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Posting Reason:
Replacement of a temporary position
Job Type:
Employee
Anticipated Duration in Months (for contracts and temporary assignments):
12
Job Family:
Event Management
# of Open Positions:
1
Faculty/Service - Department:
Student Affairs, Recreation and Varsity Sports, Events & Ticketing
Campus:
Main Campus
Union Affiliation:
SSUO
Date Posted (YYYY/MM/DD):
2026/07/23
Applications must be received BEFORE (YYYY/MM/DD):
2026/08/03
Hours per week:
35
Salary Grade:
SSUO Grade 08
Salary Range:
$64,865.00 - $81,935.00
About Student Affairs:
Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.
Position purpose :
Responsible for the planning and organization of events for the sector. Plan and deliver, from conception to post-mortem, events for students, employees and the surrounding community at, or related to, Gee-Gees teams. These events are a major contributor to the student experience on campus, both for the general student population and student-athletes on our various teams. These events also garner a lot of attention at the local, provincial, national and international level, elevating the reputation of the institution and is a significant source of revenue generation for the service.
In this role, your responsibilities will include:
Plan events for respective portfolio (assigned by Supervisor) and special events in collaboration with other sectors within the service, as well as other departments within the university and occasionally external partners. Excellent fan experience and student experience are at the core of all decision-making.
Engage in open dialogue with teams and coaches regarding their needs and wants for events. Develop action plans and coordinate all elements to ensure a successful event.
Manage and establish a budget for their respective events, including providing quotes (e.g., staffing, equipment, fees) and tracking expenses. Continuously reassessing current practices and opportunities to increase revenue generation.
Manage all logistical components of events in portfolio, including contract negotiations, bookings, facility needs, registrations and ticket purchases, set-up and tear down, webcasting, food and beverage, merchandise, etc. Outline every element of each event and assign tasks, timelines, and deadlines for each component of the plan.
Attend events in portfolio as lead decision-maker and main point of contact for guests and other stakeholders (i.e., client relations). Respond to urgent requests and those requiring special attention in a fast-paced, high-visibility environment.
Oversee a large number of staff throughout the event. Participate in hiring and training process for new casual staff and on-going professional development of all casual staff.
Seek out feedback on events from all stakeholders, conduct reviews and bring forth recommendations for future events.
Establish and maintain campus and community relations to facilitate the hosting of events in our facilities, on-campus and within the community.
Actively participate in annual planning sessions for the sector. Bring forth ideas and best-practices in the industry to enhance the quality of our events.
Learn and operate key I.T. systems required in the preparation for, and hosting of, events. These include but are not limited to: webcasting technology, ticketing software, Point of Sale terminals, and more.
Oversee and manage special projects, as assigned by the supervisor.
What you will bring:
Advanced knowledge of sport or event management principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
2 years of experience working in the field of sport and recreation (event hosting is considered an asset).
Bilingualism : French and English (spoken and written), to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Experience problem-solving in high-stress, fast-paced environments.
Experience in the supervision and management of casual employees.
Strong interpersonal skills, diplomacy and tact.
Ability to produce high quality work under pressure while meeting strict deadlines.
Advanced organizational skills: ability to manage multiple tasks simultaneously.
Ability to work as part of a team.
Strong sense of autonomy and self-motivation.
Familiarity working with OUA/RSEQ/U SPORTS event hosting requirements is an asset.
Familiarity with Microsoft suite, as well as other event planning software and event related technology (e.g., ticket scanners, POS machines, etc.).
Ability to work predominantly non-traditional hours during peak periods of the competitive season (August to April).
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
