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Billing & Accounting Specialist

Encore Patient Transfer
Toronto, ON

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Détails du poste

Temps plein

Compétences

Microsoft Excel
Audit financier
Logiciel de comptabilité
Logistique
ADP
Finance
Comptabilité
QuickBooks
Paie
Tableaux croisés dynamiques
Affaires
Comptabilité
Compétences en communication

Description complète du poste

Job Summary

We are seeking a hands-on Billing & Accounting Specialist to own the day-to-day billing, bookkeeping, and finance execution for Encore Patient Transfer. This is a full-spectrum role: you will run our billing cycle end-to-end, manage the books, execute payroll, oversee receivables and payables, prepare monthly reports and year-end packages.

Our billing is more demanding than standard bookkeeping. It spans multiple hospital and brokerage clients with distinct rate structures and rules, alongside contractor statements on a fixed cycle. This role is well suited to someone who finds that kind of complexity engaging rather than daunting.

Responsibilities

Billing and accounts receivable

Generate and audit invoices across all client accounts, applying each client’s rate structure and billing rules accurately.
Reconcile billing against trip records and contracted rates; identify and resolve discrepancies before invoicing.
Prepare contractor statements accurately and on schedule.
Manage accounts receivable: follow up on outstanding balances, coordinate with client AP teams, and maintain healthy collection cycles.
Respond to invoice inquiries from clients with clarity, professionalism, and supporting documentation.

Bookkeeping and expense management

Perform monthly reconciliation of all bank and credit card accounts.
Maintain accurate, audit-ready records in our accounting software, including transaction categorization and receipt management.
Manage accounts payable, including vendor records, payment processing, and supporting documentation.
Monitor expense activity and flag anomalies for review.

Payroll and remittances

Process bi-weekly payroll in payroll software for staff.
Calculate and remit source deductions (CPP, EI, income tax) on schedule.
Prepare monthly or quarterly HST returns for both entities for finance owner review and approval.

Year-end and reporting

Close the books each month and prepare trial balances with supporting schedules.
Prepare a complete year-end package for our external accountant, who handles corporate tax filings and financial statements.
Deliver regular financial reporting to the GM.

Requirements

Diploma or degree in accounting, bookkeeping, business administration, or a related field.
Minimum 2 years of hands-on billing, bookkeeping, or accounting experience.
Strong Excel skills, including formulas, pivot tables, and the ability to work through rate cards and reconciliations within a spreadsheet.
Working knowledge of QuickBooks and ADP, or equivalent accounting and payroll systems.
Comfort preparing HST returns and source deduction remittances.
Clear, professional written and verbal communication.
Eligible to work in Canada.
Able to work in person at our Scarborough office. A hybrid arrangement may be considered after a successful three-month probationary period.

Nice to have

Prior billing experience in transportation, healthcare, logistics, or a similarly rule-based, multi-rate environment within the GTA.
Experience with contractor statements, third-party billing, or multi-entity accounting.
Experience preparing year-end packages for an external accountant.

Work Environment

This position requires working onsite at our office (remote work is not available).
Fast-paced healthcare transportation environment
Evening and weekend shifts may be required based on operational needs

Why Join Encore?

Supportive and collaborative team environment
Opportunity to grow with an expanding healthcare transportation company
Meaningful work supporting patients and healthcare providers

Pay: $42,000.00-$58,000.00 per year

Work Location: In person

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Billing & Accounting Specialist

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Finance & Administrative Assistant

Administrative Assistant for a private high school

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