POSITION DESCRIPTION
Title: Scheduling & Logistics Supervisor
Reports To: Plant Manager
Supervises: Shipping/Receiving, Truck Drivers and other Team Members as assigned
The Scheduling & Logistics Supervisor is responsible for overseeing scheduling of production and daily coordination of shipping & receiving, transportation, invoicing and customs. This role will ensure safety, quality, on time delivery, and cost objectives are met. The role encompasses leadership, coordination, administration, reporting, and continuous improvement. The Scheduling & Logistics Supervisor will support strategic initiatives set by Our Client and implement as required.
1. Leadership & Team Management
- Support and coach employees to ensure proper work instruction (WI) are followed
- Work with Production Supervisor on daily production plan to optimize resource and machine utilization
- Assign competent team members to onboard / orientate new / transferred employees and ensure training work instructions are on track and closed off
- Conduct quarterly performance reviews and set individual goals for development and performance of employees
- Work with Human Resources (HR) and / or Plant Manager (PM) to investigate, initiate, and execute corrective action discipline as required
- Generate and communicate the Past Due report each day for Sales and local Management that shows orders coming due, on schedule and past due
- Primary lead for weekly Sales & Operations Planning (S&OP) meeting
- Participate in all management, sales, production, and quality meetings
- Discuss, inform, and seek approval from PM on circumstances outside of regular business practices
- Coach, motivate, and recognize team members to promote a culture of continuous improvement, change management and best practices
- Coach, train, and develop employees in partnership with HR
- Foster a positive and collaborative team environment by promoting open communication and conflict resolution
- Lead backup for the PM, participating in bi-weekly Leadership Group meetings, report generation, and fielding of internal / external questions or requests
- Backup for the Production Supervisor, verify employee time & attendance, and support acting Production Supervisor and Team Leads with questions
- Backup for the Shipping/Receiving Clerk, invoicing and customs paperwork, freight/transport coordination
2. Production & Operations
· Address material and tool needs within the department
· Post Past Due report on huddle board and discuss any scheduling and on time delivery (OTD) obstacles, with the team at this daily meeting
· Plan, organize, and communicate current and upcoming work orders to achieve quality, on-time delivery and cost objective targets.
· Escalate schedule changes to Production Supervisor / PM as outlined;
- Level 1: Flag orders during daily huddle board meetings when they are perceived to be trending late
- Level 2: Use the Past Due Report to identify and escalate orders confirmed to miss their original due date
- Level 3: Escalate to the Plant Manager via the daily Past Due email when an order is determined to miss the due date a second time
· Enter, review, and approve employee time and attendance data in the Human Resource Management System (HRMS); manage vacation schedule and ensure sufficient coverage is available
· Work with the Maintenance Supervisor to schedule machine repair that will align with capacity planning
· Initiate, plan, implement and sustain corrective/preventive actions and
continuous improvement ideas to achieve objectives
· Review daily dispatch reports with Production Supervisor / Team Leads. Align
production with customer delivery expectations and re-align schedule where
required
· Implement company policies and objectives as required
· Generate daily capacity report showing estimated lead times for quoting
· Ensure customer delivery requests are on schedule; inform Estimating/
Sales / PM of any late shipments by 12 (noon) each day
· Complete renewals and coordinate internal fleet maintenance schedule
· Coordinate with external freight companies to meet delivery deadlines
· Update and ensure the Enterprise Resource Planning (ERP) database has accurate and current customer and employee data
3. Quality & Continuous Improvement
· Lead and manage Internal Non-Conformance (INC) and Voice of Customer (VOC) investigations, including 8D problem-solving, root cause analysis, and resolution activities in collaboration with internal teams; ensure timely closure in the database per procedural guidelines and communicate with customers when directed
· Complete weekly Layered Process Audit (LPA) as per plant schedule
· Work with HR to investigate and review quality non-conformances of team members and deliver corrective action progressive discipline when required
· Provide input to Corporate Quality Manager on process / procedure changes
· Ensure preventative and corrective actions are implemented, communicated, and sustained within departments – advise HR / PM of non-conformances and work to resolve in a timely manner
4. Health, Safety and Compliance
· Ensure full compliance with the Occupational Health & Safety Act (OH&S) and company-specific safety standards
· Deliver safety talks and share safety-related updates in team meetings
· Proactively identify, communicate, and act on workplace hazards
· Lead and document investigations into accident/incident investigation and near misses
· Lead 8D problem solving steps and document all reported accident/incident investigations and near misses
· Contribute to the development of a strong safety culture by leading through example
· Report and issue corrective actions for Health and Safety violations
· College/University or equivalent
· 5+ years of previous experience in logistics management and minimum of 1-year supervision or leadership experience
· Knowledge and understanding of steel manufacturing processes
· Strong knowledge and previous experience with customs regulations and paperwork
· Excellent verbal and written communication skills
· Ability to demonstrate strong leadership skills (safety conscious, continuously strive for growth, ability to motivate, problem solve, reliable, accountable, professional, collaborate and innovate)
· Strategic and tactical with ability to drive measurable results
· Independent and able to work as a team member
· High Energy, Organized, Able to work under pressure and multi-task
· Experience with ISO 14001 Quality System
· Strong MS Office skills
· Working knowledge of Dayforce and Profit Key an asset
· Able to sit and stand for extended periods of time
· Able to wear all required personal protective equipment (PPE)
The above information describes the general nature and level of work required for this position and is not intended to be construed as an exhaustive list of all duties, responsibilities and skill requirements.
Our Client is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please advise Human Resources if you require accommodation.
If Interested, please email updated resume at [email protected]
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Company pension
- Dental care
- Flexible schedule
- On-site parking
- Tuition reimbursement
Work Location: In person
