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Project Coordinator/Administrator

TESA Group
Richmond, BC

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Détails du poste

Temps partiel

Compétences

Microsoft Excel
Coordination avec les équipes de chantier
Finance
Construction résidentielle
Classement
Coordination de projets
Gestion des bons de commande
Microsoft Office
Xero
Traitement des paiements de factures
Traitement des réclamations de garantie
Suivi du budget et de l'échéancier de construction
QuickBooks
Contrats
Logiciels de gestion de projet
Expérience en finance et comptabilité
Construction et rénovation
Gestion de budget
Gestion des ordres de changement en construction
Rapprochement bancaire
Compétences en communication
Coordination d'équipe
Gestion du temps

Description complète du poste

TESA Group – Richmond, BC

TESA Group is seeking an experienced Project Coordinator / Project Accountant to support our residential development and construction projects across Metro Vancouver.

This is a hands-on role combining project coordination, construction accounting, cost tracking, administration, and warranty coordination. The ideal candidate has previous experience working on condominium or multifamily residential construction projects and understands the full project cycle from construction through completion and warranty.

ResponsibilitiesProject Coordination

Assist with day-to-day coordination of condominium, townhouse, and residential development projects.
Coordinate with consultants, contractors, trades, suppliers, and internal team members.
Track contracts, purchase orders, change orders, invoices, deficiencies, and project documentation.
Maintain project files, schedules, consultant reports, permits, and key project records.
Follow up with trades and consultants on outstanding items and deadlines.
Assist with project close-out, occupancy, turnover, and deficiency management.

Invoices, Bookkeeping & Project Cost Administration

Enter, code, and manage invoices in Xero or QuickBooks.
Maintain accurate vendor and project expense records.
Reconcile bank accounts, credit cards, and supplier statements.
Track project costs against budgets.
Track contracts, purchase orders, change orders, deposits, holdbacks, and outstanding invoices.
Prepare and organize payments for approval.
Maintain Accounts Payable and follow up on discrepancies.
Assist with construction draw documentation and project cost reporting.
Maintain organized supporting documentation for all project expenses.
Work with management and the external accountant/bookkeeper as required.

Warranty & Homeowner Coordination

Manage homeowner warranty requests and deficiencies following project completion.
Act as a point of contact for homeowners regarding warranty items.
Review, log, and track warranty claims through completion.
Coordinate trades for inspections and repairs.
Follow up with trades and homeowners to ensure deficiencies are resolved.
Maintain complete records of warranty claims, correspondence, photos, and completed repairs.
Coordinate 1-year warranty reviews and assist with 2-5-10 Home Warranty requirements.
Coordinate with strata representatives, consultants, and warranty providers when required.

Requirements

Must Have:

3+ years of experience in construction project coordination, project admin, or a similar role.
Previous experience working on single or multifamily residential construction projects.
Experience with construction accounting, invoices, budgets, change orders, and cost tracking.
Strong understanding of construction terminology and the project lifecycle.
Strong organizational and follow-up skills.
Excellent written and verbal communication skills.
Strong Excel and Microsoft Office skills.
Ability to independently manage multiple priorities and deadlines.

Preferred:

Experience working for a residential developer or general contractor.
Experience with BC's 2-5-10 Home Warranty program.
Experience coordinating homeowner deficiencies and warranty claims.
Familiarity with construction/project management or accounting software.
Basic understanding of development financing, progress draws, holdbacks, and construction contracts.

Ideal Candidate

We are looking for someone who is highly organized, numbers-oriented, proactive, and comfortable following up with people.

This person should be equally comfortable reviewing a project cost report, following up on an unpaid invoice, coordinating a consultant, or arranging for a trade to attend a homeowner warranty issue.

This is an excellent opportunity for someone who wants exposure to both the financial and operational sides of real estate development and construction.

Why Join TESA Group?

At TESA Group, you'll have the opportunity to work across the full lifecycle of residential development—from planning and approvals to construction and homeowner care. As a growing boutique developer, every team member plays an important role, with opportunities to expand responsibilities and grow professionally as the company continues to evolve.

If you're passionate about residential construction, enjoy solving problems, and thrive in an organized, collaborative environment, we'd love to hear from you.

Pay: From $22.00 per hour

Application question(s):

Have you worked for a residential developer, general contractor, or homebuilder? If yes, please list the company(ies).
Which project types have you worked on? (Select all that apply.)

Single-family homes
Townhomes
Low-rise condominiums
Mid/high-rise condominiums
Commercial
Other

Are you comfortable visiting construction sites and interacting with trades?
Do you hold a valid BC Driver's Licence and have reliable transportation?
Do you have project accounting experience?
How many years of experience do you have in project coordination and construction administration?

Experience:

Project Administration: 1 year (required)
Project Coordination: 1 year (required)

Location:

Richmond, BC (preferred)

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : contract administrator (richmond, bc)

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