25 meilleures offres (administrator) (à pourvoir)

Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- De 25 $ à 35 $ de l’heure
- Temps plein
- Anglais
- Microsoft Office
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Accounts Receivable and Customer Service Administrator
Midnight Petroleum —Hay River, NT
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- Temps partiel
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- Diplôme d'études secondaires
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- Assurance Invalidité
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il y a 1 jour
Office Administrator
Gold Key Learning —À domicile
- À partir de 30 $ de l’heure
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il y a 2 jours
Warehouse Administrator
Confidential —London, ON
- De 21 $ à 24 $ de l’heure
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- Assurance Vision
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20 h
Office Administrator
Northern Industrial Construction Ltd. —Yellowknife, NT
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- Microsoft Excel
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Customer Service Administrator
Air North —Whitehorse, YT
- 24 $ de l’heure
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Halton Region —Burlington, ON
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Canadian Armed Forces —La Baie, QC
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Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
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Project Administrator (Fly-In/Fly-Out)
Integral Energy Services Ltd. —Fort McMurray, AB
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- Microsoft Excel
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il y a 1 jour
Operations & Administrative Coordinator
Xpera —Kitchener, ON
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Office Administrator
Dillon Consulting Limited —Ottawa, ON
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Registration Administrator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario —Toronto, ON
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il y a 9 jours
Office Administrator
Upper Canada Forest Products —Mississauga, ON
- De 50 000 $ à 57 000 $ par an
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- Microsoft Excel
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il y a 13 jours
Administrator
Highland Manor Retirement Lodge —Fergus, ON
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Estate Resolution Administrator (Remote)
Farber Debt Solutions —À domicile
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Service Desk Administrator 1
Convergence Networks —Ottawa, ON
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Sterling Brokers —À domicile
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18 h
Site Administrator – CNRL Horizon
Mammoet —Fort McMurray, AB
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Administrative Professional
Grizzlytrek Group —Oakville, ON
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Systems Administrator
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False Alarm Administrator
Regional District of Central Okanagan —Kelowna, BC
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Office Administrator
Green Infrastructure Partners —Timmins, ON
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Administrative Assistant (temp. 12 months)
Agnico-Eagle Mines Limited —Kirkland Lake, ON
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il y a 5 jours
Receptionist & Office Administrator
No. 1 Collision Group —Metro Vancouver Regional District, BC
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrator

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

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Détails du poste

Permanent | Temps plein

Avantages

Jours fériés payés
Vacances payées

Compétences

Logiciel de comptabilité
Classement
Logiciels de gestion de construction
Anglais
Microsoft Office
Expérience administrative
Ressources humaines
QuickBooks
Paie
Construction et rénovation
Gestion de bureau
Microsoft Project
Tenue des livres de compte
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

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Office Administrator

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Service Desk Administrator 1

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Office Administrator

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrator

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