein
- Microsoft Office
- Compétences en informatique
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
il y a 1 jour
Receptionist/Office Assistant
Amherst Toyota —Amherst, NS
- De 38 000 $ à 42 000 $ par an
- Fins de semaine au besoin
- Bilingue
- Microsoft Excel
- Service à la clientèle
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
Executive Assistant to Clinical Psychologist
CRUX Psychology —Halifax, NS
- De 18 $ à 23 $ de l’heure
- Temps plein
- Service à la clientèle
- Anglais
- Bases de données
Postuler rapidement
il y a 8 jours
Dental Office Assistant
AppleTown Dental Centre —Berwick, NS
- De 23 $ à 26 $ de l’heure
- Temps plein
- Expérience administrative
- Sens de l'organisation
- En présentiel
- Assurance Dentaire
Postuler rapidement
il y a 1 jour
Executive Assistant
CJ Limited —Dartmouth, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
il y a 8 jours
Administrative Assistant/ Scheduler
GEM Health Care Group —Canso, NS
- Temps partiel
- Microsoft Excel
- Microsoft Office
- Expérience administrative
- Assurance Invalidité
- Congés payés
Postuler rapidement
Administrator
BELFOR CANADA INC. —Dartmouth, NS
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Google Suite
- Service à la clientèle
- Microsoft Office
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
il y a 8 jours
Senior Administrative Assistant, Advisory Services
Doane Grant Thornton —Halifax, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
Graybar —Dartmouth, NS
- Repos la fin de semaine
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Régimes de participation aux bénéfices
- Assurance Invalidité
il y a 7 jours
Post Office Assistant - Term
Canada Post —Grand Etang, NS
- 20,54 $ de l’heure
- Sur appel
- Bilingue
- Vente
- Diplôme d'études secondaires
il y a 6 jours
Security & Office Administrator
Cahill —Dartmouth, NS
- Temps plein
- Service à la clientèle
- Microsoft Office
- Expérience administrative
- Assurance Dentaire
il y a 7 jours
Administrative Assistant/Bookkeeper
Betts Pest Control —Dartmouth, NS
- De 23 $ à 25 $ de l’heure
- Temps partiel
- Travail hybride
- Service à la clientèle
- Expérience administrative
- Comptabilité
- Travail à domicile
Postuler rapidement
5 h
Office Administrator
Total Fall Protection —Dartmouth, NS
- De 18 $ à 21 $ de l’heure
- Temps plein
- Service à la clientèle
- Systèmes PGI
- Microsoft Office
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 1 jour
Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)
Nova Scotia School Boards (NSSB) —Yarmouth, NS
- Sur appel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (nova scotia)

En vous connectant à votre compte, vous acceptez les conditions d'utilisation, la politique relative aux fichiers témoins et la politique de confidentialité de Workopolis.

Administrative Coordinator

Halifax Regional Municipality
Halifax, NS

Postuler dès maintenant

Détails du poste

Temps plein
Il y a 3 jours

Compétences

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Service à la clientèle
SAP
Recherche
Microsoft Office
Expérience administrative
Administration publique
Expérience en supervision
Capacités de présentation
Baccalauréat
Gestion des documents
Affaires
Compétences en communication
Négociation
Gestion du temps

Description complète du poste

Job Posting

Halifax Regional Municipality (HRM) is inviting applications for one temporary (up to 12 months), full time Administrative Coordinator position in the Office of the Municipal Clerk (MCO). HRM is committed to reflecting the community it is serves & recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Reporting to the Deputy Clerk, the Administrative Coordinator is responsible for the overall management and administrative functions of the MCO including, but not limited to, information management, research, communication, project management and planning and report preparation. The Administrative Coordinator oversees the development of the MCO’s annual business plan, tracks Key Performance Indicators (KPI’s) for reporting on specific cycles and groups, and provides executive administrative and coordination services to the Municipal Clerk.

DUTIES & RESPONSIBILITIES:

