Reports To:
Project Delivery Manager
Location:
Project Sites (Northern Saskatchewan)
Schedule:
2 weeks on 2 weeks off.
Employment Type:
Full-time, permanent
Flatstone Construction
is an English River First Nation–owned general contractor providing end-to-end infrastructure and construction services across Saskatchewan and Alberta. With over three decades of experience serving major mining operators, we combine proven technical capability with a strengthened culture of safety, quality, and reliability. Flatstone is built on long-term partnerships—creating opportunities for Indigenous workers and their communities while delivering consistent, high-performance results in demanding environments.
The Site Administrator is an integral support role within the project delivery team, responsible for maintaining efficient site operations, project documentation, logistics coordination, and administrative support throughout the lifecycle of construction projects. This role enables disciplined project execution by ensuring accurate reporting, organized workflow, informed decision-making, and seamless communication between field operations and office resources.
Document Control & Reporting
Create and manage daily LEM (Labour, Equipment & Materials) collection, accuracy verification, and timely submission.
Maintain project control logs including RFIs, site instructions, change records, and purchase requisition tracking.
Assist in document control including drawing registers, specifications, revision logs, HSE, QA/QC, and controlled distribution.
Assist with preparation of daily progress reports, inspection records, and site documentation packages.
Support project close-out documentation and records submission requirements.
Prepare and distribute meeting agendas, minutes, and action-item tracking.
Site Coordination & Logistics
- Coordinate site onboarding and access requirements for employees, subcontractors, and suppliers.
- Submit personnel information to clients for site access and compliance platforms.
- Support pre-mobilization and project activities, including orientation scheduling, flights and logistics coordination.
- Administer employee site travel plans and logistics once received from project leadership.
- Support with travel logistics to project sites, as required.
- Maintain manpower schedules.
- Manage office inventory levels that ensure uninterrupted support for the delivery team.
Procurement & Cost Support
- Coordinate material requisitions, assist with take-offs, and track onsite delivery and usage.
Assist in issuing purchase orders, contracts, letters of intent, and vendor documentation.
Assist in tracking subcontractor and supplier quotations and with bid comparison tables.
Support progress tracking related to invoicing, cost reporting, and project documentation requirements.
Assist with employee payroll submissions to head office.
Communication & Stakeholder Suppor
- Communicate relevant project information to internal project leadership and client stakeholders.
- Support field leadership with organization, communication, and workflow efficiency.
- Develop and maintain strong working relationships with site crews, suppliers, subcontractors, and client representatives.
- Participate in process improvement initiatives that enhance administrative and operational excellence.
- Perform additional responsibilities as required to support the project delivery team and business operations.
3–5 years of administrative experience in a fast-paced office or project environment.
1–2 years of experience working within the fields of construction and/or mining is an asset.
Experience issuing purchase orders, AP/AR, and receiving reports considered an asset.
Travel coordination experience is an asset.
Experience working in remote settings.
Computer skills including proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Ability to work under tight production schedules and deadlines with effective time management.
Must possess strong problem-solving and communication skills, as well as the ability to handle changing demands.
Willingness to learn and take on new challenges using own initiative.
Proficient in English, both written and spoken.
Strong organizational skills and attention to detail
Effective written and verbal communication.
Accountability and effective time management; able to prioritize multiple tasks under pressure.
Collaborative team player with a proactive, solutions-oriented mindset
Adaptability and composure in a dynamic, fast-paced field environment
Self-starter with a continuous improvement mindset
Flatstone offers a competitive total rewards package designed to support our employees and their families:
Professional development:
support for ongoing learning and training opportunities
- Meaningful work:
contribute to projects that create lasting opportunities for Indigenous workers and communities across Saskatchewan
Stability and growth:
join an established, First Nation-owned organization with three decades of industry presence and an active project pipeline
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Please apply through the Des Nedhe website at:
https://desnedhe.com/careers/
As a diverse and inclusive First Nation employer, we encourage all qualified and interested candidates to apply. Des Nedhe Group relies on Section 48 of the Saskatchewan Human Rights Code to give preference in employment opportunities to qualified candidates.
While we sincerely appreciate all applications, only candidates selected for interview will be contacted.
