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Member Governance Coordinator

Foresters Financial Services, Inc.
Toronto, ON

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Détails du poste

Temps plein
Il y a 7 jours

Compétences

Microsoft Excel
Études postsecondaires
Microsoft Office
Expérience administrative
Gestion de bases de données
Compétences en informatique
Calendrier Microsoft Outlook
Compétences en communication
Gestion du temps

Description complète du poste

Career Opportunity

Role Title

Member Governance Coordinator

Purpose of role

The Member Governance Coordinator is responsible for administering governance-specific programs and tasks required to support the Member Governance Team and our network of volunteer leaders. This role is ideally suited for a highly organized individual who enjoys being part of a team while contributing to a cause that matters.

To be successful in this role, the individual must maintain a positive and professional attitude while delivering accurate and reliable results. They will be expected to meet tight timelines in dynamic conditions while maintaining poise and professionalism. They should possess excellent time management skills, the ability to juggle and prioritize competing tasks, and be extremely detail oriented. In addition, they should enjoy collaborating and interacting with others, which may include external teams and vendors.

The Governance Coordinator role requires a self-starter who is committed to success. This is a full-time hybrid role based in Toronto, Canada. The role requires some work in the evenings and weekends. As this role may include occasional international travel, a valid passport is required.

Job Description

Key Responsibilities

Build a service-oriented approach into communications and interactions with all internal and external stakeholders
Work with internal staff to maintain, cross-check and verify the accuracy of data sets including email distribution lists and reports
Support the scheduling, coordination, and maintenance of a centralized team calendar that structures all meetings across the Member Governance team and the Member Network
Responsible for facilitating the delivery and tracking of member governance programs including development of support materials, processing applications, communication with internal and external stakeholders, post activity reports, financial payments, and documenting feedback and recommendations to ensure the smooth delivery and success of the programs
Accurately maintain and update a centralized contact list for all member leaders in Excel including verification checks and maintaining our membership database in collaboration with other internal stakeholders
Assist with all elections within our Member Network, including the preparation of communications and admin documents
Work with financial and data analysts to ensure Member Network funding reports and activity reports are accurate and distributed timely on an established schedule
Assist with the tracking and distribution of financial payments for the Member Network
Responsible for preparing governing documents in conjunction with the financial team for legal filings
Support the scheduling, coordination, and preparation of both virtual and live meetings/events
Produce email meeting notices, including relevant attachments, in advance of scheduled meetings
Organize and maintain folders within MS Teams and a common shared drive
Support Member Governance team members with ad-hoc tasks including documentation and reporting requests
Collaborate and cooperate with colleagues on a daily basis while maintaining a positive and proactive approach to problem solving
Periodic attendance at both virtual and in-person meetings to support the transcription of minutes where required
Assist with other administrative duties as required

Key Qualifications

One to two years of work experience in administration support or relevant field
Post-secondary education is an asset
Strong ability (and willingness) to support co-workers to accomplish group goals
High attention to detail and accuracy while meeting strict deadlines
Strong organizational, follow-up and priority setting skills
Excellent collaboration and facilitation skills
Strong interpersonal skills and an ability to interact with a wide range of internal and external stakeholders
Excellent communication skills (written and oral) with an ability to build and maintain positive relationships with colleagues and volunteers (member leaders)
Ability to effectively liaise with diverse groups and a wide range of individuals, both virtually and in person, while acting in a highly professional manner
Proficiency with the management of and communication from shared email boxes
Intermediate computer skills in MS Office (Microsoft Office/Microsoft 365); email correspondence; calendar management; and proficient in database management technologies (Microsoft Excel)
Ability to manage and prioritize multiple tasks simultaneously while operating in a dynamic and fast paced environment
Proven ability to work in a team-oriented environment
Proven track record of achieving successful results
Willingness to learn to new skills

#LI-Hybrid

The role may require international travel; therefore, the successful candidate should possess or be able to acquire a valid passport.

Salary Range:

$40,000.00 - $55,000.00

The actual base salary for this position will depend on several factors, including job-related skills, experience, and education. In addition to base pay, eligible employees may participate in a discretionary variable incentive plan, results are subject to both individual and company performance.

Please note that this posting is intended to fill an existing vacancy; however, there may be instances where more than one vacancy is available for the same role.

Equal Opportunity Employment and Inclusion – at Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves.

Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process, please email [email protected] in advance of your appointment.

Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team.

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