25 meilleures offres (appointment coordinator, scarborough, on) (à pourvoir)

Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
- À partir de 70 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Microsoft Outlook
- Gestion des stocks
- Assurance Dentaire
- Congés payés
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Treatment Coordinator
Wexford Dental —Scarborough, ON
- De 25 $ à 30 $ de l’heure
- Temps plein
- Vente
- Capacités de présentation
- Sens de l'organisation
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 9 jours
Service Appointment Coordinator (Audi Midtown Toronto)
The Humberview Group —Toronto, ON
- 21 $ de l’heure
- Service à la clientèle
- Bases de données
- Compétences en informatique
- Assurance Dentaire
- Programme d'Aide aux Employés
il y a 11 jours
Job Description: VIP Client Coordinator
VivaGen LifeSciences —Toronto, ON
- De 60 000 $ à 75 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Hospitalité
- Microsoft Office
- Congés payés
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Patient Coordinator & Clinic Support Specialist — Your Healthcare Career Starts Here
Leptis Magna Inc —Scarborough, ON
- De 45 000 $ à 52 000 $ par an
- Temps plein
- Cabinet médical
- Anglais
- Sens de l'organisation
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il y a 1 jour
PART TIME SERVICE APPOINTMENT COORDINATOR/ CASHIER
Scarborough Nissan 1989 Ltd. —Scarborough, ON
- De 19 $ à 25 $ de l’heure
- Temps partiel
- Expérience en mécanique
- Caisse
- Sens de l'organisation
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il y a 7 jours
Full-Time Patient Coordinator - Toronto, ON
PhysioPlus Health Group —Toronto, ON
- Temps plein
- Diplôme d'études secondaires
- Réception
Intake Coordinator
SOMA Medical Assessments —Vaughan, ON
- De 22,50 $ à 24,50 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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Patient Care Coordinator: Women’s Health Division
Form Face & Body —Toronto, ON
- De 30 $ à 40 $ de l’heure
- Temps plein
- Doctorat
- Contrôle de l'inventaire
- Vente
- Réductions Tarifaires
- Programmes de Bien-être
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Intake Coordinator
Direct IME —Markham, ON
- De 22 $ à 25 $ de l’heure
- Temps plein
- Cabinet médical
- Diplôme d'études secondaires
- Saisie de données
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il y a 9 jours
Client Care Coordinator - Service
Motion LP —Whitby, ON
- De 39 600 $ à 55 500 $ par an
- Temps plein
- Microsoft Office
- Bases de données
- Sens de l'organisation
- Programme d'Aide aux Employés
Postuler rapidement
il y a 2 jours
Front Desk Coordinator
Victoria Park Medispa —Toronto, ON
- De 20 $ à 23 $ de l’heure
- Temps plein
- Vente
- Compétences informatiques
- Expérience administrative
- Assurance Dentaire
- Assurance Vision
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Appointment Coordinator
Downtown AutoGroup —Toronto, ON
- 20 $ de l’heure
- Bilingue
- Logiciels de GRC/CRM
- Microsoft Office
- Assurance Dentaire
- Assurance Vision
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Lead Engagement & Appointment Coordinator
Gurdip Saluja Real Estate Team —Greater Toronto Area, ON
- De 18 $ à 20 $ de l’heure
- Temps partiel
- Télétravail
- Logiciels de GRC/CRM
- Service à la clientèle
- Bases de données
Postuler rapidement
il y a 10 jours
Administrative & Client Services Coordinator
SMS Chartered Professional Accountants —Greater Toronto Area, ON
- 30 000 $ par an
- Temps plein
- Télétravail
- Microsoft Word
- Google Suite
- Microsoft Outlook
Postuler rapidement
il y a 5 jours
Client Care Coordinator
NUVISTA Mental Health —Toronto, ON
- 50 000 $ par an
- Temps plein
- Microsoft Outlook
- Expérience administrative
- Capacités de présentation
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People and Workplace Coordinator
Venture Computers of Canada Inc. —Markham, ON
- Temps plein
- Microsoft Word
- Microsoft Outlook
- Expérience administrative
Postuler rapidement
il y a 1 jour
Patient Coordinator - Toronto, ON
PhysioPlus Health Group —Toronto, ON
- Temps partiel
- Diplôme d'études secondaires
- Réception
Appointment Coordinator – Dixie Toyota
Dixie Toyota —Mississauga, ON
- 19 $ de l’heure
- Temps plein
- Diplôme d'études secondaires
- Mathématiques
- Conduite de véhicule
- Assurance Invalidité
- Congés payés
Postuler rapidement
il y a 2 jours
Project Administrative Support Assistant
Newcomer Women's Services Toronto —North York, ON
- 22,72 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Postuler rapidement
il y a 14 jours
Casual Administrative Assistant / Intake Coordinator
S.T.A.R. Holistic Services Inc. —Vaughan, ON
- 18 $ de l’heure
- Fins de semaine au besoin
- Travail hybride
- Google Suite
- Anglais
- Expérience administrative
Postuler rapidement
il y a 6 jours
Patient Coordinator
360 Concussion Care —Toronto, ON
- De 21 $ à 24 $ de l’heure
- Embauche urgente
- Microsoft Office
- Esprit d'analyse
- Sens de l'organisation
- Assurance Dentaire
Postuler rapidement
Front Desk & Client Coordinator
WellÜ —Toronto, ON
- À partir de 18,50 $ de l’heure
- Temps partiel
- Réception
- Nettoyage
- Service aux visiteurs
Postuler rapidement
il y a 5 jours
Executive Assistant/Personal Assistant
BGIS —Markham, ON
- De 54 185 $ à 67 732 $ par an
- Temps plein
- Microsoft Outlook
- Service à la clientèle
- Expérience administrative
il y a 7 jours
Resident Service Coordinator
Brookfield Properties —Toronto, ON
- De 40 072 $ à 56 151 $ par an
- Temps plein
- Diplôme d'études secondaires
- Contrats
- Réception
- Congés payés
il y a 10 jours