Compose correspondence for the Municipal Clerk by identifying required information, researching background information, gathering & compiling data from multiple sources.
Receive & assign all general inquiries, correspondence and electronic communication from both internal/external key partners.
Prepare background material for meetings, schedule presentations & make any other necessary arrangements including attendance & recording of minutes.
Brief Municipal Clerk prior to meetings & provide background material.
Prepare Municipal Clerk’s reports, presentations, memos and minutes & track minutes, council reports & actions items.
Provide assistance to the Municipal Clerk and Clerk's Leadership Team on assigned projects & highly confidential work.
Participate in the development of & coordinate & manage the implementation of divisional meetings including the MCO Leadership monthly meeting & coordinate follow up on identified priorities.
Develop business cases for organizational change & prepare staffing actions.
Prepare, approve & submit attendance sheets & maintain vacation schedules.
Maintain confidential files such as personnel files, grievances, complaints, job classifications, salaries, etc for all division staff; verify & submit bi-weekly payroll sheets.
Initiate & manage structural, organizational, equipment, systems, & technological changes to improve the efficiency of the MCO.
Coordinate office renovation, maintenance, communication systems, IT equipment & office security.
Coordinate division’s annual budget/business planning processes.
Assist in the alignment of resources with the business plan, ensuring resources are allocated to priorities.
Monitor status of division’s business plan goals & objectives, identifying any potential risks to achieving desired outcomes.
Ensure structures & reporting relationships are appropriate for service delivery.
Manage SAP reporting on operational expenditures, revenues, monthly financial projections & required journal entries.
Monitor expenditures ensuring adherence to budgetary approvals & authorize purchases within approved guidelines.
Manage and supervise administration of petty cash.
Monitor & maintain CAO tracking tools.
Monitor internal & external status reports & make recommendations for services delivery efficiencies &/or prioritizes follow up items for Municipal Clerk.
As required, manage the Municipal Clerk’s schedule including arranging appointments, daily activities, corporate travel & prioritizing requests with careful consideration to high priority issues. Identify potential conflicts as they arise.

QUALIFICATIONS
Education & Experience

Bachelor’s degree in Business, Public Administration or related field
Minimum of 5 years of related experience in a senior administrative role with demonstrated performance capabilities
Related experience organizing, supervising & managing administrative & technical projects/functions, with a focus on results, preferably in a municipal or public sector environment
Negotiation, facilitation and consensus building skills

Technical/Job Specific Knowledge & Abilities:

Excellent organizational, time management and problem-solving skills with ability to coordinate complex tasks efficiently
Excellent interpersonal and communication skills to deal effectively with both internal/external customers
Knowledge of HRM policies procedures, business practices, organizational structure considered an asset
Proficient use of Microsoft Office, including Outlook, Word, Excel, PowerPoint
Working knowledge of SAP, open text, HRM Policies & Procedures considered an asset
Strong sense of ethics & the ability to handle sensitive, confidential or private information with tact/discretion & knowledge of data privacy laws
Strong customer service orientation. Ability to deal with Councillors, senior management, media & public under stressful situations
Able to coordinate multiple initiatives & activities in a rapidly changing environment
High level of sound & independent judgement, reasoning & diplomacy
Resourceful, flexible, professional, responsive & positive work attitude is critical
Proficiency with the development & maintenance of documents, presentations, spreadsheets, databases & social media
Ability to work effectively & independently on a multitude of tasks & as a team in variable situations
Working experience in file & document management
Critical thinking, analysis & research skills are essential
Must be able to keep accurate & well documented records

Security Clearance Requirements: Applicants may be required to complete employment security screening check.

Please note–Testing may be conducted as component of selection process to assess technical/job specific knowledge. Candidates who are selected for testing, may be tested in group setting, scheduled at the employer’s discretion.

COMPETENCIES: Analytical Thinking, Communication, Customer Service, Managing Change, Organization & Planning, Teamwork & Cooperation, Values & Ethics, Valuing Diversity, Decision Making, Organizational Awareness.

WORK STATUS: Term (up to 12 months), full-time.

Hours of Work: Monday to Friday, 8:30 am-4:30 pm, requirement to work overtime may be required.

SALARY: NU3 $52,399 - $67,811.

WORK LOCATION: City Hall-1841 Argyle Street, Halifax.

CLOSING DATE: Applications will be received up to 11:59 pm on Sunday July 26, 2026. All applications must include a cover letter & resumé to be considered.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position #72283622)

Postuler dès maintenant

Affinez votre recherche

administrative assistant emplois - nova scotia

Administrative Coordinator

Administrative Assistant

ScotiaMcLeod Administrative Support Assistant - New Glasgow

Administrative Assistant to Director

Administrative Assistant, Insolvency

Senior Administrative Assistant

Administrative Assistant

Administrative Assistant

Temporary Administrative Assistant (1-Year) – Halifax

Administrative Assistant - Barrington Hotel

Administrative Coordinator

Administrative Coordinator

Receptionist/Office Assistant

Executive Assistant to Clinical Psychologist

Dental Office Assistant

Executive Assistant

Administrative Assistant/ Scheduler

Administrator

Senior Administrative Assistant, Advisory Services

Administrative Assistant

Post Office Assistant - Term

Security & Office Administrator

Administrative Assistant/Bookkeeper

Office Administrator

Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (nova scotia)

Related Searches

Outils pour les chercheurs d'emploi

Outils Employeurs

Parcourir

Garder le contact