Full Charge Bookkeeper/Office Manager
Are you passionate about making a difference? Join the Realistic Success Recovery Society as our Full Charge Bookkeeper, where you will contribute to general office operations. This role is ideal for a detail-oriented accounting professional who thrives in a hands-on environment and enjoys managing full-cycle accounting responsibilities for a non-profit society. Support budgeting and ad hoc financial analysis as needed
You will play a key role in overseeing day-to-day financial operations, supporting month-end processes, and ensuring accurate and timely reporting for a non-profit society with revenues over $1 Million.
We proudly operate five addiction recovery homes for men in Surrey, with our welcoming office located in Newton. You will join a team dedicated to strengthening our community. We value integrity, transparency, honesty and excellence in all that we do.
We're searching for a collaborative team member who recognizes the vital role their bookkeeping and administrative talents play in our mission. You're a resourceful problem-solver with sharp decision-making skills. Multitasking comes naturally to you, and your communication style is clear and engaging. With expertise in QuickBooks (Desktop and Online), Excel, and MS Office, you bring both precision and innovation to every task. Your organizational abilities and time management keep everything running smoothly.
This pivotal role within our non-profit organization calls for dynamic communication, the ability to prioritize effectively, and a keen eye for detail. In return, we provide a supportive, friendly, and professional environment where creativity is valued and encouraged
The successful applicant MUST be comfortable working alone.
Job Summary: The bookkeeper works 30 - 32 hours per week. This role is responsible for maintaining accurate financial records, processing payroll, invoicing several granting organizations, and ensuring strong financial reporting, while providing administrative support that helps keep the office running smoothly. This position is part of the Administration team reporting to the Executive Director and works closely with Operations staff and Peer House Managers.
Bookkeeping Job Duties
Produces monthly A/R statements; completes semi-monthly payroll completely on your own; invoices the BC Government through an online portal; provides monthly claim reports for three grants, prepares monthly financial reports; and other administrative duties. Excellent knowledge of standard accounting methods and procedures is absolutely necessary.
Job Responsibilities and tasks
- Full cycle accounting covering the entire lifecycle of an accounting period (, general ledger, journal entries, reconciliations – including government reporting (WCB, GST, T4’s, ROE’s, Monthly Payroll remittance)
- Submit excel monthly claim reports through two different online portals;
- Perform year end preparation for Accountant – T4’s & T4 Summary’s, Income & Expense, Balance sheets
- Prepare Summary for Community Gaming Grant
- Prepare Budget/Revenue & Expense reports (EXCEL) for monthly Board Meetings
- Prepare Cash flow projections (Running Budget)
- Perform and complete Bank and Visa reconciliation
- Prepare payroll from beginning to end
- All A/R & A/P
- Posting invoices (A/P) and billing for customers (A/R)
- Some Administration duties – typing letters, preparing detailed fax cover sheets
- Preparation of Tax Receipts from Donations – update Excel Tax Receipt Report
- Preparing Files, maintaining the bookkeeping files and client files
- Preparing Social Assistant Monthly billing and online invoicing through online portal
- Maintain Resident List - Excel
- Maintain Excel report for incoming/outgoing clients
- Answering the office phone
- Managing the office
Skills and Knowledge – MUST HAVE:
- Bookkeeping Certification an asset
- Minimum 3 years’ experience
- Solid understanding of accounting principles – full cycle accounting
- Good working knowledge of QuickBooks Desktop and Online, including Payroll
- MS Office programs including Excel, Word and Outlook
- Solid understanding on government reporting – Monthly Payroll Remittance, ROE’s, WCB, GST, T4’s etc.
- Knowledge in preparing Year End books for Accountant (Revenue & Expense; Balance Sheets, General Ledger etc.)
- Experience working in Non-Profit would be an asset
- Previous experience working with Social Assistance an asset
- Well organized, attention to detail and accurate
- Excellent English communication skills both written and verbal
- Able to take direction and instruction well
- Able to work independently and alone in office.
Job Type: Permanent
Hours: 30 hours per week (flexible start/finish times)
Work Location: In Person in Office
Pay: $30.00 – $32.00 per hour
Benefits: Paid Extended Health & Dental Benefits after 90 days and 15 paid holiday days throughout the year
Start Date: ASAP
All compensation will comply with BC Employment Standards Act including statutory entitlements such as vacation pay, statutory holidays and overtime where applicable.
Only those candidates short-listed will be contacted.
Pay: $30.00-$32.00 per hour
Expected hours: 30.0 – 32.0 per week
Benefits:
- Dental care
- Extended health care
- On-site parking
Application question(s):
- MUST HAVE AT LEAST 3 YEARS EXPERIENCE IN QUICKBOOKS - BOOKKEEPING! MUST be an experienced user of QuickBooks. This is NOT a learning or a junior position.
Work Location: In person
