Company Summary
At EPiQVision, we don’t just support events — we elevate them. Based in Toronto and proudly delivering luxurious, immersive experiences for over a decade. As our company continues to grow, we are seeking a highly organized and detail-oriented Finance & Operations Specialist to support our financial operations and day-to-day administrative functions.
We specialize in high-end audio, video, lighting and staging production, equipment rentals, and full-service technical design — from executive conferences to elegant weddings. Our clients expect excellence, and we deliver through three core values: Service, Quality, and Excellence.
Professional Growth: Gain hands-on experience in diverse, high-profile events. Learn from industry leaders who are passionate about their craft.
Team Culture: Join a collaborative, respectful team where your creativity, input, and dedication are genuinely valued.
Reputation for Excellence: Become part of a company known for professionalism, technical expertise, and five-star service.
Every Day is Different: From live corporate productions to stylish private events, no two days are the same and the impact you make is always visible.
Enjoy 3 weeks paid vacation, fully covered health benefits, paid personal time, professional development, company tech, and a fun, social work culture.
If you thrive under pressure, love solving creative challenges, and want to work at the top of your game, EPiQVision is where you belong.
Job Summary:
The Finance & Operations Specialist is responsible for managing accounts payable and receivable processes, supporting monthly accounting activities, maintaining financial records, and providing administrative and reception support. This role plays a critical part in ensuring the smooth operation of both the finance department and the office environment.
Key Responsibilities:
Financial & Accounting Duties
Process vendor invoices and employee expense reports accurately and on time.
Ensure invoices receive appropriate approvals and are coded correctly.
Maintain accurate records within QuickBooks and other financial systems.
Assist with credit card reconciliations and the collection of supporting documentation.
Respond to internal and external inquiries regarding account status and discrepancies.
Support month-end and year-end financial processes.
Vendor and Subcontractor Management
Manage vendor onboarding
Maintain accurate supplier and subcontractor records.
Process subcontractor invoices, administer payments, and maintain positive vendor relationships.
Dext, Plooto & Workflow Management
Process supplier invoices through Dext.
Prepare electronic payment batches through Plooto for approval.
Ensure all supporting documentation is attached and audit-ready.
Monitor payment statuses and resolve exceptions.
Collections & AR Follow-Up
Monitor customer accounts and follow up on outstanding balances.
Prepare aging reports.
Assist management with collection activities.
Communicate professionally with clients regarding overdue invoices.
Event-Specific Financial Administration
Coordinate event billing and assist with project reconciliation to ensure timely and accurate invoicing.
Review completed event files for billing accuracy.
Assist with reconciliation between Flex Rental Solutions and accounting records.
Coordinate with Project Managers and Sales Managers to ensure timely invoicing.
Office Administration & Reception
Welcome visitors and provide a professional first impression of the company.
Answer, screen, and direct incoming phone calls.
Respond to general inquiries by phone, email, and in person.
Receive, sort, and distribute incoming mail and deliveries.
Provide administrative support to help maintain efficient office operations.
Coordinate office supplies and inventory.
Support the onboarding of new employees.
Assist with meeting coordination and company events.
Maintain filing systems and company records.
What You Bring
Education & Experience
Minimum 3 years of bookkeeping, accounting, finance, or administrative experience.
Post-secondary education in Accounting, Finance, Bookkeeping, Business Administration, or a related field.
Experience supporting finance functions in a fast-paced environment.
Experience in the live events, production, or audio-visual industry is considered an asset.
Technical Skills
Proficiency with QuickBooks Online.
Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP, and XLOOKUP functions.
Experience using Dext and Plooto or similar financial management platforms.
Strong working knowledge of Microsoft 365 applications.
Experience with CRM systems; familiarity with Flex Rental Solutions is considered an asset.
Accounting Knowledge
Understanding of accounts payable and accounts receivable processes.
Experience in preparing and posting journal entries.
Knowledge of HST filing requirements and sales tax administration.
Experience performing account and general ledger reconciliations.
Understanding of month-end close procedures and financial reporting processes.
Basic payroll knowledge and familiarity with payroll-related processes.
Professional Skills
Exceptional attention to detail and commitment to accuracy.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Analytical thinker with strong problem-solving abilities.
Excellent written and verbal communication skills.
Professional and customer-service-oriented approach.
Ability to work independently while contributing effectively within a team environment.
Work Environment
Comfortable working in a fast-paced environment with shifting priorities.
Participation in company training and professional development initiatives.
Perform office-related duties involving extended periods of sitting, standing, walking, and computer work.
