Job Summary
We are seeking a detail-oriented and organized Finance & Administrative Assistant to support our financial operations and administrative functions. The ideal candidate will have experience with various accounting software and financial services platforms, ensuring accurate data entry, account reconciliation, and efficient management of financial records. Candidates must be fluent in both English and Mandarin Chinese, with strong verbal and written communication skills. This role is vital in maintaining smooth financial workflows and providing administrative support across departments.
Duties
- Manage accounts payable and accounts receivable processes using software such as QuickBooks, Sage, Xero, or Workday
- Process payroll through systems like ADP, Ceridian, Kronos, or UltiPro
- Perform data entry and maintain accurate financial records and documentation
- Reconcile accounts regularly to ensure accuracy in financial statements
- Assist with budgeting, account analysis, and financial reporting
- Support bookkeeping activities and ensure compliance with company policies
- Utilize accounting software including PeopleSoft and other relevant platforms for daily operations
- Prepare reports related to financial services and assist in audit preparations
- Handle administrative tasks such as scheduling, correspondence, and document management related to finance functions
Experience
- Proven experience with accounting software such as QuickBooks, Sage, Xero, Workday, or PeopleSoft
- Familiarity with payroll systems including ADP, Ceridian, Kronos, or UltiPro
- Strong understanding of accounts payable/receivable processes and account reconciliation procedures
- Experience with bookkeeping, data entry, and financial reporting
- Knowledge of budgeting processes and account analysis techniques
- Ability to perform detailed math calculations accurately
- Prior experience in a finance or administrative support role is preferred but not required; relevant internships will also be considered
- Candidates must be fluent in both English and Mandarin, with strong verbal and written communication skills.
This position offers an excellent opportunity for candidates looking to develop their skills in finance administration within a dynamic organization. The successful applicant will demonstrate strong organizational skills, proficiency with multiple accounting platforms, and a commitment to accuracy in all financial tasks.
Pay: $18.00-$22.00 per hour
Benefits:
- Casual dress
- Company events
- Discounted or free food
- On-site parking
Language:
Work Location: In person
