Join us at Ottawa Community Housing, where we are more than a home to about 33,000 tenants across approximately 15,500 homes. As Ottawa's largest social and affordable housing provider, ranking second-largest in Ontario and fourth-largest in Canada, we're committed to enhancing tenant well-being through partnerships with local service providers and support agencies.
At OCH, diversity and equal opportunities are at the core of our workplace culture. We strive to mirror the vibrant communities of our city and have been honoured as the National Capital Region's Top Employer every year since 2018.
WE ARE PROUD BECAUSE EVERY DAY WE MAKE A DIFFERENCE!
Together, we're transforming tenants' lives by “providing more than a home, because we care”.
What we offer
Joining OCH means making a meaningful difference every day. We provide opportunities to positively impact your community in multiple ways. Recognizing that our employees are the cornerstone of our organization, we offer a comprehensive and competitive compensation and benefits package, flexible work options, professional development opportunities, health and wellness programs, and more.
What we seek:
OCH is seeking a passionate Payroll Coordinator to assist with the administration of OCH’s payroll and OMERS pension. Under the guidance of the Manager, Payroll Services, the Payroll Coordinator supports Human Resources by providing assistance with the payment of group benefits invoices, as well as supporting labour relations activities through the provision of information and fulfillment of other administrative processes.
Payroll Coordinator with OCH:
Providing a holistic compensation package to our employees is a top priority for our organization. As a Payroll Coordinator, you will play a key role in ensuring high quality payroll services. With your experience, knowledge, and skills, we will be able to continue our operations at OCH smoothly.
As a Payroll Coordinator, some of the things you will do include:
Processes and reconciles the bi-weekly payroll for all staff, including required payroll adjustments and calculations
Ensures accurate inputting, updating, and validating of employee data within HRIS
Collects, calculates and enters salary data to maintain and update payroll information and implements changes to payroll and benefits
Prepares supplementary payroll payments (incl. banked OT, VAC, retros)
Administers payroll deductions, including union dues, charitable donations and garnishments
Ensures accurate payroll and benefits remittances, including statutory deductions and payments to benefit and insurance providers
Prepares Records of employment and provides letters of employment status for employees
Prepares, reconciles and balances annual T-4s, T-4As, T2200s and T-4 summary information slips for income tax filing for all OCH employees
Maintains and processes OMERS-related payroll information, including pension deductions, enrolments, updates, reporting, and remittances, ensuring accuracy and compliance with OMERS requirements.
Maintains current knowledge of legislation, industry practices and corporate financial processes impacting payroll and benefits
Identifies and implements approved improvements and efficiencies in operations, processes, and practices
Provides support for activities related to the development, testing and optimization of HRIS functionality
Receives and responds to inquiries and requests from employees, the courts and other outside agencies on sensitive and confidential issues such as garnishes, maintenance enforcement orders, etc.
Assess to ensure when it is appropriate to release confidential information or to whom to refer questions related to employees’ status of employment, or earnings reports to internal/external stakeholders.
Administers payroll processes and reporting required to support annual corporate audit, year-end processes and collective bargaining
Implements and participates in payroll changes to employees’ entitlements, resulting from disciplinary actions, collective agreement settlements, grievances, pay increases, and reclassifications
Provides financial analysis and develops costing for proposals during collective bargaining
Supports labour relations, collective bargaining and other labour-management activities
Always maintains confidentiality in information held, developed and collected for the purposes of fulfilling OCH’s labour relations objectives
As a Payroll Coordinator, you can look forward to:
Meaningful work that improves tenant lives through safe, stable housing
The opportunity to help build stronger, more inclusive communities across Ottawa
A role with a purpose-driven, award-winning housing organization
An inclusive culture where you can be your authentic self and feel you belong
Career growth through training, mentorship, and development
Opportunities to engage in DEI initiatives, peer programs, and volunteering
Competitive compensation with a Total Rewards package and pension to support your health, wellbeing, and family
Pride in contributing to work that makes a lasting difference in your city
What you bring:
Education & Experience:
A typical candidate will have the following qualifications and experience. Exceptional candidates with different qualifications will be considered at the discretion of the employer if demonstrated experience, knowledge, and ability warrant.
Post-Secondary degree or diploma in accounting, human resources, commerce, payroll, or related discipline
Three (3) years of related experience including administering payroll in a unionized environment and supporting pension administration; experience with OMERS pension administration is preferred
Possess or working towards a payroll and / or human resources designation (e.g., PCP, CHRP, CHRL) is preferred
Knowledge of payroll and pension administration, practices and processes
Knowledge of Labour Relations practices
Knowledge of required statutory deductions including income tax, EI, CPP
Knowledge of applicable statutory requirements, collective agreements and employment contracts as they relate to payroll and benefit administration
Working knowledge of WSIB rules and requirements as it relates to payroll
Knowledge of Word, Excel, Outlook, database applications and other standard corporate software
Understanding of the values, vision and mission of Ottawa Community Housing and a commitment to support those objectives
Knowledge of applicable health and safety legislation, including the rights and responsibilities of workers and supervisors
Must be familiar with all applicable statutory requirements, policies, procedures and guidelines relevant to area of work
Skills and abilities:
Analytical skills and ability to problem-solve
Ability to identify and correct errors in transaction processing
Ability to handle confidential information
Ability to prepare finance related reports for management
Effective oral and written communication skills
Advanced spreadsheets and database skills
Demonstrated understanding and ability to interpret collective agreements and contracts as they relate to payroll and benefits
Ability to exercise discretion, initiative, tact and a high degree of confidentiality at all times
Organizational skills and ability to prioritize work
Proficient in the use of information technology such as mobile devices and computer systems in the performance of work
Proficiency in English, oral, reading and writing is required
Proficiency in French, oral, reading and writing is an asset
Other requirements:
Satisfactory Criminal Records Check
Ability to work outside and in excess of regular business hours as required
Work conditions:
This is a full-time temporary (35 hours per week) hybrid position with on-site attendance as required.
Other details about the role:
Affiliation: Exempt
Salary: $69,168.56 - $86,521.38
OCH is committed to providing accommodations for people with disabilities. If you require an accommodation, please notify Human Resources and we will work with you to jointly address your needs.
BUILD YOUR FUTURE. INSPIRE CHANGE. MAKE AN IMPACT.
Apply now!
