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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : office administrator (castlegar, bc)

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Museum Office Manager/ Accounting Clerk

Doukhobor Discovery Centre
Castlegar, BC

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Détails du poste

Permanent | Temps partiel
Il y a 5 jours

Avantages

Assurance Maladie Complémentaire
Assurance Dentaire
Assurance Vision

Compétences

Administration des avantages sociaux
Traitement de bureau
Dépoussiérage
Tenue de dossiers
Comptes débiteurs
Traitement des renouvellements de polices d'assurance
Comptes fournisseurs
Gestion des opérations
Gestion des fournisseurs
Marchandisage
Relations de travail
Politiques de santé et sécurité au travail
Rapports financiers
Classement
Gestion des bons de commande
Passage de l'aspirateur
Plantation
Caisse
Gestion de projet
QuickBooks
Nettoyage et enlèvement des débris
Paie
Achats
Traitement des comptes clients
Gestion de budget
Dépôts
Gestion de bureau
Systèmes de point de vente
Arrosage
Rapprochement de comptes

Description complète du poste

The Doukhobor Discovery Centre (operated by the Kootenay Doukhobor Historical Society) is a public museum that preserves and shares the history and culture of the Doukhobor people. The Centre is a replicated Doukhobor communal village holding over 1,600 artifacts and numerous displays that illuminate the Doukhobors’ culture and history in Russia and Canada. The Doukhobor Discovery Centre is seeking to hire a permanent, part-time Museum Office Manager.

The Office Manager is employed by the Kootenay Doukhobor Historical Society (KDHS) as part of the management team to operate, supervise, manage, and oversee the operation of the Doukhobor Discovery Centre (DDC).

The Office Manager is primarily responsible for performing financial, administrative, and clerical services related to the operation of the museum such as accounting and payroll, completing year-end reconciliations, assisting with the production of budgets, purchasing supplies, maintaining active subscriptions, and managing gift shop inventory and payments. The administrator will provide support for the Director, KDHS board, and museum employees as needed and will ensure compliance with provincial and federal non-profit regulations.

Responsibilities:

Financial:

Bookkeeping
Complete payroll and manage AP/AR as well as purchasing (requires knowledge of QuickBooks)
Maintain internal financial records Complete year-end reconciliations
Report financials to the KDHS Treasurer
Complete daily/weekly cash reports
Conduct bank deposits

Giftshop and office management:

Develop and maintain vendor relationships and service providers
Maintain gift shop inventory and issuing payments to vendors
Order office and gift shop supplies as approved, process museum purchase orders and invoices, and maintain related department files accordingly

General:

Manage employee benefit programs and employee-relation issues including WCB - -
Maintain working knowledge of DDC and WorkSafe BC policies and procedures for employees and volunteers Doukhobor Discovery Centre
General record keeping and office management – including directors manuals and cataloguing KDHS meeting minutes
Support board by preparing meeting materials
Oversee insurance policies/ renewals/ claims/ and other subscriptions
Answer phones and take/check messages
Assist Museum Director with project management
Collaborate with the Director to complete any other duties recommended by the KDHS board to ensure proper function of the DDC

Leadership:

Collaborate with director to ensure smooth operations and good communication
Supervision of the museum in the absence of the director
Aid with supervising summer students
Attend DDC events and fundraisers
Assist with developing and maintaining positive relationships with stakeholders, local governments, community groups, schools, KDHS members, and the general public.
Cooperate with the Director to create and maintain strong relationships with all DDC property renters and lessees.

Miscellaneous:

Light gardening and building upkeep
Water plants, deadhead flowers, weed, and shop for and plant flowers in spring
Dusting, sweeping, vacuuming, wiping down surfaces, etc.

Requirements:

Experience or knowledge of Quickbooks
Experience or knowledge of Squareup or comparable POS systems
Experience with office equipment such as computers, printer systems, and cash registers

Schedule:

3 days a week - Monday to Wednesday, 9am - 5pm
Evenings and weekends as required
(alteration to set working days is possible upon approval)

As our ideal candidate, you are detail-orientated, self-motivated, and are a positive team player. Knowledge or experience with QuickBooks is essential.

The Office Manager is expected to conduct themselves appropriately at all times while attending to their work schedule, community meetings, and events. Appropriate casual attire is expected. Appropriate representation of culturally sensitive information, material and artifacts is expected. Knowledge of Doukhobor and local history is an asset but is not a requirement for this position. Confidentiality and responsibility of all DDC operations relating to the position of Office Manager is expected at all times.

Submission of a Criminal Record Check/Vulnerable Sector Check prior to the formal start date

Cover letters and resumes can be emailed to [email protected]

Application Deadline: September 6, 2026

Pay: $19.00-$22.00 per hour

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

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