The Company
Flexxaire Inc. is a Canadian-owned progressive and innovative company focused on designing and manufacturing reversing fans for diesel engines. Based in Edmonton, Flexxaire serves a variety of heavy equipment industries throughout Canada and around the world.
We are passionate about growing great people and creating great products by building customer success with high-value solutions. Our team focuses on customers' best-in-class service and continuous improvement.
To keep embodying our companies’ core values, we look for people who care about their job, customers, colleagues, and community. People considering continuous learning and constant improvement an essential part of their careers. Strong ethics, team focus, and an unparalleled level of trustworthiness complete the profile.
Reporting to the Controller, Flexxaire is currently recruiting for an Accounting Assistant to join the cohesive and growing accounting team located in the west end of Edmonton. This role offers long-term stability and the opportunity to grow within a collaborative accounting team.
The ideal candidate will enjoy structured work, takes pride in accuracy, and is comfortable balancing routine accounting responsibilities while contributing to a positive team environment.
Job Description – Accounting Assistant:
This is a full-time, 40 hours/week, in-office position for an Accounting Assistant. Your role will be primarily focused on accounting support functions, with occasional front office and administrative responsibilities. You will ensure the accuracy and integrity of our financial records while providing insights to support the decision-making process. Duties include, but are not limited to, providing support for the day-to-day operations of Flexxaire, including accounts receivable and accounts payable functions.
· Maintain daily bank reconciliations for various Canadian and foreign currency accounts using Sage 300.
· Process daily customer payments in Sage 300 from cheques, wire transfers, and credit card payments.
· Process credit card payments and refunds using online Moneris platform.
· Review invoices for accuracy and email to customers using ERP system. Post batches in Sage 300 and scan back up documentation to electronic file.
· Review daily orders on credit hold report for shipping release or follow up.
· Process new customer credit applications, retrieve business credit reports, and review with Controller for set-up of credit limits. Review new customer accounts and maintain customer records in Accounting/ERP systems.
· Monitor accounts receivable aging report balances and follow up with customers on overdue accounts.
· Recommend credit holds, collection actions, or adjustments in payment terms as required.
· Set up new Accounts Payable vendor accounts. Input, batch, and post payable invoices in ERP/Accounting systems. Match invoices to cheques/EFT remittance advices for further approval.
· Filing of Accounts Payable invoices, Accounts Receivable invoices, and bank reconciliations.
· Maintain Administrative office supplies and order online as needed.
· Order toners for printers/copiers and submit readings monthly to Konica Minolta for accurate billing.
· Welcome and direct visitors to appropriate contact/department.
· Manage low volume incoming calls.
· Compile, review, and reconcile monthly employee credit card statements.
· Manage Accounts Receivable inbox and respond to inquiries.
· Print monthly customer statements and send to customers.
· Cross train on accounting tasks to provide holiday coverage for Senior Accountant.
· Perform other duties as required.
Minimum Qualifications:
Previous accounting experience and/or related education is considered an asset
3+ years of experience working in accounts receivable and accounts payable.
Enjoys multiple roles and excels in a positive work environment.
Excellent analytical and problem-solving skills.
Highly organized and detail-oriented and able to handle multiple priorities.
Likes to take initiative in problem solving.
Demonstrated ability to work independently and as a part of the team.
The following experience is considered an asset:
Sage 300/AccPac experience
Working with multi-currency transactions
Strong experience using Microsoft Excel, Word, Teams, Zoom, and other online platforms
Experience working in a manufacturing facility is a plus
Benefits:
Comprehensive life, health and dental benefits package
RRSP and matching DPSP plan
Competitive wages
Employee & Family Assistance program
On-site parking
Opportunities for professional development and training funding
Closed between Christmas and New Year general holidays
Monthly staff lunches/BBQ’s
Pay: $27.00-$31.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program
Experience:
- Accounts receivable: 3 years (required)
- Accounts payable: 3 years (required)
- Sage 300/AccPac : 1 year (preferred)
Location:
- Edmonton, AB T5S 1C3 (required)
Work Location: In person
