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Safety Admin Coordinator

Winsport
Calgary, AB

Postuler dès maintenant

Détails du poste

Permanent
Il y a 6 jours

Avantages

Programmes de Bien-être

Compétences

Microsoft Word
Utilisation d'un ordinateur
Microsoft Excel
Microsoft Outlook
Classement
Microsoft Office
Bases de données
Expérience administrative
Sens de l'organisation
SharePoint
Compétences en communication

Description complète du poste

What the role is all about:

The Safety Admin Coordinator provides administrative and coordination support for the organization’s health and safety program. This role maintains safety records and systems, supports incident reporting and claims administration, coordinates training and documentation, and assists leaders in meeting Alberta OHS and organizational safety requirements. The position plays a key role in ensuring safety processes are organized, current, and effectively communicated across the organization.

What you will be doing:

Safety Administration and Documentation

Maintain health and safety records, files, forms, and internal tracking systems.

Support the administration and ongoing maintenance of the electronic Health & Safety Management System.
Coordinate document control for policies, procedures, safe work practices, inspections, and forms.
Track completion of inspections, corrective actions, and follow-up items.
Assist with scheduling and preparing materials for safety meetings, committees, and audits.
Coordinate orientation records, toolbox talk documentation, and training attendance logs.

Incident Reporting and Claims Support

Receive, log, and maintain records for incidents, near misses, and workplace injuries.

Support timely completion and submission of internal reports and WCB documentation.
Track claims status, modified work documentation, and follow-up requirements.
Maintain confidential claim files and ensure records are current and complete.
Assist leaders and employees with forms, reporting timelines, and administrative processes related to incidents and claims.

Training and Compliance Coordination

Maintain safety training records and monitor completion of required courses and certifications.

Coordinate logistics and materials for orientations, refresher sessions, and safety communications.
Support audit preparation by organizing records, reports, and compliance documentation.
Track legislative and internal compliance requirements and flag upcoming deadlines.

Reporting and Program Support

Prepare routine safety reports, dashboards, and summaries for leaders and committees.

Compile data related to incidents, inspections, corrective actions, and training completion.
Provide administrative support for safety initiatives, projects, and continuous improvement activities.

Systems, Audits, and Record Management

Maintain electronic and paper filing systems for safety records and compliance documents.

Support internal and external audits by organizing required evidence and documentation.
Assist with updating templates, forms, procedures, and safety communications.
Ensure information in safety systems is accurate, current, and accessible to appropriate users.

Communication and Service Support

Respond to routine safety inquiries and direct team members to the appropriate resources.
Support distribution of safety notices, bulletins, and updates.
Coordinate meetings, calendars, and follow-up communications for safety-related activities.

Additional Support Duties

Provide day-to-day administrative support to the safety function and related operational teams.

Assist with procurement and inventory tracking for safety supplies and materials.
Support special projects and other duties related to health, safety, and compliance administration.

What you bring:

Diploma, certificate, or post-secondary coursework in Occupational Health & Safety, Business Administration, or a related field.

1–3 years of experience in an administrative, coordination, or safety support role.
Familiarity with Alberta OHS requirements, safety documentation, and incident reporting processes.
Experience maintaining records, databases, and confidential files with a high degree of accuracy.
Experience with Microsoft Office and digital recordkeeping systems required; experience with safety management software is an asset.

Skills and Competencies

Strong organizational skills and the ability to manage multiple tasks, deadlines, and competing priorities.

Excellent written and verbal communication skills with strong attention to detail.
Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook and SharePoint.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong recordkeeping, data entry, and document control capabilities.
Customer-service orientation and the ability to work effectively with employees, leaders, and external contacts.

You will be:

Work Environment:

Primarily office-based, working in a professional, fast-paced environment.
Occasional site visits to operational areas to support inspections, meetings, or document verification.
Frequent use of computer systems, phones, and other standard office equipment.
Regular communication with internal and external stakeholders, in person or virtually

Work Hours:

Generally full-time, Monday to Friday, based on business and operational needs.
Occasional flexibility may be required to support meetings, audits, or incident-related administration.

Physical Demands:

Extended periods of sitting, computer work, and document handling.
Occasional walking, standing, and light lifting related to office or site support activities.
Movement between various outdoor venues throughout the year.

WinSport Team Member Performance Expectations and Behaviours

Collaboration
- Takes responsibility for their part of shared work
- Communicates clearly with teammates and partners to support team and guest outcomes
- Steps in to support others when needed
Safety
- Follows safe work practices consistently
- Notices hazards and speaks up early
- Adjusts behaviour when conditions change
Integrity
- Does what they say they will do, follows shared standards, and owns their responsibilities
- Is honest about mistakes and works to fix them
- Asks for help when needed to meet commitments
Sustainability
- Focuses on priority work and avoids unnecessary rework
- Uses time, equipment, and resources responsibly
- Adjusts approach when plans or conditions change
Inspiration
- Brings positive energy, enthusiasm, and joy to every guest interaction
- Helps guests feel welcomed, valued, and appreciated
- Listens to guest feedback and responds with care and action
Belonging
- Treats guests and teammates with respect and care
- Practices active listening in daily interactions
- Includes others and avoids behaviours that exclude or dismiss

What We Can Offer You:

If an unforgettable experience working alongside an amazing team wasn’t enough, as a WinSport Team Member you also receive the added benefits of:

Benefits Package
Free Park pass
Free parking
Food, beverage, retail and program discounts
Access to our world-class gym facility

We provide a culture where we value and take care of our people. We have a robust workplace wellness program that supports the physical, emotional, social and financial wellness of our team members.

Discover, Develop, and Excel with WinSport:

Working with WinSport means you will be part of one of the most unique winter sport institutes in the world. You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world-class facility that showcases exceptional services to support our guests in training and maintaining an active lifestyle. You will thrive and be supported as you discover, develop and excel in your role at WinSport.

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