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Divisional Administrator

Irwin's Safety & Industrial Labour Services Ltd.
Alberta

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Détails du poste

Permanent | Temps plein

Avantages

Assurance Maladie Complémentaire
Assurance Dentaire
Assurance Vie

Compétences

Tenue de dossiers
Utilisation d'un ordinateur
Expérience en établissement industriel
Compétences informatiques
Expérience en soutien administratif
Classement
Anglais
Microsoft Office
Expérience administrative
Gestion des horaires
Saisie de données
Sens de l'organisation
Compétences en informatique
Compétences en communication

Description complète du poste

Job description

Irwin’s Safety provides the highest standard of full cycle safety services throughout Canada and is recognized as one of the most innovative Occupational Health & Safety companies in Canada

Irwin’s Safety is currently looking for a full-time Divisional Administrator. The Divisional Administrator role supports divisional Planners and Managers by handling administrative tasks associated with operational projects, to ensure smooth project execution.

The successful candidate can be from Kelowna, Calgary or Prince George.

Irwin's Safety is looking for people who demonstrate our core values.

Adaptive — expect change and find another way when the first one doesn’t work.
Efficient — keep raising the quality and speed of what you deliver.
Integrity — do the right thing even when it’s unpopular; no shortcuts, no excuses; be reliable and available.
Innovative — look past “how it’s always been done” for a better way.
Compassionate — look after the people you work with and serve; keep the workplace respectful.

Role Responsibilities:

Complete regular paperwork audits to verify compliance is being achieved on project preparation & execution documentation.
Review estimating schedules to assist project coordinators in creating project schedules 
Administer and maintain project schedules in collaboration with project coordinators and project leads. 
Verify training and occupational testing records, including customer and internal orientations, to create training matrices for workers placed on project schedules. Where gaps exist, work with HR team to close these gaps. 
Prepare mobilization requirements for workers, including accommodations and assistance in transportation planning. 
Enter employee time daily and generate field tickets (daily or weekly cost-tracking summaries for clients)  
Complete regular paperwork audits to verify compliance is being achieved on project preparation & execution documentation. 
Participate in project closeout activities to effectively document lessons learned; track corrective actions schedules to verify follow-through. 
Maintain physical filing systems for internal and external records 
Maintain virtual filing/recordkeeping across a variety of operational systems 
Attend and take meeting minutes, capture, and communicate action items 
Cover for Divisional Planner when they are on holiday or indisposed. 
Ad hoc tasks as required by the divisional operations team

Qualifications:

Proficiency with Microsoft Office 365 is required
Strong computer literacy is required
Strong organizational skills are required
Strong English communication skills (written and verbal) are required
Efficiency is a must
Ability to problem solve is a must
Able to function in a fast paced environment is required
Experienced working in an industrial setting is a definite asset
Must be able to work from the office.

Job Types: Full-time, Permanent

Pay: $25.00-$28.00 per hour

Benefits:

Dental care
Extended health care
Life insurance

Experience:

Administrative experience: 3 years (preferred)

Work Location: On the road

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