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HR Payroll Coordinator Oakville

Auto Warehousing Company Canada
Oakville, ON

Postuler rapidement

Détails du poste

Temps plein

Avantages

Jours fériés payés
Assurance Invalidité
Assurance Dentaire

Compétences

Microsoft Word
Certification RCR
Microsoft Excel
Microsoft Outlook
Service à la clientèle
Classement
Microsoft Office
Certificat de premiers soins de base
Ressources humaines
Paie

Description complète du poste

JOB DESCRIPTION

Position Title: HR Payroll Coordinator

Location: 1 – The Canadian Road, Oakville, ON L6H 1A7

Shift: Monday through Friday 6:30AM to 2:30PM, weekends, holidays, potential for daily overtime and additional time as needed

Status: Full time Permanent

Type: Existing Vacancy

Start Date: August 10, 2026

Pay Rate: $28.00 per hour

Benefits: Health, Dental, Life, AD&D and Disability Insurance, Registered Pension Plan, Employee Family and Assistance Program

AWC Operations Canada (AWCC) performs many logistics functions. Some of these are real time yard management, real time data transfers, real time vehicle direct locating, dealer delivery, import / export preparations, rail car preparation and switching, rail car loading and unloading, and extensive assembly plant operations.

Summary of Position:

This position provides administrative support to ensure efficient and productive operations as well as provides guidance and support with daily human resource and payroll related needs for hourly unionized associates.

This document is designed to provide a general overview of the requirements of the position and does not entail a comprehensive list of all activities, duties, or responsibilities that will be required for this position. In addition, these activities, duties, or responsibilities may change and will be periodically updated.

Essential Functions, Duties, and Tasks:

Payroll

Conduct daily payroll duties, such as entering hours worked and time off into the time and attendance system
Process time off requests (e.g., vacation requests, bereavement, jury duty, appointments, absences, etc.)
Calculating statutory holiday pay
Conduct weekly payroll closing, verify the accuracy and completeness of the calculations; submit to Corporate Payroll Team for processing
Reconcile payroll reports
Collaborate with operations staff to collect wages and hours data to generate the daily Wage-to-Revenue (W2R) report and submit to corporate office
Enter new hires into Human Resource Information System (Autolink)
Process payroll adjustments Autolink, such as wage increases, in accordance with instructions given and/or collective bargaining agreement
Process status changes, terminations and leaves, with copy to the Corporate Payroll and Benefits teams
Reconcile and remit Union dues
Review and file Record of Employment (ROE's) in a timely manner
Conduct E.I. post audits on request

Benefits

Advise the Regional HR Manager of leaves e.g., medical leave, WSIB, etc.
Monitor the progress in conjunction with the Corporate Benefits Department and Regional HR Manager until the leave has ended
Track eligibility for health, welfare, and pension benefits and provide related reports to the Corporate Benefits Department
Issue and collect benefit and pension enrollment and beneficiary materials and forward to the Corporate Benefits Department for processing

Human Resources

Responsible for maintaining accurate personnel files (both current and terminated) while ensuring confidentiality is upheld
Provide front line support for payroll, benefit and human resource questions or concerns. Identify resolution and escalate to the management team
Issue and obtain offer letters and new hire packets
Coordinate and administer new hire orientation
Maintain reporting for union e.g., seniority list, and provide reports required by the union
Maintain the facility Attendance Tracker in accordance with the company's policy
Issue letters of employment as requested
Gather information to support workplace investigations and/or operational issues
Monitor facility compliance with policy, procedure, associate handbook
Communicate and facilitate the administrative process regarding workplace injuries, between the WSIB, the associate, and management
Escalates all Human Rights, Employment Standards, WSIB, AODA, etc. issues to the Regional Human Resource Manager

Other Duties/Requirements

Attend various meetings as needed (e.g., Benefits Payroll User Group meeting)
Investigates and provides recommendations to continuously improve daily tasks
Provides back-up to the Administrative Support position
Promote a positive workplace culture, the facilities open door policy, and the company's value statement "We treat others how they want to be treated"
Maintain a safe, clean, and organized working environment; notify Manager or Supervisor of any workplace hazards or unsafe condition
Other duties as assigned by terminal management and/or Regional Human Resource Manager

Knowledge, Skills, and Abilities Required:

Sound analytical thinking, planning prioritization, and execution skills
Ability to respond appropriately in pressure situations with a calm and steady demeanor
Effective attention to detail and a high degree of accuracy
Must be able to handle confidential information in an ethical and professional manner
Superior customer service and interpersonal skills with sensitivity to people
Strong work ethic and positive team attitude
Strong problem identification and problem resolution skills
Able to effectively communicate both verbally and in writing
Highly conscientious, along with an energetic and mature approach to their work

Education, Experience, and Minimum Requirements:

Minimum 2 years of vocational/college education in relevant area of study
Good knowledge of payroll systems and internal controls
Good knowledge of human resource and payroll legislation
Intermediate level of proficiency with MS Office (e.g., Word, Excel and Outlook)
Active Standard First Aid CPR A + AED
Successful credit and criminal record check are required

Working Conditions:

Work is performed indoors in an office setting
This is not a hybrid or remote working position

Physical Demands Analysis:

Check Physical Demands

Description

Strength

Standing

5% of time

Speaking with others

Walking

5% of time

Between work areas

Sitting

90% of time

Working in office or attending meetings

Lifting

Up to 10 lbs.

Supplies, equipment

Carrying

Up to 10 lbs.

Supplies, equipment

Pushing

Up to 10 lbs.

Office supplies

Pulling

Up to 10 lbs.

Vehicle doors

Stepping

Retrieving office supplies

Balancing

Retrieving office supplies

Climbing

Step ladder to retrieve office supplies

Stooping

Retrieving office supplies, filing

Kneeling

Retrieving office supplies, filing

Crouching

Retrieving office supplies, filing

Crawling

Retrieving office supplies, filing

Reaching

Office supplies, telephone, etc.

Handling

Office supplies, telephone, etc.

Speaking

Communication with others

Hearing

Communication with others

Seeing

Reports, computer work, etc.

Depth Perception

Computer work

Colour Vision

Computer work, reports

Accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. The company is committed to diversity and inclusivity in employment and welcome applications from individuals with diverse backgrounds.

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : accounts payable coordinator (toronto, on)

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