25 meilleures offres (operations & plan coordinator, halifax, ns) (à pourvoir)

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- De 65 000 $ à 80 000 $ par an
- Temps plein
- Microsoft Office
- Expérience administrative
- Gestion de projet
- Régimes de participation aux bénéfices
- Assurance Dentaire
Postuler rapidement
il y a 4 jours
Client Services Coordinator
Precision Health Group —Dartmouth, NS
- De 46 000 $ à 56 000 $ par an
- Embauche urgente
- Microsoft Office
- Expérience administrative
- Gestion de budget
- Assurance Dentaire
- Assurance Vie
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Project Coordinator
Marid Industries Ltd. —Halifax, NS
- De 60 000 $ à 80 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Service à la clientèle
- Assurance Dentaire
- Congés payés
Research Coordinator Non-Clinical
Nova Scotia Health Authority (NSHA) —Halifax, NS
- De 28,12 $ à 35,15 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Invalidité
- Assurance Dentaire
il y a 4 jours
Assistant Registrar, Records & Graduation
Dalhousie University —Halifax, NS
- De 63 337 $ à 84 730 $ par an
- Temps plein
- Travail hybride
- Microsoft Powerpoint
- Traitement de texte
- Bases de données
- Assurance Dentaire
- Bourses d'Études
il y a 1 jour
Schedule Coordinator
Konecranes —Dartmouth, NS
- Temps plein
- Baccalauréat
- Compétences en communication
- Jours fériés payés
- Assurance Invalidité
Postuler rapidement
il y a 2 jours
Administrative Assistant
Emera Newfoundland —Halifax, NS
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Programme d'Aide aux Employés
22 h
Site Superintendent - Construction
Southwest Properties —Halifax, NS
- Temps plein
- Baccalauréat
- Construction et rénovation
- En présentiel
- Assurance Invalidité
- Assurance Dentaire
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Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Temps plein
- Soins infirmiers
- Baccalauréat
- Déplacements à prévoir
- Assurance Invalidité
- Assurance Dentaire
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Event Coordinator
Dartmouth Yacht Club —Dartmouth, NS
- De 45 000 $ à 50 000 $ par an
- Fins de semaine au besoin
- Service
- Hospitalité
- Bar
- Congés payés
- Heures d'arrivée et de départ flexibles
Postuler rapidement
il y a 3 jours
Technical Contracts Coordinator (Procurement)
Source Atlantic Limited —Mount Uniacke, NS
- Temps plein
- Systèmes PGI
- Microsoft Office
- Compétences en informatique
- Assurance Invalidité
- Assurance Dentaire
Operations Coordinator
Kintetsu World Express Inc. —Halifax, NS
- De 40 000 $ à 70 000 $ par an
- Temps plein
- Travail hybride
- Compétences en informatique
Postuler rapidement
Payroll Coordinator
Coast Staffing —Halifax, NS
- De 42 500 $ à 45 000 $ par an
- Temps plein
- Microsoft Office
- Comptabilité
- En présentiel
- Assurance Dentaire
- Assurance Vision
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Production & Purchasing Coordinator
Express Employment Professionals —Dartmouth, NS
- De 50 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Excel
- Systèmes PGI
- Microsoft Office
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 1 jour
Document Controller
Convergint Technologies Ltd —Dartmouth, NS
- Microsoft Word
- AutoCAD
- Microsoft Excel
- Jours fériés payés
- Assurance Dentaire
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Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- De 23 $ à 25 $ de l’heure
- Temps partiel
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
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Operations Supervisor (Provincial Outfits) (Miller Lake)
Province of Nova Scotia —Miller Lake, NS
- De 5 652,02 $ à 6 603,42 $ par mois
- Microsoft Word
- Traitement de texte
- Sens de l'organisation
- Assurance Invalidité
- Assurance Dentaire
il y a 3 jours
General Manager
Burger King - FMI Group —Lower Sackville, NS
- De 40 000 $ à 44 000 $ par an
- Fins de semaine au besoin
- Service aux visiteurs
- Leadership
- Restaurant
- Assurance Dentaire
Postuler rapidement
il y a 2 jours
Human Resources Coordinator
Dora Construction Limited —Dartmouth, NS
- De 50 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Office
- Déplacements à prévoir
- Ressources humaines
- Programmes de Bien-être
- Assurance Dentaire
Postuler rapidement
il y a 4 jours
Office Manager - ModSpace
The Armour Group Limited —Halifax, NS
- Temps plein
- Expérience en gestion
- Service à la clientèle
- Gestion d'équipe
- Assurance Dentaire
- Programme d'Aide aux Employés
Postuler rapidement
il y a 3 jours
Operations & Marketing Manager
Scanway —Halifax, NS
- Temps plein
- Gestion des réseaux sociaux
- Sens de l'organisation
- Compétences en communication
Administrative Assistant
Graybar —Dartmouth, NS
- Repos la fin de semaine
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Régimes de participation aux bénéfices
- Assurance Invalidité
il y a 9 jours
Marketing & Communications Coordinator
Canada Games Centre —Halifax, NS
- De 46 000 $ à 60 000 $ par an
- Fins de semaine au besoin
- Marketing
- Microsoft Office
- Gestion de projet
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 3 jours
Patient Care Coordinator
The Breath Factory / The Foot Care Factory —Dartmouth, NS
- 19,71 $ de l’heure
- Temps plein
- Cabinet médical
- Expérience administrative
- Sens de l'organisation
- Réductions Tarifaires
- Assurance Invalidité
Postuler rapidement
il y a 9 jours
Project Coordinator
GNF Commercial Management —Halifax, NS
- Temps plein
- Ingénierie
- SharePoint
- Construction et rénovation

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations & plan coordinator (halifax, ns)

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

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Détails du poste

Permanent | Temps plein
Il y a 4 jours

Avantages

Régimes de participation aux bénéfices
Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés

Compétences

Microsoft Office
Expérience administrative
Gestion de projet
Sens de l'organisation
Gestion de bureau
Calendrier Microsoft Outlook
Compétences en communication

Description complète du poste

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

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Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

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Affinez votre recherche

operations & plan coordinator emplois - halifax, ns

Office Manager

Client Services Coordinator

Project Coordinator

Research Coordinator Non-Clinical

Assistant Registrar, Records & Graduation

Schedule Coordinator

Administrative Assistant

Site Superintendent - Construction

Infection Prevention, Control and Clinical Resource Manager

Event Coordinator

Technical Contracts Coordinator (Procurement)

Operations Coordinator

Payroll Coordinator

Production & Purchasing Coordinator

Document Controller

Office Administrator

Operations Supervisor (Provincial Outfits) (Miller Lake)

General Manager

Human Resources Coordinator

Office Manager - ModSpace

Operations & Marketing Manager

Administrative Assistant

Marketing & Communications Coordinator

Patient Care Coordinator

Project Coordinator

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations & plan coordinator (halifax, ns)

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