Come help build the future, where our work makes the world work!
Reporting to the Project Accounting Manager, the Billing Coordinator will be responsible for processing accurate and timely invoicing to customers as well as the preparation of reports as required by management for distribution to both internal and external users.
Primary Scope of Role:
- Generate and maintain interim and final invoices in Quickbooks & JDE for internal and external customers
- Distribute, upload and save invoices on network.
- Learn client billing systems and what is required for each client to facilitate correct billing format
- Interact with Project Managers and Project Coordinators to gather required inputs and to ensure that monthly/weekly billing is done on a timely basis.
- Assist with the communication of company policies regarding credit, invoicing and payment terms to assist Account Receivable
- Enter interim and Final invoices into System and send out official invoice to the client
- Confirm client receipt of invoice, assist in identifying and resolving invoice issues and customer discrepancies
- Obtain WSIB, statutory declarations as required for clients
- Support and assist with internal and external audits
- Allocate receipts to corresponding invoices
- Maintain invoice copies in Project Folders for filling and tracking.
- Edit, review time entry as requested by Project manager for interim and final billing
- Assist with other areas of accounting and reporting as required including assisting with processing of accounts payable and preparation of subcontract payments as well as month end related accruals.
Position Requirements:
- Post-secondary education required.
- Knowledge of JDE and Quickbooks would be preferred
- Experience in other general account activities such as accounts receivable, accounts payable, Payroll would be considered an asset.
- Strong attention to detail.
- Must be highly organized and able to multi-task
- Strong computer skills, proficiency in MS office specifically Excel, Teams, Word and PowerPoint.
- Results-driven with an ability to deliver success in a fast-paced environment.
- Ability to connect and interact with people to seek different perspectives.
- Superb communication and interpersonal skills.
- Strong ability to effectively prioritize and manage multiple competing priorities.
- Demonstrate versatility and resourcefulness in overcoming business challenges.
Disclaimers
Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.
Vacancy Status: This posting is for an existing job vacancy.
GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.
We thank you for your interest. Only those selected for an interview will be contacted.
Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
