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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : procurement and production scheduling coordinator

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Project Coordinator

Maxxit Systems Inc
Toronto, ON

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Détails du poste

Temps plein

Compétences

Microsoft Word
AutoCAD
Bluebeam
Microsoft Excel
Microsoft Outlook
Ingénierie
Systèmes PGI
Microsoft Office
Fabrication de métaux
Gestion du changement
Smartsheet
Construction et rénovation
Production
Gestion des documents
Gestion de la construction
Compétences en communication
Gestion du temps

Description complète du poste

WHO WE ARE

Maxxit Systems Inc. works closely with architects and contractors to translate design intent into beautiful, durable, easy-to-install architectural components for commercial and retail projects across North America. With manufacturing facilities in Toronto Ontario, Maxxit specializes in design assist, project management, and fabrication of innovative interior and exterior architectural solutions.

ABOUT THIS OPPORTUNITY

Maxxit Systems inc. is hiring a full-time permanent Project Coordinator. The Project Coordinator supports the successful execution of architectural metal fabrication projects from project handoff through production, delivery, and closeout. This role is responsible for coordinating project documentation, schedules, communication, procurement follow-up, and internal workflow activities to help ensure projects are delivered accurately, on time, and in alignment with client requirements.

This role serves as a key administrative and coordination resource between Project Management, Engineering, Production, Procurement, and Site teams, helping maintain project flow, documentation control, and communication across all stages of execution.

COMPENSATION

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced custom manufacturing environment with multiple deadlines, moving priorities, and cross-functional coordination requirements.

The annual compensation range for this position is $55,000 to $72,000 per year commiserate upon experience.

VACANCY STATUS AND LOCATION

This position is a current position at Maxxit System Inc.

This role will require 4 days per week on site at the Toronto office located at 1000 Martin Grove Rd, Toronto, Ontario, M9W 4V8.

KEY ACCOUNTABILITIES

Support Project Managers in the execution of architectural metal fabrication projects from release through closeout
Assist with project setup, document organization, and internal handoff coordination
Maintain project files, logs, and documentation in company systems and shared project folders
Track project milestones, deliverables, and key action items to support on-time execution
Prepare and distribute meeting minutes, action logs, and follow-up items
Assist in maintaining project schedules, status updates, and internal reporting
Monitor outstanding items and follow up with internal teams to maintain project momentum
Manage and maintain project documentation including drawings, submittals, RFIs, change orders transmittals meeting minutes, schedules and site documentation
Ensure project documentation is current, organized, and properly distributed
Support document tracking and revision control to ensure teams are working from current information
Assist with compilation and issuance of project closeout documentation
Coordinate with Engineering / Design to track drawing status, approvals, and submittal progress
Coordinate with Production to support schedule alignment and fabrication readiness
Liaise with Procurement to track material status and support vendor follow-up
Coordinate with Shipping / Logistics to support delivery scheduling and site requirements
Assist in communicating project priorities, updates, and risks across departments
Escalate schedule risks, documentation gaps, or coordination issues to the Project Manager
Support routine communication with clients, general contractors, suppliers, and subcontractors as directed by the Project Manager
Assist with distribution of project updates, documentation, and status information
Coordinate follow-up on outstanding approvals, schedules, and required project information
Maintain professional and responsive communication with external stakeholders
Assist in maintaining project trackers for schedules, submittals, procurement, production status deliveries, deficiencies and closeout items
Support weekly project reporting and status updates
Help identify schedule risks, missing information, and overdue action items
Support standardization of project documentation and coordination processes
Assist with development and maintenance of templates, trackers, and reporting tools
Identify opportunities to improve coordination efficiency, communication flow, and project visibility

REQUIREMENTS

Diploma or degree in Project Management, Construction Management, Engineering Technology, Business Administration, or related field preferred
Equivalent experience in project coordination within manufacturing, construction, or fabrication environments will be considered
2–5 years of project coordination, project administration, or related experience
Experience in architectural metal fabrication, construction, manufacturing, or building products preferred
Experience supporting custom, engineered-to-order, or project-based manufacturing environments is an asset
Strong organizational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Ability to manage multiple priorities in a deadline-driven environment
Strong follow-up and coordination skills
Ability to work effectively across departments and with external stakeholders
Problem-solving mindset with strong sense of urgency
Ability to read and interpret project documentation and technical drawings is an asset
Proficiency in Microsoft Office (Excel, Word, Outlook) and Smartsheet
Experience with ERP systems, project tracking tools, and document control platforms
Experience with Bluebeam, AutoCAD, or similar construction/project software is an asset
Familiarity with project schedules, submittals, and change management workflows preferred

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

RECRUITMENT AND SELECTION PROCESS

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

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