19 meilleures offres (office coordinator, kitchener, on) (à pourvoir)

Office Coordinator
Qubic —Waterloo, ON
- De 75 000 $ à 85 000 $ par an
- Temps plein
- Expérience administrative
- Gestion de projet
- Gestion de budget
- Aide au Transport Quotidien
- Assurance Invalidité
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Office & Events Coordinator
Brock Solutions —Kitchener, ON
- De 45 000 $ à 60 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Marketing
- Microsoft Office
- Régimes de participation aux bénéfices
- Heures d'arrivée et de départ flexibles
il y a 6 jours
Front Desk & Family Experience Coordinator
Puddles Swim School —Kitchener, ON
- De 19,50 $ à 21,00 $ de l’heure
- Temps partiel
- Expérience administrative
- Expérience auprès des enfants
- Réception
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il y a 8 jours
Dental Receptionist/Coordinator
Oak & Pearl Dental —Kitchener, ON
- De 25 $ à 30 $ de l’heure
- Temps plein
- Compétences en informatique
- Compétences en communication
- Assurance Dentaire
- Congés payés
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Service Coordinator/Scheduler
Liftsafe Group of Companies —Cambridge, ON
- De 50 000 $ à 70 000 $ par an
- Temps plein
- Microsoft Office
- Gestion d'équipe
- En présentiel
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il y a 12 jours
Finance and Administration Coordinator
WR Community Energy —Waterloo, ON
- 32 $ de l’heure
- Temps partiel
- Microsoft Outlook
- Recherche
- Bases de données
- Congés payés
- Travail à domicile
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il y a 3 jours
Accounting Coordinator & Office Assistant
Art's Auto Electric —St. Jacobs, ON
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Finance
Administrative Coordinator, Undergraduate Studies
University of Waterloo —Waterloo, ON
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- Traitement de texte
- Bases de données
- Expérience administrative
OmniaBio: Administrative Coordinator
Centre for Commercialization of Regenerative Medicine —Hamilton, ON
- De 65 000 $ à 75 000 $ par an
- Temps plein
- Hospitalité
- Microsoft Outlook
- Baccalauréat
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il y a 7 jours
Dental Front Desk Administrator / Treatment Coordinator
MHMI —Kitchener, ON
- De 22 $ à 27 $ de l’heure
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Dental Office Hygiene Coordinator -NO WEEKENDS- FULL EXTENDED HEALTH BENEFITS
Country Park Dental —Kitchener, ON
- De 24 $ à 30 $ de l’heure
- Temps plein
- Microsoft Word
- Service à la clientèle
- Baccalauréat
- Assurance Dentaire
- Assurance Vision
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HR Coordinator
McMaster University —Hamilton, ON
- De 65 514 $ à 91 323 $ par an
- Temporaire
- Travail hybride
- Microsoft Powerpoint
- Microsoft Outlook
- Baccalauréat
- Bourses d'Études
il y a 9 jours
HR Coordinator
Maple Leaf Foods —Guelph, ON
- De 47 000 $ à 69 000 $ par an
- Temporaire
- Microsoft Outlook
- Esprit d'analyse
- Saisie de données
- Bourses d'Études
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il y a 14 jours
Office Administrator / Service Coordinator
Alliance Elevator Ontario —Brantford, ON
- De 19 $ à 22 $ de l’heure
- Temps plein
- Logiciels de GRC/CRM
- Microsoft Outlook
- Vente
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il y a 3 jours
Human Resource Scheduling Coordinator
Bennett Village —Georgetown, ON
- De 60 000 $ à 68 000 $ par an
- Temps plein
- Certification RCR
- Anglais
- Baccalauréat
- Assurance Invalidité
- Assurance Dentaire
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Human Resources Coordinator & Payroll Special
Canadian Mental Health Association Brant-Haldimand-Norfolk Branch —Brantford, ON
- De 31,16 $ à 37,28 $ de l’heure
- Embauche urgente
- Microsoft Office
- Esprit d'analyse
- Baccalauréat
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il y a 5 jours
Office Assistant/Program Coordinator
Diocese of Hamilton —Milton, ON
- Temps partiel
- Traitement de texte
- Microsoft Office
- Recrutement
- Assurance Dentaire
- Heures d'arrivée et de départ flexibles
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Administrative Assistant - Safety Coordinator (Trucking)
Safety Solution —Guelph, ON
- De 18,00 $ à 18,20 $ de l’heure
- Temps plein
- Formation et développement
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Dental Receptionist / Treatment Coordinator
Lynden Hills Dentistry —Brantford, ON
- De 28 $ à 33 $ de l’heure
- Fins de semaine au besoin
- Compétences en informatique
- En présentiel
- Compétences en communication
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il y a 5 jours

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office coordinator (kitchener, on)

