Fleet & Asset Coordinator
Role Overview
At E3 Community Services Inc., we believe that safe, well-maintained environments are essential to supporting people to live their best lives.
The Fleet & Asset Coordinator plays an important role in ensuring our facilities, fleet and organizational assets are maintained, compliant, and ready to support service delivery across our communities.
Working collaboratively with the Manager, Maintenance & Procurement and the Maintenance Lead Hand, this position coordinates inspections, preventative maintenance, fleet servicing and asset management activities across multiple E3 locations.
Approximately 50% of the role focuses on facilities inspections and compliance-related activities, while the remaining 50% supports fleet coordination, preventative maintenance scheduling, and asset lifecycle management.
Role Status
This position is open due to a new role vacancy.
What You’ll Be Doing
- Coordinate facility inspections, preventative maintenance schedules, and regulatory compliance activities.
- Coordinate fleet servicing, repairs, recalls, seasonal maintenance, and vehicle utilization tracking.
- Maintain accurate inspection, maintenance, fleet, warranty, and asset records.
- Coordinate vendor visits and contractor access to E3 locations.
- Track inspection findings and outstanding corrective actions.
- Assist with long-term fleet and asset replacement planning.
- Prepare reports that support operational planning, compliance, and audit readiness.
- Collaborate with Health & Safety, Operations, and Maintenance to support continuous improvement initiatives.
- Support departmental projects and other related duties as assigned.
What You'll Bring
- Strong organizational and coordination skills.
- Excellent attention to detail and accuracy.
- Ability to effectively prioritize multiple competing responsibilities.
- Strong interpersonal and customer service skills.
- Effective written and verbal communication.
- Intermediate proficiency with Microsoft 365, including Excel, Outlook, Teams, and SharePoint.
- A proactive approach to problem solving and continuous improvement.
Qualifications
- Post-secondary education in Building Operations, Business Administration, Facilities Management, or a related discipline, or an equivalent combination of education and experience
- Three (3) or more years of experience coordinating facilities, fleet operations, preventative maintenance, asset management, or a related field
- Working knowledge of the Occupational Health and Safety Act (OHSA), Fire Code, and general building maintenance practices
- Experience coordinating inspections and preventative maintenance activities
- Experience working in a multi-site environment is considered an asset
- Experience using computerized maintenance management or asset management systems is considered an asset
- Valid Standard First Aid & CPR/AED certification
- Valid Ontario Class G Driver's Licence with a satisfactory driving record
- Satisfactory Vulnerable Sector Check
Why Join E3 Community Services?
At E3, we are committed to creating inclusive communities where people are empowered to live their best lives. We value collaboration, accountability, innovation, and continuous improvement, and we believe our employees are the foundation of the services we provide.
What We Offer
- Comprehensive health and dental benefits
- Employee Assistance Program (EAP)
- Registered Retirement Savings Plan (RRSP) with employer contributions
- Generous vacation and personal time
- Ongoing learning and professional development opportunities
- A collaborative and supportive workplace culture
Our Commitment
E3 Community Services is committed to person-directed services that promote dignity, choice, inclusion and belonging. Every employee contributes to creating environments where people are respected, empowered, and supported to achieve their individual goals. We are looking for team members who share our commitment to providing respectful, inclusive and person-centred supports.
Working Conditions and Expectations
Work Location: Multiple E3 Community Services locations throughout Simcoe County
Schedule: Full-time
Travel Requirements: Frequent local travel between E3 locations, vendors, and service providers
- Combination of office and field-based work.
- Frequent walking through facilities
- Occasional lifting, bending, climbing stairs, and outdoor work
- Interaction with contractors, vendors, and multiple internal departments
Compensation
The expected annual salary range for this role is $53,248 to $60,611.
Placement within the range will be based on demonstrated skills, relevant experience, qualifications and internal equity considerations.
Use of AI in Hiring
AI-enabled tools may be used to support administrative aspects of the recruitment process, such as interview scheduling and application management. All hiring decisions are made by human reviewers.
Accessibility and Fair Hiring Statement
E3 Community Services Inc. is committed to fair, inclusive and accessible employment practices consistent with the Employment Standards Act, the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Our recruitment and selection practices are guided by our organizational values and our commitment to Diversity, Equity, Inclusion, Accessibility and Belonging (DEIAB).
E3 Community Services Inc. does not use artificial intelligence (AI) or automated decision-making tools in the screening or selection of candidates. Applications are reviewed by members of our People & Culture team and hiring decisions are made by people.
If you require accommodation at any stage of the recruitment and selection process, please contact People & Culture at [email protected]. We will work with you to support an inclusive and accessible experience.
Personal information is collected and used only for recruitment purposes and is retained and safeguarded in accordance with applicable privacy legislation.
Record Retention Notice
In accordance with Ontario legislation, job postings and application materials are retained for a minimum of three years.
Job Types: Full-time, Permanent
Pay: $53,248.00-$61,611.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
Ability to commute/relocate:
- Collingwood, ON: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- G Drivers Licence (preferred)
Location:
- Collingwood, ON (preferred)
Work Location: In person
