25 meilleures offres (administrative assistant, kanata, on) (à pourvoir)

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Executive Assistant to the Director General

National Research Council Canada
Ottawa, ON

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Détails du poste

Avantages

Assurance Invalidité
Indemnité de déménagement
Assurance Dentaire
Assurance Vie

Compétences

Microsoft Powerpoint
Bilingue
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Expérience administrative
Diplôme d'études secondaires
Esprit d'analyse
Baccalauréat
SharePoint
Diplôme d'études collégiales (hors Québec)
Affaires

Description complète du poste

Priority will be given to the following designated employment equity groups: Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Aerospace

Classification: AS-2

Tenure: Continuing

Language Requirements: Bilingual Imperative CBC/CBC

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Discover the possible

Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for a qualified Executive Assistant to the Director General to support our Aerospace Research Centre (AERO). The Executive Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

Reporting within the Director General office, the Executive Assistant plays a key role in contributing to the effectiveness of management through their versatility and by providing professional and efficient administrative support. The Executive Assistant establishes front-line contacts with internal and external clients, responds to complex and confidential requests, and ensures that their actions are aligned with the organization’s strategic objectives.

The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

College diploma or University degree in office administration, business administration, communications, public administration, or another field relevant to administrative support.

A combination of high school education and work experience may be considered.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

Significant experience* in providing administrative support to senior management or executives, including managing priorities, coordinating workflow, and supporting the effective operation of a busy executive office;
Significant experience* in drafting and preparing minutes, as well as tracking and following up on action items;
Significant experience* with MS Office suite products such as Word, Excel, PowerPoint, Outlook and Teams and;
Experience using SharePoint would be an asset.

Significant experience is defined as two (2) to six (6) years of experience.

Condition of employment

Secret clearance

A thorough security clearance process will be applied.

For a Secret Clearance, verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.

Language requirements

Bilingual Imperative CBC/CBC

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; arranging meetings; making travel arrangements; and data entry;
Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action;
Ability to perform tasks with accuracy and attention to detail;
Ability to follow directions, provide information, explain processes and respond to queries;
Ability to compose, proofread and edit documents in both official languages;
Ability to manage a number of files in parallel, set priorities, and meet established deadlines;
Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint, and;
General knowledge of the objectives, procedures and structure of the NRC is an asset.

Behavioural competencies

Management services - Communication (Level 2)
Management services - Conceptual and analytical ability (Level 1)
Management services - Initiative (Level 2)
Management services - Results orientation (Level 2)
Management services - Teamwork (Level 1)
Management services - Client focus (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

Compensation

From $68,047 to $80,289 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

In 2025, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
Relocation assistance will be determined in accordance with the NRC's directives.
A pre-qualified list may be established for similar positions for a one year period.
Preference will be given to Canadian citizens and permanent residents of Canada. Please include citizenship information in your application.
The incumbent must adhere to safe workplace practices at all times.
We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (25086) to:

E-mail: [email protected]

Telephone: 4506454208

Closing Date: 30 July 2026 - 23:59 Eastern Time

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