17 meilleures offres (executive administrator, oakville, on) (à pourvoir)

Executive Assistant and Office Administration
Beedie —Etobicoke, ON
- De 75 000 $ à 100 000 $ par an
- Temps plein
- Microsoft Outlook
- Gestion des stocks
- Compétences informatiques
il y a 3 jours
Executive Real Estate Assistant
Confidential —Burlington, ON
- À partir de 65 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Google Suite
- Expérience administrative
Postuler rapidement
Receptionist (Office Admin)
TP Canada —Toronto, ON
- 50 000 $ par an
- Temps plein
- Hospitalité
- Google Suite
- Microsoft Office
- Assurance Dentaire
Office Administrator and Executive Assistant
Nurse Next Door —Mississauga, ON
- De 58 000 $ à 65 000 $ par an
- Fins de semaine au besoin
- Hospitalité
- Google Suite
- Expérience administrative
Postuler rapidement
il y a 9 jours
Office Administrator/Executive Operations & Receptionist
Harlo Entertainment —Toronto, ON
- De 60 000 $ à 70 000 $ par an
- Temps plein
- Hospitalité
- Microsoft Outlook
- Hôtel
Postuler rapidement
il y a 10 jours
Office Administrator
4Sight Search Solutions Inc. —Burlington, ON
- De 50 000 $ à 65 000 $ par an
- Temps plein
- Contrôle de l'inventaire
- Service à la clientèle
- QuickBooks
Postuler rapidement
il y a 3 jours
Startup Exec Admin/Operations
Oncoustics —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Gestion de projet
Office & Operations Coordinator
Roam —Toronto, ON
- De 45 000 $ à 50 000 $ par an
- Google Suite
- Expérience administrative
- Sens de l'organisation
Postuler rapidement
Office Administrator
GFL Environmental —Vaughan, ON
- Google Suite
- Expérience administrative
- Réception
- Régimes de participation aux bénéfices
- Programmes de Bien-être
Executive Assistant
LYCEE FRANCAIS TORONTO —Toronto, ON
- De 55 000 $ à 65 000 $ par an
- Embauche urgente
- Google Suite
- Anglais
- Hôtel
Postuler rapidement
il y a 14 jours
Senior Project Administrator
WSP —Toronto, ON
- De 54 800 $ à 79 600 $ par an
- Microsoft Outlook
- Expérience administrative
- Réception
il y a 3 jours
Office Administrator (15 Month Contract)
Centre Court —Toronto, ON
- Temps plein
- Microsoft Office
- Expérience administrative
- Comptabilité
Executive Assistant to AVP, Institutional Strategy & Director of Operations, President's Office
University of Toronto —Toronto, ON
- De 76 641 $ à 127 734 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Compétences rédactionnelles
il y a 1 jour
Office Administrator
Junior Farmers Association of Ontario —Guelph, ON
- 17,95 $ de l’heure
- Fins de semaine au besoin
- Travail hybride
- Anglais
- Recherche
- Bases de données
- Travail à domicile
- Heures d'arrivée et de départ flexibles
Postuler rapidement
Executive Office Administrator
ZP Coaching —North York, ON
- À partir de 22 $ de l’heure
- Temps partiel
- Marketing
- Heures d'arrivée et de départ flexibles
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Executive Administrative Assistant
Marina View Apartments —Etobicoke, ON
- 20 $ de l’heure
- Temps plein
- Microsoft Word
- Google Suite
- Microsoft Outlook
Postuler rapidement
Office Administrator
Frisco Pools Inc. —Bolton, ON
- De 18 $ à 22 $ de l’heure
- Temporaire
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 5 jours

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Executive Assistant and Office Administration
Beedie —Etobicoke, ON
Support the planning and coordination of employee engagement activities, including social events and volunteer initiatives.
De 75 000 $ à 100 000 $ par an
il y a 3 jours
Executive Real Estate Assistant
Confidential —Burlington, ON
Valid driver’s license and access to a vehicle. In this role, you will work alongside a team of experienced real estate professionals and administrators to…
À partir de 65 000 $ par an
Postuler rapidement

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Executive Assistant and Office Administration

Beedie
Etobicoke, ON

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Détails du poste

Temps plein
Il y a 3 jours

Avantages

Cotisation égale au RÉER

Compétences

Microsoft Outlook
Gestion des fournisseurs
Gestion des stocks
Compétences informatiques
Expérience en soutien administratif
Classement
Amélioration des processus
Recherche
Expérience administrative
Service à la clientèle
Sens de l'organisation
SharePoint
Nettoyage
Gestion de bureau
Planification des rendez-vous
Formation et développement
Compétences en communication
Entretien des installations
Gestion du temps

Description complète du poste

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Since 1954, Beedie has combined innovation and craftsmanship to bring new possibilities to life. Today, we are one of Canada’s largest industrial and residential developers, having completed more than 35 million square feet of new development across BC, Alberta, southern Ontario, and Las Vegas, Nevada. With multiple industrial projects currently under construction and 9 projects totaling over 1.5M SF currently in development across the GTA, Beedie is looking for talented individuals to join our growing Ontario team as we continue to be built for good.

As an Executive Assistant and Office Administrator, you’ll play a vital role in supporting our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks efficiently in a fast-paced setting. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the office and its staff.

Primary responsibilities include calendar management, ownership of facilities maintenance, process improvement, cultivating vendor/colleague relationships, and providing exceptional client service to ensure the office is well managed on all fronts. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistant

Manage the day-to-day schedule of the Executive Vice President, Eastern Canada and provide full support to planning and managing relationships
Track all critical dates for business and personal events
File management and organization in Teams, SharePoint, and Outlook
Plan and manage weekly team meetings including advance preparation of agendas
Prepare Executive Vice President for internal meetings, customer meetings, events and vendor/partner meetings
Prepare, review, and submit executive expense reports, ensuring accuracy, policy compliance, and timely submission
Facilitate ad-hoc projects as needed

Office Administration

Collaborating with head office to maintain processes in optimizing office operations – including standardizing office protocols (where feasible)
Coordinate incoming and outgoing parcel deliveries
Coordinate office activities and events
Assist with researching and maintaining vendor relationships to support office efficiencies and initiatives
Inventory management and assist with ordering of office supplies and kitchen needs
Servicing of coffee/ice machines, office equipment, etc., liaising with appropriate vendors or individuals where support is needed
Management of employee parking program
Oversee the maintenance of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
Set up or clean-up of workstations/offices for new or departing employees · Provide office tours to new hires
Manage vendor relationships with property management cleaners, plant maintenance, iron mountain as to added tasks, concerns etc.
Assist with assessing and implementing in-office services that yield the following outcomes: convenience, wellness support, alignment with culture
Support the planning and coordination of employee engagement activities, including social events and volunteer initiatives
Support with coordinating employee training and development initiatives
Errands as required
Facilitate ad-hoc projects as assigned

Travel Administration

Assist with tracking of travel bookings for Toronto team members
Track and update travel logistics as needed on Outlook

Desired Skills and Experience

3+ years’ experience in an office management or administrative role
Strong interpersonal skills and the ability to contribute effectively within a team environment
Ability to work efficiently and without constant supervision
Ability to multi-task and meet multiple objectives in short time periods
Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
Exceptional time management and organizational skills
Attention to detail
Excellent communication skills (oral and written)
Ability to identify, assess and solve problems/issues independently and proactively
Strong sense of integrity, professionalism and loyalty
Sense of humor
Proactive, positive, and outgoing
Flexible and comfortable with ambiguity
Confidentiality and discretion on sensitive information
Experience working in a very fast-paced environment

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : executive administrator (oakville, on)

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