Reporting to the Director of Administration and Human Resources, the Accounting and Administrative Services Coordinator actively contributes to daily accounting, billing, and administrative operations. This person acts as a resource for the Director and the team while independently performing various accounting and administrative tasks.
They ensure the accuracy of financial data, adherence to billing deadlines, project budget tracking, and the smooth execution of administrative activities. Through versatility and rigor, they play a key role in maintaining the continuity and efficiency of the department’s operations.
- Ensure follow-up and coordination of activities within the accounting and administrative services team in support of management;
- Collaborate on task allocation and deadline tracking to help ensure timelines are met;
- Support and guide the team regarding internal procedures and best practices.
- Support and assist the accounting team in its daily activities and in applying best practices;
- Provide mentorship to guide the team on key knowledge areas and processes;
- Participate in financial planning and budget monitoring in collaboration with the team;
- Ensure the quality and consistency of accounting operations;
- Perform necessary accounting tasks in the event of team absences or for occasional needs.
- Oversee the full project billing cycle, from project setup to issuing final invoices;
- Work closely with project managers to ensure rigorous tracking of work progress and progressive billing;
- Follow up on accounts receivable, including outstanding invoices, payments, and reminders;
- Analyze and reconcile work in progress to ensure accurate revenue recognition;
- Produce various financial reports related to projects and support management in performance monitoring;
- Perform any other related tasks contributing to effective administrative and financial project management.
- Handle the full payroll process, including collecting and verifying timesheets, calculating wages, overtime, premiums, and deductions, in compliance with tax laws, labor standards, and internal policies;
- Provide employee support regarding payroll or benefits questions and make required corrections or adjustments;
- Manage the employee lifecycle, including preparing hiring documents, administrative onboarding, updating HR records, and processing departures;
- Administer employee benefits (group insurance, group RRSP), track absences, vacations, and time banks;
- Work closely with the HR team on projects (recruitment, training, process optimization) and with the accounting team to ensure consistency between payroll and accounting.
- Participate in the continuous improvement of accounting and administrative processes;
- Prepare documents and communications for management as needed;
- Perform other related duties.
- Degree in accounting, administration, or a related field;
- Experience in team coordination, supervision, or coaching;
- Proficiency with SAGE and Employeur D (an asset);
- Strong attention to detail, organizational skills, and ability to manage priorities and deadlines effectively;
- Excellent communication and collaboration skills, with strong team spirit;
- Ability to share knowledge and support the development of team members.
Why choose EMS Ingénierie?
Because here, we don't just talk about work—we talk about quality of life, development, flexibility, and a real team. Here's what we offer:
- A 37.5-hour work week in hybrid mode: office or remote work, you choose!
- True flexible hours for genuine work-life balance.
- Friday afternoons off all year long—yes, even in winter!
- Comprehensive group insurance, including dental care.
- Employer contribution to a FHSA or group RRSP.
- Contribution to an RESP to help you plan your family's future.
- Holiday closure: the office closes, everyone benefits!
- Continuing education budget + proactive mentorship to help you advance.
- Social activities throughout the year to connect, relax, and laugh with your colleagues!
At EMS, you won't just find a job—you'll find an environment where you can truly thrive.
Ready to join a team that moves forward together? We're waiting for you!
