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Outreach Coordinator

McMaster University
Hamilton, ON

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Détails du poste

Temps partiel | Temps plein
Il y a 4 jours

Compétences

Recherche
Diplôme d'études secondaires
Gestion de projet
Capacités de présentation
Baccalauréat
Recrutement
Compétences en communication
Permis de conduire

Description complète du poste

Job ID

76633

Job Title

Outreach Coordinator

Regular/Temporary

Regular

Location

Central Campus

Open Date

2026/06/19

Job Type

Continuing

Close Date

2026/06/28

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Student Recruitment

Full/Part Time

Full-Time

Salary Grade/Band

Grade 8

Salary Range

$31.91 - $44.92 (hourly)

Job Code

JD0767

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday to Friday, 8:30am-4:30pm

Education Level

Bachelors degree in a relevant field

Career Level

3 years of relevant experience

Anticipated Start Date

July 23, 2026

Job Description

Unit Description:

The Office of the Registrar (RO) provides a number of services to both prospective and current students and is the primary source of information on enrolment, convocation ceremonies and important student dates and events throughout the year. We are a smart, collaborative group of approximately 100, spread across eight departments: Student Services and Financial Support, Undergraduate Recruitment, Undergraduate Admissions, Records, Systems, Scheduling & Examinations, Communications, and Central RO Administration. This supportive and dynamic team works together to provide assistance to students from their first-point -of-contact with McMaster until they graduate.

The Student Recruitment department is a central unit that plays a crucial role in promoting and supporting the undergraduate recruitment strategy of the university. The Student Recruitment department develops and maintains relationships with prospective undergraduate students and their influencers: parents, educators, guidance counsellors, etc. Representing McMaster in various recruiting contexts from large-scale events to one-on-one interactions with students, the Recruitment team identifies and understands relevant demographic and market trends, nurtures relationships and fosters student success as they guide and assist applicants through their recruitment journey .

Project Description:

We are currently looking to hire a Recruitment Outreach Coordinator that will promote and support the university’s undergraduate student recruitment strategy in the Office of the Registrar. As the “face of McMaster”, the ideal candidate is a creative, confident, people-person who represent all of our undergraduate programs. They are someone who thrives on communicating with high school students and can share their passion for McMaster with prospective domestic and international students from within Ontario and across Canada. Public speaking, delivering presentations, and excellent communication skills are a must. The successful candidate will also support large-scale initiatives while also having the opportunity to lead projects; from social media, webinars, recruitment events, school bookings, etc.

General Description:

Responsible for developing outreach activities which provide enrichment opportunities that raise awareness and interest amongst students. Organizes, and contributes to, departmental participation in University recruitment initiatives and plans, organizes and executes departmental recruitment initiatives aimed at attracting applicants to the department. Also responsible for developing and implementing promotional events and materials related to recruitment into the department and facilitates enrichment activities.

Job descriptions do not include every duty that an individual in a position performs. They are intended to be representative and characteristic of the duties required and the level of work performed.

Duties:

Work with staff to develop outreach activities that target students at an appropriate level, which are relevant to the current high school curriculum, and which are appealing to both students and teachers.

Represent the department at outreach events.

Organize and facilitate group meetings and one-on-one meetings with high school teachers to identify outreach opportunities.

Plan and coordinate a variety of promotional events and activities intended to promote the department to high schools across Ontario and to students currently enrolled at the University.

Organize and contribute to departmental participation in University events such as May@Mac Open House, the Ontario University Fair, and Faculty specific events.

Work with staff to develop and advertise departmental recruitment events. Develop promotional materials, both print and web-based, for prospective students.

Work with staff to identify structural issues that prevent students from applying to the program. Work with staff to maximize student summer research opportunities.

Liaise with Career Services and Co-operative Education offices to provide support for Career Nights and Co-op Information sessions.

Invite recent graduates back to talk to undergraduates about their experiences in the work force or graduate school. Attend and participate in a variety of forums and committees.

Remain current of curricular reform at the high school level and alert the department of its potential impact on student preparedness for university level courses in the programs.

Supervision:

Ongoing responsibility for supervising up to 9 casual employees at any one time.

Qualifications:

Bachelor's degree in a relevant field of study.

Requires 3 years of relevant experience

The successful candidate will possess the following:

Must possess a valid G driver's license.
Develop and deliver presentations to potential applicants, families, and guidance counsellors.
Travel extensively to attend recruitment events, provincially and nationally, to promote the university and its program offerings.
Strong project management skills with an ability to execute creative and cost-effective marketing projects and maintain a number of projects simultaneously with competing timelines and priorities.
Sound understanding/success of domestic undergraduate recruitment marketing.
Strong analytic research skills and the ability to use market research information strategically to improve and enhance communications to target audience.
Demonstrated exceptional interpersonal skills, sound judgment, inclusivity, openness and independent decision-making abilities.

At least 3 years of relevant recruitment experience will be considered an asset.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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