About Pathfinder Bookkeeping
Pathfinder is a modern, cloud-based bookkeeping firm servicing businesses throughout Nova Scotia. We use cloud accounting software, digital workflows, automation, and AI-powered tools to delivery exceptional services to our clients.
We're looking for an organized, proactive, and technology-confident Administrative Coordinator to support our clients, bookkeeping team and daily office operations.
Position Summary
As the first point of contact for our clients, you'll help create a welcoming and professional experience while coordinating the administrative activities that keep our office running efficiently. This role combines reception, client service, office administration, workflow coordination and bookkeeping support.
Key Responsibilities
- Welcome clients and visitors while providing exceptional customer service.
- Answer phones, respond to emails, and coordinate client communications.
- Schedule appointments and manage team calendars.
- Coordinate new client onboarding and prepare engagement documentation.
- Maintain organized digital and physical client files.
- Prepare monthly invoicing, accounts receivable, and payroll administration support.
- Assist bookkeepers with document preparation and administrative task.
- Coordinate workflows, recurring tasks, and deadlines using ClickUp.
- Support continuous improvement of office procedures and documentation.
- Provide general administrative support to leadership and the bookkeeping team.
Required Qualifications
- Minimum one year of administrative, office coordination, customer service, or client support experience.
- Excellent organizational, communication, and customer service skills.
- Strong digital literacy with the ability to confidently use cloud-based business applications. This includes professional email communication, online calendars, shared documents, file management, and collaboration tools. Experience with Google Workspace (Gmail, Calendar, Drive, Docs, and Sheets) is preferred.
- Comfortable working in a digital-first office environment using tools such as Google Workspace, Missive, ClickUp, Canva, and other cloud-based business applications. The ability to learn new software quickly is more important than experience with any specific platform.
- High attention to detail, professionalism, and discretion.
Nice to Have Qualifications
- Experience using collaborative workplace software such as ClickUp, Missive, Google Workspace, Microsoft Teams, Slack, Monday.com, Asana, Trello, Notion, or similar platforms.
- Experience in a bookkeeping, accounting, or other professional services environment.
- Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar productivity tools.
Why Join Pathfinder?
We offer:
- Competitive compensation
- Health, dental, and vision benefits
- Paid time off at Christmas, in addition to paid vacation time and sick time
- Monday to Friday daytime schedule
- Ongoing learning and professional development
- A collaborative, technology-focused workplace
- Opportunities to grow as our firm continues to expand
Technology is at the heart of how we work. You don't need to know every application we use, but you should enjoy learning new tools, adapting to change, and finding better ways to work.
If you're organized, client-focused, and excited about working in a modern bookkeeping firm, we'd love to hear from you!
Pay: $21.00-$24.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