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : appointment coordinator (scarborough, on)

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Executive Assistant & Family Office Coordinator

Helia Capital
Toronto, ON

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Détails du poste

Permanent | Temps plein

Avantages

Cotisation égale au RÉER
Assurance Dentaire
Congés payés
Vacances payées
Assurance Vision

Compétences

Hospitalité
Sourçage
Microsoft Outlook
Gestion des fournisseurs
Gestion des stocks
Expérience en soutien administratif
Classement
Recherche
Expérience administrative
Gestion d'agenda
Orientation axée sur le service à la clientèle
Expérience en soutien exécutif
Calendrier Microsoft Outlook
Conciliation des cartes de crédit

Description complète du poste

At Helia Capital, we believe exceptional executive support goes far beyond managing calendars and coordinating logistics. It is about anticipating needs before they arise, creating seamless experiences, and giving the people you support the confidence that every detail has been thoughtfully considered. Reporting to the Senior Manager of Executive Operations, the Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support while overseeing a broad range of personal, lifestyle, and executive priorities. By bringing order to complexity and ensuring flawless execution, you will enable the CEO to remain focused on the highest-value aspects of the business.

Key Responsibilities:

Executive & Administration Support

Coordinate appointments, reservations, and scheduling for personal and business commitments
Maintain and update all calendars across CEO Operations, including but not limited to outlook calendar and household calendar, ensuring accurate coordination across family members and household staff
Manage credit card reconciliations and expense reporting for the CEO and designated household team members
Manage office inventory, supplies, incoming mail, and package distribution
Coordinate boardroom setup, technology, catering, and meeting logistics
Assist with the planning and execution of business meetings, corporate functions, and private events at residences, offices, and external venues
Maintain accurate records, files, and documentation while handling highly confidential information
Research and source products, services, experiences, vendors, properties, travel options, and other opportunities, providing well-considered recommendations aligned with the CEO’s preferences and objectives
Support special projects and administrative initiatives, as assigned

Travel & Lifestyle Coordination

Coordinate all domestic and international business and leisure travel, including commercial flights, private aircraft charters, accommodations, transportation, and detailed itineraries
Arrange transportation for the CEO, family members, and guests
Manage weekly restaurant reservations and curate dining and entertainment experiences for family, friends, and business partners
Oversee seasons ticket memberships, including ticket allocation and guest coordination
Build and maintain strong relationships with vendors, travel providers, property management, concierge services, and external partners

Household Operations

Coordinate household shopping, errands, and organizational projects as needed
Arrange weekly dry cleaning, tailoring and wardrobe maintenance
Schedule vehicle maintenance, servicing, detailing, and seasonal requirements
Coordinate household deliveries, inventory management, and routine maintenance
Respond to household emergencies, coordinating vendors and escalating issues appropriately

What You Bring to the Table:

This role is ideal for someone who combines exceptional organization with a passion for service excellence. You are equally comfortable managing complex schedules, coordinating international travel, and supporting executive priorities as you are researching unique experiences, planning memorable events, and handling personal matters with discretion and care. You are proactive, resourceful, and thrive in a fast-paced environment where no two days are the same. In return, you'll join a high-performing Executive Office in a role that offers variety, autonomy, and the opportunity to make a meaningful impact every day.

Requirements

Experience supporting a senior executive, private household, family office, luxury hospitality, concierge, or similar high-service environment where exceptional attention to detail and discretion are essential
Exceptional organizational and multitasking abilities, with the capacity to manage competing priorities, complex schedules, and multiple stakeholders while maintaining accuracy and follow-through
A proactive, solutions-oriented mindset, demonstrating initiative, resourcefulness, and the ability to anticipate needs, resolve issues independently, and continuously improve the overall service experience
A passion for delivering elevated experiences, with an interest in luxury hospitality, travel, dining, entertaining, and lifestyle trends, and the ability to curate thoughtful recommendations tailored to different audiences and occasions
Ability to remain calm, adaptable, and composed under pressure, responding confidently to changing priorities, urgent requests, and occasional evening or weekend commitments
High level of integrity, discretion, and confidentiality, with the maturity to handle sensitive personal and business matters with sound judgment

Why You Should Join:

Competitive Compensation: We offer a competitive base salary and a performance-based bonus system
Comprehensive Benefits: We cover 100% of employer-paid benefits for you and your family members
Secure Your Future: With our RRSP matching program, we help you secure financial stability for the long term
Vacation: 4 weeks of paid vacation after just 1 year
Unmatched Growth Opportunities: We’re committed to your development with endless opportunities to learn, evolve, and achieve your professional goals

Pay: From $70,000.00 per year

Benefits:

Dental care
Paid time off
RRSP match
Vision care

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : appointment coordinator (scarborough, on)

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