Job Title: Office Manager & Bookkeeper
Company: Bomb Proof Docks Ltd. & Neversink Floatation Canada
Location: Cobble Hill, BC (On-site)
Job Type: Full-Time
About Us
Bomb Proof Docks Ltd. and Neversink Floatation Canada are growing, fast-paced marine construction and flotation companies based in Cobble Hill, BC. As our operations rapidly expand, we need a dedicated professional to anchor our office environment. We are builders and visionaries, not administrators—which is exactly why we need you.
The Role
We are seeking an experienced and highly proactive Office Manager & Bookkeeper to build our administrative systems from the ground up. You will serve as the organizational backbone of our dual operations, ensuring our office runs smoothly, our financials and labor hours are strictly tracked, and the business owner’s day-to-day schedule is fiercely managed.
If you excel at creating order out of chaos, designing highly efficient workflows, and keeping executives on track, this role is for you.
Key Responsibilities
Systems & Office Management
- Design, implement, and maintain comprehensive office systems and administrative protocols from scratch.
- Act as the primary point of contact for daily operational logistics and office management.
- Streamline communication between the field crews, production team, and the main office.
Bookkeeping & Project Tracking
- Track daily labor hours and allocate them to specific projects to ensure accurate job costing.
- Monitor company expenses, manage accounts payable/receivable, and ensure all projects remain on budget.
- Maintain highly accurate financial records utilizing our existing platforms, including QuickBooks Online and Square.
Executive Support
- Fiercely manage the owner’s daily calendar, prioritizing tasks and preventing important details from slipping through the cracks.
- Overhaul, organize, and maintain the owner’s email inbox to ensure timely responses and clear communication.
- Act as a gatekeeper and strategic partner to keep the owner focused on high-level growth and field operations rather than administrative minutiae.
Qualifications & Skills
- Proven track record in office management, bookkeeping, or as an executive assistant.
- Strong financial literacy with direct experience tracking labor hours, expenses, and managing project budgets.
- Proficiency with financial software (QuickBooks Online, Square, etc.) and standard office management tools.
- Exceptional organizational skills with a natural ability to build efficient processes where none currently exist.
- A firm but adaptable communication style—you must be comfortable managing up and holding the leadership team accountable to schedules and processes.
- Previous experience in the construction, trades, or marine industry is a strong asset.
What We Offer
- The opportunity to build your own workspace and systems from the ground up.
- A dynamic, expanding work environment where your contributions have an immediate and visible impact.
- Competitive compensation (Rate to be discussed based on experience).
To Apply:
Please submit your resume along with a brief cover letter explaining a time you built an organizational system or process from scratch for a previous employer.
Pay: $30.00-$35.00 per hour
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Vision care
Ability to commute/relocate:
- Cobble Hill, BC: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Office management: 5 years (required)
- Bookkeeping: 5 years (required)
Language:
Work Location: Hybrid remote in Cobble Hill, BC
