16 meilleures offres (assistant to ceo) (à pourvoir)

Administrative Assistant
Automated DesignWorks —Vaughan, ON
- De 50 000 $ à 65 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 8 jours
Chief Of Staff
Financial Modeling Prep —Toronto, ON
- Temps plein
- Travail hybride
- Microsoft Office
- Gestion de projet
- Gestion du temps
Postuler rapidement
il y a 14 jours
Executive Assistant
Christie Innomed —Saint-Eustache, QC
- Bilingue
- Anglais
- Microsoft Office
Postuler rapidement
12 h
Executive Personal Assistant
OVERWERK Media Inc. —Montréal, QC
- De 22 $ à 30 $ de l’heure
- Temps partiel
- Google Suite
- Anglais
- Expérience administrative
- Travail à domicile
- Heures d'arrivée et de départ flexibles
Postuler rapidement
il y a 10 jours
Administrative Specialist
The Brenda Strafford Foundation —Calgary, AB
- 8 Heures
- Gestion des stocks
- Microsoft Office
- Expérience administrative
12 h
Executive Administrative Assistant
Port of Sydney Development Corporation —Sydney, NS
- De 45 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 14 jours
Executive Assistant
ST. DEMETRIUS (UKRAINIAN CATHOLIC) DEVELOPMENT CORPORATION —Etobicoke, ON
- À partir de 23 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 5 jours
Executive Assistant
Divine Hardwood Flooring Ltd. —Calgary, AB
- De 45 000 $ à 55 000 $ par an
- Temps plein
- Vente
- Expérience administrative
- Diplôme d'études secondaires
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 5 jours
Executive Assistant
EraTree Group —Vancouver, BC
- De 45 000 $ à 50 000 $ par an
- Temps plein
- Anglais
- Microsoft Office
- Hôtel
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 5 jours
Executive - Executive Assistant
Cosmetica Laboratories Inc. —Toronto, ON
- De 35 000 $ à 45 000 $ par an
- Temps partiel
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Congés payés
Postuler rapidement
HR Manager & Executive Assistant
Out of The Box Packaging —Toronto, ON
- De 60 000 $ à 75 000 $ par an
- Temps plein
- Diplôme d'études secondaires
- Capacités de présentation
- Ressources humaines
- Assurance Dentaire
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Executive Assisitant
Monark —White Rock, BC
- À partir de 80 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
il y a 14 jours
Governance Coordinator / Executive Assistant
South Muskoka Hospital Foundation —Bracebridge, ON
- De 60 000 $ à 74 000 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Logiciels de GRC/CRM
- Indemnité kilométrique
- Assurance Invalidité
Postuler rapidement
Personal Assistant
Glen Group Of Companies —Richmond, BC
- 45 000 $ par an
- Temps plein
- Microsoft Office
- Déplacements à prévoir
- QuickBooks
Postuler rapidement
Executive Assistant
HUB Technology Solutions Ltd —Winnipeg, MB
- De 20 $ à 21 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
il y a 11 jours
ADJOINT ADMINISTRATIF / ADMINISTRATIVE ASSISTANT
CEDEC —Huntingdon, QC
- De 28 080 $ à 36 270 $ par an
- Temps partiel
- Travail hybride
- Microsoft Powerpoint
- Bilingue
- Microsoft Word
Postuler rapidement

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Administrative Assistant
Automated DesignWorks —Vaughan, ON
Professionally answer and manage incoming phone calls and emails. *Consulting & Strategy:* We work closely with clients to assess their current design processes…
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : assistant to ceo

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Administrative Assistant

Automated DesignWorks
Vaughan, ON

Postuler rapidement

Détails du poste

Permanent | Temps plein
Il y a 8 jours

Avantages

Assurance Maladie Complémentaire
Assurance Dentaire
Congés payés
Assurance Vision

Compétences

Microsoft Word
Comptes débiteurs
Microsoft Excel
Microsoft Outlook
Comptes fournisseurs
CAD
Service à la clientèle
Logiciel de comptabilité
Classement
Microsoft Office
Expérience administrative
QuickBooks
Paie
Gestion de bureau
Étiquette au téléphone
Tenue des livres de compte
Compétences en communication
Gestion du temps

Description complète du poste

About the JobYour future role on our team

Automated DesignWorks (ADW) has built a reputation of reliability, dependability, and technical expertise by promoting a company culture where our shared excitement helps us tackle challenging work. Through both collaboration and independence, we allow the autonomy necessary to empower you to succeed.

At ADW, we believe in fostering a nurturing environment filled with mutual respect and dedication to the task at hand. We are a fast-growing company that believes you have what it takes to make a positive impact on your future here as well as our collective future; and we believe in providing plenty of opportunities for advancement to those willing to commit to our mutual growth.

Type of position

As a small and dynamic organization, every team member has a meaningful impact on our success. We are looking for a highly organized, proactive, and resourceful Administrative Assistant who thrives in a fast-paced environment and enjoys taking on a wide variety of responsibilities. This position is central to keeping our business running smoothly and supporting every department across the company.

