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Administrative Assistant, Operations

Northern Lakes College
Fairview, AB

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Détails du poste

Il y a 16 heures

Compétences

Utilisation d'un ordinateur
Permis de conduire de classe 5
Microsoft Outlook
Service à la clientèle
Classement
Microsoft Office
Expérience administrative
Achats
Compétences en informatique
Dactylographie
Correction d'épreuves
Diplôme d'études collégiales (hors Québec)
Affaires
Compétences en communication
Gestion du temps

Description complète du poste

Status:

Ongoing Position

Location:

Fairview

Competition #:

NLC-2302

Open To:

All Applicants

Date Posted:

June 26, 2026

Closing Date:

July 14, 2026 - 11:59pm

Job Start Date:

August 6, 2026

Compensation Rate:

Salary: $46,512 to $55,224 per year

Hours Per Week:

36.25

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following ongoing position available:

Administrative Assistant, Operations
Salary: $46,512 to $55,224 per year
Location: Fairview
August 6, 2026 to Ongoing

Qualifications:

Office or Business Administration Certificate
Minimum two (2) years progressively responsible office administration experience
Strong computer skills and experience should include Microsoft Office Suite
Experience working in a fast-paced environment
Strong customer service skills
Valid Class 5 Driver’s License
Knowledge of Insurance Industry, preferably as insurance associate
A clean vulnerable sector criminal record check prior to commencement
A combination of education, training and experience may be considered

Assets:

Experience working in a cross-cultural environment

Nature and Scope of Work:

Reporting to the Manager, Facilities, Maintenance & Operations, this position is responsible for coordinating daily office operations, supporting financial and procurement processes, maintaining records, and assisting with contracts, leasing, and insurance administration. The Administrative Assistant acts as a key point of contact for staff, students, vendors, and the public, requiring strong organizational, communication, and customer service skills. The position operates in a fast-paced environment and requires the ability to manage multiple priorities while maintaining accuracy, confidentiality, and compliance with college policies and procedures.

Duties and Responsibilities:

Reception and Front‑Line Support

Direct calls to the appropriate staff (must familiarize and understand duties of others in the College)
Answer basic inquiries from staff, students, sponsors and the public through in person interactions, on the phone or by e-mail
Sort and properly distribute the incoming and outgoing mail

Administrative and Office Operations

Acquisition of supplies for program areas including preparing the purchase orders and ordering of supplies
Keeping an inventory of basic office supplies
Properly code invoices for signature
Filing information in a manner consistent with the College Records Management procedures
Ensure confidentiality of all documents.
Operate and maintain the office equipment including but not limited to fax, photocopier, scanner, telephone via Teams, and printer
Produce word processing, spreadsheet and database documents for the Director and program areas
Represent the Facilities area at meetings such as the Workflow meetings and committee meetings
Record and distribute minutes from meetings (meeting for staff and those required by the Senior Director)
Maintain service records for the vehicles in the department

Financial, Contract, and Leasing Administration

Liaison with Finance department to reconcile invoicing issues
Contracts: negotiating, execution, renewals, and progress inspections/verifications
Leasing: filing, renewals, negotiations, and execution
Insurance; completing application, updating as required, certificate of Insurance, financial coding and verify coverage prior to invoice payment, ensuring all documents are distributed such as liability cards

Facilities and Housing Support

Provide direction/support to Housing Administrators
Other duties as required from time to time. This would include, but not be limited to, covering off on the Facilities Helpdesk, Resident check in‑out, report preparation, room/space booking

Skills/Knowledge:

Time management skills
Good computer knowledge, especially Microsoft Office Suite including Outlook
Keyboarding skills of 40+ wpm
Excellent communication skills, both verbal and written
Good proofreading skills
Knowledge of purchasing procedures
Knowledge of college, polies, procedures, and regulations

Successful candidate must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Please submit a resume quoting the reference number NLC-2302 to: Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3 or alternatively Fax: 780-849-5881

Closing Date: July 14, 2026

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

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