25 meilleures offres (office administrator) (à pourvoir)

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Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- De 25 $ à 35 $ de l’heure
- Temps plein
- Anglais
- Microsoft Office
- Expérience administrative
- Jours fériés payés
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Medical Office Administrator
Leeson Medical Corporation —Fredericton, NB
- De 25 $ à 30 $ de l’heure
- Temps plein
- Médecine
- Microsoft Office
- Amélioration continue
- Congés payés
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Office Administrator
Gold Key Learning —À domicile
- À partir de 30 $ de l’heure
- Télétravail
- Vente
- Saisie de données
- Compétences en communication
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il y a 2 jours
Administrative Assistant
The Bugman Pest Control Services —À domicile
- À partir de 19 $ de l’heure
- Temps partiel
- Télétravail
- Service à la clientèle
- Anglais
- Expérience administrative
- Heures d'arrivée et de départ flexibles
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il y a 2 jours
ADMINISTRATIVE ASSISTANT 2
City of Toronto —Toronto, ON
- De 64 529 $ à 83 652 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 2 jours
Executive Administrative Assistant
Ontario Power Generation —Oshawa, ON
- De 57 000 $ à 85 500 $ par an
- Contrat
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 2 jours
Human Resources Administrator
Canadian Armed Forces —La Baie, QC
- De 4 337 $ à 6 413 $ par mois
- Temps partiel
- Pas d'expérience requise
- Anglais
- Baccalauréat
- Assurance Dentaire
- Congés payés
Human Resources Administrator
Canadian Armed Forces —Ville de Québec, QC
- De 4 337 $ à 6 413 $ par mois
- Temps partiel
- Pas d'expérience requise
- Anglais
- Baccalauréat
- Assurance Dentaire
- Congés payés
Administrative Assistant
Quantum Management Services —Toronto, ON
- De 60 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Sens de l'organisation
- En présentiel
- Congés payés
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4 h
Administrative Assistant, Toronto YYZ
American Airlines —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Programme d'Aide aux Employés
il y a 6 jours
Administrative & HR/Scheduling Support Assistant (Contract)
Goliath Grower Services —À domicile
- 20 $ de l’heure
- Embauche urgente
- Télétravail
- Expérience administrative
- Ressources humaines
- Compétences en communication
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Office Administrator
Dillon Consulting Limited —Ottawa, ON
- De 57 858 $ à 68 000 $ par an
- Temps plein
- Travail hybride
- Microsoft Word
- Microsoft Excel
- Service à la clientèle
- Programme d'Aide aux Employés
- Heures d'arrivée et de départ flexibles
Office Administrator
Upper Canada Forest Products —Mississauga, ON
- De 50 000 $ à 57 000 $ par an
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Maîtrise
- Bourses d'Études
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il y a 12 jours
Administrative Assistant (Term)
MNP —Toronto, ON
- De 45 000 $ à 75 000 $ par an
- Microsoft Word
- Microsoft Excel
- Expérience administrative
Administrative Assistant/Receptionist
KGS Group —Mississauga, ON
- De 55 000 $ à 65 000 $ par an
- Heures supplémentaires
- Microsoft Word
- Microsoft Excel
- Anglais
il y a 5 jours
Administrative Assistant
Stantec —Ottawa, ON
- De 53 700 $ à 75 300 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant III
Metro Vancouver —Burnaby, BC
- De 4 579,10 $ à 5 378,06 $ par mois
- Temps plein
- Anglais
- Expérience administrative
- Diplôme d'études secondaires
il y a 5 jours
Administrative Assistant I
Municipality of Chatham-Kent —Chatham-Kent, ON
- De 40,85 $ à 46,18 $ de l’heure
- Heures supplémentaires
- Travail hybride
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 1 jour
Administrative Assistant
J.L. Richards & Associates Limited —Ottawa, ON
- De 45 000 $ à 60 000 $ par an
- Travail hybride
- Expérience administrative
- Compétences en communication
- Assurance Dentaire
- Heures d'arrivée et de départ flexibles
Administrative Assistant, Learning Support Services
Thames Valley District School Board —London, ON
- De 53 772 $ à 71 111 $ par an
- Microsoft Outlook
- Microsoft Office
- Expérience administrative
il y a 1 jour
Office Administrator
Kevin Cochrane —Barrie, ON
- À partir de 22 $ de l’heure
- Temps partiel
- Télétravail
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
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Front Desk Administrative Assistant
Vancouver Aboriginal Child & Family Services Society —Vancouver, BC
- De 54 684,22 $ à 61 647,97 $ par an
- Temps plein
- Télétravail
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
- Programme d'Aide aux Employés
Administrative Assistant - Toronto
Jefferies & Company, Inc. —Toronto, ON
- De 75 000 $ à 89 000 $ par an
- Temps plein
- Expérience administrative
- Services financiers
- Gestion du temps
Executive Assistant & Canada Office Coordinator
Redwood Software Inc. —Ontario
- De 87 175 $ à 99 875 $ par an
- Télétravail
- Expérience administrative
- Baccalauréat
- Sens de l'organisation
Administrative Assistant, Administrator
Halton Region —Burlington, ON
- De 59 127 $ à 73 910 $ par an
- Temporaire
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 6 jours

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

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Détails du poste

Permanent | Temps plein

Avantages

Jours fériés payés
Vacances payées

Compétences

Logiciel de comptabilité
Classement
Logiciels de gestion de construction
Anglais
Microsoft Office
Expérience administrative
Ressources humaines
QuickBooks
Paie
Construction et rénovation
Gestion de bureau
Microsoft Project
Tenue des livres de compte
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

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