Reporting directly to the CEO, you will be a trusted partner and a key contributor to our continued growth and operational success.

Position Overview

The Administrative Assistant serves as the administrative and operational hub of the company. This individual will support leadership, engineering, software development, finance, and business operations while managing a broad range of responsibilities that span administration, bookkeeping, vendor management, payroll coordination, accounts payable and receivable, office management, and communications.

The ideal candidate is highly organized, detail-oriented, professional, and an exceptional communicator who can confidently interact with employees, clients, vendors, government agencies, and professional service providers.

Responsibilities

Executive & Administrative Support

Provide direct administrative support to the CEO.
Prepare correspondence, reports, presentations, and company documents.
Maintain digital and physical filing systems.
Draft, review, and distribute company communications.
Assist with special projects and operational initiatives.
Manage calendars, meetings, appointments, and travel arrangements as required.

Finance & Accounting Coordination

Process and track accounts payable and accounts receivable.
Support payroll processing and maintain payroll-related records.
Assist with bookkeeping activities and financial record management.
Reconcile invoices, receipts, and expense reports.
Coordinate closely with the company's external accounting firm.
Prepare and organize documentation required for financial reviews, audits, and tax filings.

Vendor & Business Operations Management

Research, evaluate, and coordinate vendors and service providers.
Obtain quotes and negotiate routine services when appropriate.
Manage vendor relationships and maintain accurate records.
Coordinate service contracts, renewals, and subscriptions.
Communicate with suppliers regarding tax exemptions, documentation, and purchasing requirements.

Grants, Compliance & Documentation

Assist with identifying, applying for, and tracking grants and funding opportunities.
Complete government, corporate, and industry-related forms and applications.
Prepare, file, and maintain corporate records and compliance documentation.
Ensure critical documents are filed accurately and on time.
Support regulatory and reporting requirements as needed.

Office & Team Support

Oversee day-to-day office operations and organization.
Coordinate office supplies, equipment, and facility needs.
Support employee onboarding and administrative HR functions.
Assist in planning company meetings, events, and team activities.
Serve as a reliable resource for employees across all departments.

Communications

Professionally answer and manage incoming phone calls and emails.
Serve as a positive first point of contact for clients, partners, and vendors.
Follow up on inquiries and ensure timely communication.
Maintain a high standard of professionalism in all written and verbal communications.

You Will Thrive at ADW if you…

Have a shared commitment to our mutual success.
Are excited about shaping the future together.
Have a desire to support and uplift your teammates.
Have a growth mindset.
Make thoughtful, high-quality decisions with confidence.

Qualifications

Required

3+ years of experience in an administrative, office management, executive assistant, or similar role.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Outstanding customer service and phone etiquette.
Experience supporting multiple priorities and stakeholders simultaneously.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
High attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information.

Preferred

Experience with payroll administration.
Experience with bookkeeping, accounts payable, and accounts receivable.
Experience working with accounting software such as QuickBooks Online (QBO) or similar platforms.
Familiarity with grants, government programs, tax exemptions, or funding applications.
Experience supporting executives or senior leadership teams.
Experience in a small business, technology, engineering, or professional services environment.

What Makes You Successful in This Role

You take ownership and don't wait to be told what to do.
You enjoy solving problems and figuring things out.
You are comfortable wearing multiple hats and switching between priorities.
You can communicate professionally and confidently with anyone—from vendors and clients to accountants and executives.
You are highly organized and follow through on commitments.
You take pride in helping others succeed and understand how important operational excellence is to a growing company.

Why Join Us?

At our company, every employee has a direct impact on the business. This role is not simply administrative support—it is a critical position that helps keep the organization operating efficiently and enables our engineers, developers, and leadership team to focus on delivering exceptional results.

You will work closely with the CEO, gain exposure to all aspects of the business, and become a trusted member of a collaborative and growing team where your contributions are recognized and valued.

If you're looking for a role where you can make a meaningful impact, take ownership, and become an integral part of a growing technology company, we'd love to hear from you.

About Us

Automated DesignWorks (ADW) is at the forefront of innovation in CAD design automation. Our rapidly growing firm specializes in transforming complex design processes into streamlined, efficient workflows. With a passionate team of experts and a commitment to excellence, we empower businesses to optimize their design operations, reduce turnaround times, and elevate overall productivity.

Our Mission
Our mission is to revolutionize the CAD design landscape by providing cutting-edge automation software solutions that empower clients to achieve their design goals with unparalleled efficiency and precision.

Our Services

CAD Automation Software Solutions: We develop custom automation tools tailored to meet the unique needs of our clients, ensuring seamless integration into existing workflows.
Consulting & Strategy: We work closely with clients to assess their current design processes, identifying areas for improvement and implementing effective automation strategies.
Training & Support: We offer comprehensive training programs and ongoing support to ensure teams are equipped with the knowledge and tools necessary to maximize the benefits of automation.

Job Type: Full-time

Benefits:

Dental care
Vision care
Prescription Drug

Work Location: In person

Pay: $50,000.00-$65,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off
Vision care

Work Location: In person

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