25 meilleures offres (marketing & communications coordinator, nova scotia) (à pourvoir)

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AI Operations Coordinator

NOVA Injury Law
Bedford, NS

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Détails du poste

Temps plein
Il y a 1 jour

Avantages

Tenue Décontractée
Assurance Dentaire
Stationnement sur place

Compétences

Gestion des opérations
Modèle en cascade
Kanban
Expérience en soutien administratif
Classement
Amélioration des processus
Expérience en opérations administratives et commerciales
Recherche
Sécurité de l'information
Gestion des horaires
Prise de décisions
Préparation de rapports et de présentations
Analyse des besoins
Scrum
SharePoint
Logiciels de gestion de projet
Expérience en soutien exécutif
Intelligence artificielle
Recueil des besoins
Expérience en gestion de projet
Compétences en communication
Marketing
Coordination d'équipe
Amélioration des processus opérationnels

Description complète du poste

Job Overview

NOVA Injury Law is seeking a dynamic, highly organized, and technology-focused AI Operations Coordinator.

This individual will provide executive support to our Founder and Principal Lawyer while coordinating projects for the marketing department. They will also play an important role in helping NOVA identify, introduce, and optimize artificial intelligence solutions across our operations.

The ideal candidate is an exceptional organizer and proactive problem-solver who is genuinely passionate about AI and emerging technology. They should be comfortable managing a busy inbox, coordinating multiple projects, improving internal systems, and helping teams adopt more efficient ways of working.

This is not a software development position. We are looking for someone who understands the practical applications of AI and can connect technology, people, and processes to improve how our organization operates.

ResponsibilitiesExecutive Support

Manage and organize the Founder’s inbox, calendar, correspondence, and priorities
Review incoming communications, flag urgent matters, draft responses, and ensure timely follow-up
Coordinate meetings and prepare agendas, notes, documents, and action items
Conduct research and prepare presentations, reports, summaries, and other materials
Organize information, files, and internal documentation
Anticipate needs and help ensure important priorities continue moving forward
Handle confidential and sensitive information with professionalism and discretion

Marketing Project Coordination

Coordinate the planning, execution, and monitoring of marketing projects, campaigns, events, sponsorships, and special initiatives
Develop project plans and track schedules, responsibilities, approvals, milestones, and deliverables
Collaborate with the marketing team, other departments, vendors, and external partners
Facilitate communication between stakeholders to maintain alignment on project goals, priorities, and timelines
Maintain marketing calendars, project-management systems, and supporting documentation
Identify potential delays or challenges and proactively help resolve them
Ensure projects are organized, completed on time, and aligned with company priorities

AI, Technology and Process Improvement

Help lead the practical adoption and integration of AI tools across the organization
Identify opportunities to use AI and automation to improve productivity, client service, communication, research, and internal operations
Coordinate the planning, testing, implementation, and ongoing improvement of AI-related initiatives
Gather feedback and requirements from team members to determine where AI can provide the greatest value
Research and evaluate emerging AI tools and recommend solutions that align with business needs
Develop more efficient workflows, templates, automations, and standard operating procedures
Document new systems and processes to support consistent use across the organization
Monitor the effectiveness of implemented tools and recommend improvements
Help employees understand and confidently adopt approved AI technology
Coordinate with internal team members and external technology providers when required
Ensure AI tools are used thoughtfully, accurately, and with appropriate consideration for confidentiality and data security
Stay current on developments in AI and workplace technology

Requirements

Previous experience in executive assistance, operations, project coordination, marketing coordination, or a related position
Strong knowledge of and genuine enthusiasm for artificial intelligence and emerging technology
Demonstrated experience using AI tools to improve productivity, communication, workflows, or business processes
Excellent organizational and project-management skills
The ability to manage multiple projects and competing priorities simultaneously
Strong written and verbal communication skills
A proactive, analytical, and solutions-focused approach to problem-solving
Strong attention to detail and consistent follow-through
Experience using project-management and workplace collaboration platforms
The ability to learn new software quickly and help others use it effectively
Confidence coordinating projects involving multiple departments and stakeholders
Sound judgment when working with sensitive or confidential information
The ability to work both independently and collaboratively in a fast-paced environment

Experience That Would Be an Asset

Experience supporting a founder, owner, or senior executive
Experience coordinating projects within a marketing or professional-services environment
Familiarity with project-management approaches such as Agile, Scrum, Kanban, or Waterfall
Experience implementing new software, automation, or AI-powered tools
Experience developing workflows, templates, process documentation, or standard operating procedures
Familiarity with Microsoft 365, SharePoint, project-management platforms, CRM systems, and marketing technology
An understanding of data privacy, information security, and responsible AI use

The Ideal Candidate

You are highly organized, dependable, and naturally curious about how work can be done better. You are comfortable supporting a busy executive while taking ownership of projects and coordinating multiple stakeholders.

You actively use AI and understand its potential to transform more than individual tasks. You can recognize opportunities to improve entire workflows, introduce more effective systems, and help a team adopt new technology successfully.

When you encounter an inefficient or repetitive process, your instinct is to understand the problem and find a smarter solution. You combine technological curiosity with strong judgment, communication, and attention to detail.

This is an opportunity to help shape how NOVA Injury Law uses AI while providing essential support to its leadership and marketing functions.

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress
Dental care
On-site parking

Application question(s):

How do you currently use AI in your work?
How do you manage multiple competing priorities?
Tell us about a process you made more efficient.

Work Location: Hybrid remote in Bedford, NS B4A 1C5

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