Human Resources Coordinator
Location: WIN Head Office (785 Pandora Ave)
Type of Position: Part-Time
Wage Range: $23.00-$25.00/ hour (with paid breaks)
Expected Schedule: 16 hours/week, Tues-Fri, subject to change based on business needs
Join a Team That Makes a Difference
Victoria Women In Need Community Cooperative (WIN) is a non-profit community service cooperative that provides programs to support women, trans, non-binary, and Two-Spirit people along their journey between crisis, self-sufficiency, and wellness. We run seven (7) resale shop locations as well as an online shop to be able to support us in funding our programs and operations.
If you are someone who enjoys supporting people, building relationships, solving problems, and helping create a positive workplace culture, this could be the perfect role for you. The successful candidate will become part of a diverse team of dedicated people who work hard, are committed to a shared set of core values, and enjoy making a difference in the community.
About the Role
The Human Resources Coordinator provides day-to-day support for WIN's human resources operations and serves as a key resource for employees and managers across the organization. Working closely with the HR Manager and Executive Director, this role supports recruitment, onboarding, employee records administration, benefits administration, HRIS administration, employee relations, leave management, employee communications, and HR projects.
Key Responsibilities Include (But Are Not Limited To):
- Coordinate recruitment activities, including posting vacancies, scheduling interviews, conducting reference checks, and preparing hiring documentation.
- Coordinate onboarding and orientation activities and support employee lifecycle processes from hire through departure.
- Maintain employee files, records, HRIS systems, and confidential HR documentation.
- Administer employee benefits, leave tracking, training records, and employment-related documentation.
- Respond to routine employee and manager inquiries regarding policies, procedures, benefits, and HR processes.
- Support employee engagement, recognition, training, wellness, and workplace culture initiatives.
- Prepare HR reports, correspondence, forms, and documentation.
- Participate in employee meetings, workplace reviews, investigations, and accommodation processes in a support capacity.
- Support policy implementation, compliance activities, and continuous improvement initiatives.
- Maintain compliance with health and safety standards, including WorkSafeBC requirements and WIN’s internal policies.
- Other duties as required.
Skills, Education, and Experience:
- Diploma or degree in Human Resources, Business Administration, or a related field.
- CPHR (or working towards CPHR) is an asset.
- Minimum of three (3) years of progressive human resources experience supporting multiple HR functions, including recruitment, onboarding, employee relations, workplace investigations, accommodation processes, leave management, policy administration, employee records management, and HR compliance activities.
- Experience working with HRIS, payroll, benefits, and employee records systems.
- Strong organizational, administrative, and time management skills.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Demonstrated ability to build positive working relationships with employees, managers, and external stakeholders.
- Strong attention to detail and ability to manage multiple priorities.
- Knowledge of BC Employment Standards, human resources best practices, and workplace legislation.
- Experience in a non-profit environment is considered an asset.
- Commitment to WIN’s mission, vision, and values.
Other:
- The position is based primarily at the WIN Administration Office (Pandora Avenue) and warehouse, with frequent movement between operational areas.
- Travel between WIN sites may be required.
Why Work at WIN?
At WIN, we believe in supporting both our team and our community. When you join us, you’ll enjoy:
- Employee Assistance Program – Support for your well-being when you need it.
- Extended Health & Dental Benefits – Available to eligible staff after the waiting period.
- Retirement Savings Options – RRSP and TFSA contributions to help plan for your future.
- Employee Discount – Employee discount after eligible waiting period.
- Co-op Membership – Have a voice in shaping the company’s direction.
- Paid Time Off – Because work-life balance matters.
- Purpose-Driven Work – Be part of a team making a real difference in the community.
Join WIN and be part of something bigger!
WIN actively encourages applications from members of groups with historical and/or current barriers to equity, including, but not limited to, persons who identify as women, members of groups that commonly experience discrimination due to race, ancestry, color, religion, and/or spiritual beliefs or place of origin, Indigenous peoples, persons with visible and invisible disabilities, 2SLGBTQIA+ persons, Trans and gender variant persons and others with the skills and abilities and knowledge to engage productively with diverse communities.
Requests for accommodation can be submitted with your application or emailed to [email protected].
Only candidates chosen for interviews will be contacted.
Pay: $23.00-$25.00 per hour
Benefits:
- Casual dress
- Employee assistance program
- Paid time off
Work Location: In person
