Administrative & Marketing Coordinator
Fatima Bregman Real Estate Team – Toronto, Ontario
Job type: Part-time
Hours: Approximately 25 hours per week
Location: Remote within Ontario. Toronto-based candidates who can occasionally attend in-person meetings are preferred, but this is not required for the right candidate.
Compensation: $30–$35 per hour, based on experience and demonstrated social media, writing and digital-marketing skills.
About Us
The Fatima Bregman Real Estate Team is an experienced, full-service Toronto real estate business with a strong presence in Riverdale and the East End.
We are known for thoughtful advice, exceptional client care and a white-glove approach that brings together home preparation, project management, staging, marketing, negotiation and closing coordination.
We are looking for an organized, resourceful and technologically confident Administrative & Marketing Coordinator to support our team and help execute our marketing, social media and client-service activities.
The Role
This is a varied, hands-on position combining administration, listing coordination, social media, blog writing and digital marketing.
The successful candidate will help keep our systems, listings and marketing initiatives organized and moving forward. They will also create and publish content that reflects our established brand, voice and reputation.
This person will report to Jenn and work closely with Fatima, Lisa and the project-management team.
Key Responsibilities
Administration and Team Support
- Provide day-to-day administrative support to the team.
- Maintain calendars, task lists, checklists, client records and internal systems.
- Prepare, organize and file listing, transaction and client documents.
- Coordinate appointments, showings, inspections, open houses and listing-related activities.
- Track important dates, outstanding items and team follow-ups.
- Maintain accurate and current client and contact records.
- Assist with client correspondence, reports, presentations and closing administration.
Listing and Marketing Coordination
- Manage listing marketing checklists and production timelines.
- Coordinate photography, video, floor plans, property websites, signage and other marketing materials.
- Gather and organize the information and assets required for each listing.
- Coordinate listing exposure across Realtor.ca, RE/MAX platforms, the team’s website and dedicated property websites.
- Proofread materials and maintain consistency in presentation, quality and brand voice.
- Organize photographs, videos, templates and other digital marketing assets.
Social Media
- Work with Fatima to create and maintain a monthly social media posting calendar.
- Create, write, schedule and publish approved social media content.
- Produce property posts, reels, stories, testimonials, market updates, community content, team news and award announcements.
- Repurpose listing photography, video, testimonials and blog content for social media.
- Edit short-form videos and format content appropriately for Instagram and Facebook.
- Monitor basic engagement and flag comments or direct messages that require a response.
- Provide regular updates on social media performance.
Blog and Website Content
- Work with Fatima to plan, research and produce two blog posts per month.
- Write about approved topics such as Toronto real estate, East End neighbourhoods, market updates, home preparation and community information.
- Format and upload approved blogs to the team’s website.
- Apply basic SEO practices, including relevant search terms, headings, internal links and page descriptions.
- Repurpose blog content for social media, email campaigns and Google Business updates.
- Carefully verify facts, statistics and real estate information before publication.
Required Qualifications
- A minimum of two years of hands-on experience creating, scheduling and publishing social media content for a business or professional brand.
- Demonstrated experience with Instagram and Facebook, including posts, stories and short-form video.
- Strong long-form writing, editing and proofreading skills.
- Excellent organizational skills and attention to detail.
- Ability to manage competing deadlines and complete responsibilities without repeated follow-up.
- Proficiency with Canva or similar design software and basic short-form video-editing tools.
- Comfortable learning and using new technology, including AI-assisted writing tools, customer relationship management systems, email marketing platforms, website content-management systems, social media scheduling tools and digital analytics platforms.
- Strong written and verbal communication skills.
- Sound judgment and a warm, professional manner.
- Discretion when handling confidential client and transaction information.
Preferred Qualifications
- Experience with website content-management systems and basic SEO.
- Experience in real estate, administration, marketing coordination or a comparable client-service environment.
- Familiarity with Toronto real estate processes, forms and MLS systems.
- Knowledge of Toronto’s East End neighbourhoods.
What Success Looks Like
- Administrative records, documents and important dates are accurate and current.
- Listing and marketing deliverables are completed on schedule.
- Social media content is planned and published consistently.
- Two well-researched and polished blog posts are completed each month.
- Marketing materials reflect the team’s established brand and professional standards.
- Clients receive prompt, organized and thoughtful support.
- Fatima and Jenn spend less time managing routine administrative and marketing-production details.
How to Apply
Please submit:
- Your résumé;
- A brief cover note explaining why this role interests you;
- Examples of social media accounts or content you have managed, including posts, stories or short-form video; and
- One or two examples of professionally written blogs, articles, newsletters or other long-form marketing content.
Applications without relevant social media and writing samples may not be considered.
Selected candidates will be invited to an interview and asked to complete a practical skills exercise based on the Fatima Bregman Real Estate Team’s public website.
Candidate Skills Exercise
Finished Social Media Post
Using the Fatima Bregman Real Estate Team website as your guide, create one finished Instagram post that is consistent with the team’s brand, voice and clientele.
Please provide:
- One completed Canva graphic sized for an Instagram portrait post;
- A finished caption written in the team’s voice;
- A clear but natural call to action;
- Relevant hashtags, where appropriate; and
- A view-only Canva link or an exported PDF or JPG of the completed design.
The post should demonstrate your ability to:
- Follow an established visual identity;
- Create a clean and professional design;
- Write engaging and polished social media copy;
- Use appropriate typography, spacing and visual hierarchy; and
- Adapt website content for social media without simply copying it.
Blog Sample
Prepare a 400- to 600-word blog post on one of the following topics:
- What makes Toronto’s East End an appealing place to live;
- How thoughtful home preparation can influence a sale; or
- What Toronto sellers should consider before listing their home.
The blog should:
- Reflect the tone and clientele of the Fatima Bregman Real Estate Team;
- Include a clear title and appropriate headings;
- Demonstrate strong writing, organization and proofreading;
- Incorporate basic SEO principles naturally; and
- Include a proposed meta description.
Candidates must indicate whether and how they used AI tools to assist with either part of the exercise. We are interested in each candidate’s judgment, editing, originality and ability to produce accurate, polished work.
The exercise should take approximately 60 to 90 minutes. It is for assessment purposes only and will not be published or used commercially.
Pay: $30.00-$35.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Toronto, ON M4M 1H5
