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Administrative Assistant, International Programs

University of Toronto
Toronto, ON

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Détails du poste

Temps plein
Il y a 4 jours

Compétences

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Études postsecondaires
Classement
Microsoft Office
Expérience administrative
Baccalauréat
Diplôme d'études collégiales (hors Québec)
Compétences en communication
Gestion du temps

Description complète du poste

Date Posted: 07/15/2026
Req ID: 49411
Faculty/Division: New College
Department: New College
Campus: St. George (Downtown Toronto)
Position Number: 00051902
Existing Vacancy: Yes

Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Opened in 1962, New College has a long-standing commitment to social justice, and to supporting its diverse body of 6000+ undergraduate students to excel intellectually and to engage in the wider community. New College supports two interdisciplinary undergraduate programs - Buddhism, Psychology, and Mental Health, and Critical Studies in Equity and Solidarity - and houses three academic units (African Studies Centre, Centre for Caribbean Studies, and Women and Gender Studies Institute). New College prioritizes personal attention to students, innovative interdisciplinary programs, links with professional faculties, career mentorship, and community outreach initiatives. The College has built a rich learning community for students including academic support, amenities for studying and social interaction, and opportunities for co-curricular and community engagement. The College offers a spirited and challenging environment for students to have the opportunity to broaden their experience, create life plans, and meet others from different fields. New College is a friendly, welcoming and informal community that places a high priority on student support services and encourages diversity. For more information on New College, see http://www.newcollege.utoronto.ca.

Your opportunity:
Working under the general direction of the Associate Director, Administration, International Programs, the Administrative Assistant works closely with team members to support programs offered by the International Programs Office; including the International Summer Academic (ISA) and the International Foundation Program (IFP). The incumbent will act as afirst point of contact by providing reception and front-line support to visitors; providing assistance for the application and registration process for the IFP and ISA; composing and editing correspondence; assisting with residence move in/out; event coordination including, organizing catering and room bookings; and supporting the day-to- day administrative needs of the IFP and ISA.

As a member of the New College International Programs Office, the Administrative Assistant, International Programs, will be committed to equity that recognizes, supports, and responds to the diverse histories, lived and marginalized experiences of international students and many communities.

In this position, flexibility is needed for overtime in the evenings and on weekends during peak summer periods.

Your responsibilities will include:
Acting as the first point of contact for students, parents, representatives, and International Programs Office staff
Distributing incoming and outgoing mail and deliveries, including packages and brochures
Maintaining an up-to-date and well-organized electronic and hard copy filing system for the Managing Director
Updating and maintaining records relating to the application and registration process
Disseminating information to applicants for the IFP and university admission process
Coordinating meeting schedules, agendas, materials, action and follow-up items for the Managing Director
Determining logistical details and activities for events and/or programming such as receptions, workshops, student welcome, orientation events, and student life events, etc.
Ordering and maintaining inventory of office supplies, photocopiers, meeting supplies

Essential Qualifications:
College Diploma (2 years) or an acceptable equivalent combination of education and experience.
Minimum two (2) years of relevant administrative assistance experience in a fast-paced and dynamic environment
Minimum two (2) years of experience providing administrative support in a language learning and extra-curricular program or similar environment, preferably in a post-secondary education setting
Demonstrated experience handling high volume of email inquiries requiring ongoing and detailed correspondence with students, representatives, parents, and group leaders
Demonstrated experience providing detailed information on program inquiries and application processes
Experience coordinating meetings and events
Skilled in organizing filing and office records
Ability to order and maintain inventory of office supplies
Demonstrated time management skills, with the ability to effectively prioritize, multi-task and organize work, and meet tight deadlines while able to pay attention to detail
Intermediate skills in Microsoft Office (e.g. Word, Excel, Outlook, PowerPoint)
Intermediate skills with online video/audio conferencing applications (e.g. Zoom, Microsoft Teams)
Excellent oral and written communication skills
Ability to exercise good judgement, tact and confidentiality
Demonstrated strong student and client service orientation and experience fostering equity, diversity and inclusion in a language-learning environment.

Assets (Nonessential):
Fluency in a second language

To be successful in this role you will be:
Approachable
Diligent
Efficient
Organized
Proactive

Closing Date: 07/26/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 07 - $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Secretary, Counseling, Administrative Assistant, Equity, Administrative, Healthcare, Research, Finance

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