Work Location: On Site
Hours of Work: Monday to Friday, approximately 40-hour week
Existing Vacancy or Not: New Position
About Us:
Since 1986, TPH Plumbing and Heating has served Ottawa and the surrounding area. We are a team of experienced staff and highly qualified technicians. TPH is a strong, energetic, and professional team that consistently meets and exceeds customer requirements and expectations. To help us achieve this, we need to have a strong and supportive construction team.
We’re proud to share that TPH was ranked as one of the Best Places to Work 2024-2026 by the Ottawa Business Journal! This achievement reflects our commitment to fostering a positive, supportive, and growth-oriented workplace. When you join our team, you’re not just taking a job—you’re becoming part of a company that values its people, invests in their success, and celebrates a culture of collaboration and excellence.
About the Role:
The Project Management Assistant is responsible for assisting Project Managers in ensuring that construction projects run smoothly from start to finish with proper planning and execution.
Responsibilities:
- Assist Project Managers in organizing and detailing job specifics to be ready for site; follow site project development.
- Prepare project start up documents.
- Assist Project Managers with design, project scheduling, and in-house coordination.
- Assist the Chief Estimator in providing quotation, material breakdowns, and in-development of existing projects.
- Procure all necessary permits related to projects execution.
- Assist Project Managers with all contract documents consisting of, but not limited to, contract, drawings, execution schedules, labor schedules, specifications, addendums, and purchasing.
- Procure all necessary permits related to projects’ execution.
- Assist with shop drawings and purchasing.
- Resolve and/or assist in resolving contract issues as they arise.
- Collaborate and keep the lines of communication open when working with team members, trade partners, consultants, and clients.
- Maintain and update the “Change Orders Registry”, and distribute necessary material throughout the organization.
- Follow up with superintendents to ensure deficiency lists are completed as planned.
- Establish and update records of all correspondence related to contract activity.
- Contribute to team efforts to manage projects and ensure their on-time completion, on budget, within specification, accident-free, and to clients’ satisfaction.
- Develop and maintain good working relationships with clients, suppliers, and engineers.
- Work closely with Project Coordinators to ensure seamless document control, scheduling updates, and communication with site staff.
- Support Project Coordinators in tracking project progress, monitoring deliverables, and preparing reports for management and clients.
- Assist Project Coordinators in coordinating meetings, distributing minutes, and following up on assigned action items.
- Provide backup support to Project Coordinators during peak workloads or staff absences to ensure continuity of project administration.
- Other duties will be assigned as required.
What You’ll Bring:
- Post-secondary diploma or degree in a related field
- 2+ years of administration experience
- Experience in the construction industry is an asset
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
- Strong organizational skills with a high level of attention to detail
- Proactive problem-solving abilities and task-oriented
- Ability to manage competing priorities and re-prioritize workloads
- Bilingualism (English and French) is an asset
What We Offer:
- Balanced work hours
- Competitive salary, benefits package, and pension plan
- Paid vacation time and sick/personal days
- Laptop
- Annual work boot allowance
- Opportunities for professional growth and development
Additional Information:
TPH Plumbing and Heating is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. If you require accommodation during the selection process, please let us know.
TPH Plumbing and Heating does not use artificial intelligence (AI) to screen, assess or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.
We thank all candidates for their interest, however, only those selected to continue in the recruitment process will be contacted.
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Administrative: 2 years (required)
Work Location: In person