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Office Coordinator

Qubic
Waterloo, ON

Postuler rapidement

Détails du poste

Temps plein

Avantages

Tenue Décontractée
Assurance Maladie Complémentaire
Aide au Transport Quotidien
Assurance Invalidité
Congés payés
Événements d'Entreprise
Assurance Vie
Stationnement sur place

Compétences

Gestion des opérations
Gestion des fournisseurs
Amélioration des processus
Expérience en opérations administratives et commerciales
Expérience administrative
Réception et expédition
Gestion de projet
Emballage
Gestion des relations avec les fournisseurs
Gestion de budget
Gestion de bureau
Entretien des installations
Consolidation d'équipe

Description complète du poste

Position: Operations Coordinator

Location: Waterloo, ON (In-Office)

Compensation: $75,000 to $85,000

Human-First Hiring Process

At Qubic, we value human expertise. We do not use AI tools to screen our candidates. Every resume submitted is personally reviewed by a member of our team to ensure we are seeing the true potential of every applicant.

Company Overview

Qubic is a leading-edge technology company focused on the development of advanced quantum hardware. We are building the industrial standard for the quantum future, moving complex research into large-scale reality. We aren’t just a team of scientists and engineers; we are a group of innovators who value technical rigour, transparency, and a high-performance culture based around creativity and collaboration. At Qubic, we believe that world-class breakthroughs require a world-class operational foundation, and we are looking for the right person to help us build it.

Role Overview

The Office Coordinator is the operational heartbeat of Qubic. In this role, you aren’t just managing a space; you are ensuring that our interdisciplinary team of scientists, engineers, and researchers has the environment, tools, and support they need to solve the world’s most complex technical challenges. Reporting directly to the COO, you will act as a determined, high-impact partner who takes full ownership of our facility’s daily performance. This is a role for an ambitious professional who wants to lead by example, build scalable operational systems, and grow alongside a leading-edge quantum hardware company.

Key Responsibilities:

Facility Stewardship and Technical Logistics

Take full ownership of daily facility operations including specialized vendor management, janitorial oversight, and facility repairs.
Direct the procurement of office and laboratory consumables to ensure zero disruption to ongoing technical workflows.
Lead the logistics for hardware output including the careful packaging, handling, and shipping of sensitive scientific devices and components.
Manage high-stakes shipping and receiving for incoming specialized equipment, hazardous materials, and international couriers.
Act as the primary point of contact for building landlords, security services, and local utilities to ensure 100% facility uptime and security.
Draft and maintain a comprehensive Office Operations Manual to document all processes including hardware handling for future scalability and site expansions.

Team Culture and Onboarding Integration

Act as a visible culture champion ensuring the office environment reflects Qubic’s values of technical excellence, scientific rigour, and collaboration.
Lead the planning and execution of internal and external events including board meetings, investor visits, and team-building retreats.
Directly manage the administrative aspects of the employee lifecycle including workspace setup, facility access, and the preparation of specialized onboarding kits for all new hires and interns.
Manage company-wide internal communications to ensure the team remains aligned on operational updates and social initiatives.

Administrative Management and Strategic Growth

Own the office operational budget providing monthly reporting on spend and identifying opportunities for cost-savings and vendor consolidation.
Implement and manage digital tools for visitor management, room booking, and expense tracking to eliminate manual bottlenecks.
Provide high-level administrative support to the leadership team including complex travel itineraries and presentation preparation.
Lead the planning for future office footprint expansion including space planning, move logistics, and new site setup.

What You Bring to the Team

Education and Experience

3 to 5 years of proven experience in office management, operations, or senior administration within a high-growth startup or technical/scientific environment.
A determined and growth-oriented mindset with a genuine desire to build an operational department from the ground up.
Proven record of contributing to interdisciplinary teams and managing complex, multi-functional environments.

Technical and Professional Expertise

Exceptional multi-tasking skills with the ability to stay calm and organized under pressure in a fast-paced setting.
Strong interpersonal skills with the ability to act as a trusted confidant and role model for a diverse team of professionals.
Proactive problem-solving skills with a track record of identifying operational gaps and building systems to fix them.
High proficiency in modern office software and digital tools for project management and budget tracking.

Diversity and Inclusion

At Qubic, we believe that diverse perspectives drive the innovation necessary to solve the world's most complex technical challenges. We are committed to building a team that reflects a variety of backgrounds, perspectives, and skills. We prioritize creating an inclusive environment where every team member regardless of race, colour, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status feels valued, respected, and empowered to do their best work.

AODA Compliance

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Qubic is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the application or interview process, please let us know and we will work with you to meet your need

Pay: $75,000.00-$85,000.00 per year

Benefits:

Casual dress
Commuter benefits
Company events
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off

Application question(s):

Are you able to work 100% in-office at our Waterloo hub?
Have you ever been responsible for managing external vendors, facility maintenance, or complex logistics for a professional team?

Experience:

Office: 3 years (required)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office coordinator (kitchener, on)

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