Are you a detail-driven multitasker who thrives on bringing order and clarity to complex projects? As our Project Administrative Assistant (internally known as Project Coordinator), you'll take ownership of key administrative and coordination tasks that keep restoration projects moving forward with precision. You'll support Project Managers and Construction Managers by tracking timelines, managing documentation, and ensuring every file meets company and quality standards. This is the perfect opportunity for someone who loves working in a fast-paced environment, enjoys problem-solving, and takes pride in keeping everything running like clockwork.
A DAY IN THE LIFE OF A PROJECT COORDINATOR
As a Project Coordinator, you'll be the "spider in the web" or connection point that keeps teams, timelines, and details aligned. You'll review project files, verify that milestones and KPIs are being met, and communicate regularly with Project Managers, Construction Managers, subcontractors, and clients. You'll prepare invoices, follow up on receivables, and maintain accurate records to ensure seamless project flow and timely billing. You'll troubleshoot issues before they cause delays, provide clear updates to stakeholders, and help guide Project Coordinator I team members when needed. Your initiative, organization, and strong communication skills will help drive operational excellence and ensure every project meets expectations from start to finish.
Qualifications
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3-5 years of administrative experience in restoration or construction
- Customer Service/Hospitality background is preferred
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High school diploma or equivalent required; post-secondary education in business or construction administration an asset
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Proficiency with Microsoft Office Suite
- Strong communication and organizational skills with exceptional attention to detail
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Proven ability to prioritize tasks, manage competing deadlines, and problem-solve effectively
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Solid understanding of job costing, profitability, and client billing processes
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Ability to build strong relationships with team members, subtrades, and clients
Who We Are
At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.
Let's Rebuild Together
Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.
By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.
First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.
