**Note on Why This Role Is Open
After a rewarding two-year run, our current EA is heading off to pursue full-time higher education - an exciting next chapter that unfortunately doesn’t allow for a remote continuation of the role. You'll get the opportunity to occupy the trusted right-hand spot to a CEO who refers to all employees as his trusted work partners. Plus, you’ll have a head start: your predecessor will personally onboard you, sharing firsthand knowledge, context, systems, and lessons learned from nearly two years in the role.
The Opportunity
CanBiocin has had an extraordinary year following a significant strategic investment in 2025 from a major French multinational, with US$ 3.5 billion in annual revenue, accelerating our next stage of global growth. At our labs and production facilities in Edmonton, our busy, lean, and ambitious team works at the intersection of science, business, and health innovation to develop species‑specific probiotic solutions that improve animal, human and environmental health and wellbeing.
Here, there are no narrow lanes - everyone has an opportunity to make an impact. At this stage of our growth, we are looking to welcome an executive assistant (and a reliable right-hand) to our CEO. Elements of this role are familiar: calendar and complex travel management, handling confidential communications, and coordination with stakeholders on all fronts. Yet, there is an unusually broad opportunity to learn as you’ll be sitting at the intersection of leadership, business strategy, and operational execution - with exposure to virtually every part of the business. You’ll get to work directly with the CEO of a growing biotechnology company and advise on key decisions that will steer the business.
If the opportunity to help a fast-growing biotech scale responsibly while advancing our mission to deliver life-changing probiotics supporting animal, human and environmental health and wellness around the world resonates with you, we’d love to hear from you!
Your Role in Our Success
- Take on the role of a trusted partner to the CEO, providing proactive support across day-to-day priorities and longer-term initiatives.
- Manage the CEO’s calendar, priorities and external engagements by handling scheduling, protecting focus time, and filtering requests.
- Coordinate domestic and international travel logistics and itineraries, including visas and expense reconciliation.
- Conduct research and synthesize information to support the CEO’s decision-making.
- Lead official communications with the board and external advisors and manage sensitive correspondence.
- Support government grants and funding efforts by helping assess opportunity fit, coordinating and drafting applications, assembling supporting documentation and managing reporting/collection processes.
- Manage recruitment for key roles: help shape job descriptions, coordinate interviews, manage references and close offers; support smooth onboarding.
- Help build and preserve company culture: organize initiatives that reinforce engagement and retention, and contribute to a positive, high-accountability workplace.
- Oversee risk and compliance tasks in applicable domains: maintain registers, coordinate audits or regulatory submissions as needed, and help implement corrective actions.
- Support strategic planning and organizational initiatives led by the CEO and the leadership team.
- Support the implementation, optimization, and ongoing administration of business systems where needed.
- Take on special projects as priorities evolve.
What success looks like (KPIs)
- 90%+ of routine/recurring meetings scheduled autonomously.
- Manage 12+ domestic/international trips per year; error‑free itineraries delivered ≥7 days before departure (using Wanderlog for complex trips).
- Manage all trip/business expenses via Dext with accurate categorization and timely submission.
- Positive feedback from leadership and cross‑functional teams on responsiveness and reliability.
- Confidentiality and professional handling of sensitive matters.
What Makes You a Great Fit
- 3–5 years supporting C‑level or senior leaders, preferably in small or mid‑sized organizations.
- Ability to commute to the Edmonton office location; occasional travel possible.
- Confidentiality & Discretion: You show a deep understanding of the sensitive nature of information and handle it with the utmost confidentiality and discretion, safeguarding the company’s interests.
- Proactive Problem-Solving & Initiative: You take the initiative to understand the office’s rhythm and decision-making processes, independently and reliably addressing issues as they arise.
- Communication & Collaboration: You demonstrate good interpersonal skills, communicating effectively with team members and external partners, while being adaptable.
- Bachelor's degree in business administration, communications, or a related field is preferred.
- Nice to have: Proficiency with Google Workspace and Microsoft 365; comfortable learning new tools (ADP Workforce Now, Dext, Wanderlog). Training will be provided.
Why Join CanBiocin?
- Work at the intersection of science and real‑world impact - improving animal and ecosystem health.
- Small, collaborative team with direct access to leadership and the opportunity to shape commercial and operational strategy.
- Competitive compensation and benefits, travel reimbursement, and opportunities for professional development.
- Cross‑functional exposure across R&D, manufacturing and commercial teams.
Strength in Diversity
We value diversity and believe that a variety of perspectives strengthens our team. Even if you don’t meet every qualification listed, we encourage you to apply - your unique skills and experiences could make you the perfect fit for this role!
The Team Behind the Mission
At CanBiocin Inc., we specialize in the development and manufacturing of species-specific probiotics aimed at promoting microbiome wellness for companion animals and livestock. Since our founding in 1998, our mission has been to enhance animal health through innovative solutions. Headquartered in Edmonton, Alberta, with operations across North America and internationally, CanBiocin is committed to driving growth and innovation in the animal health sector. Our mission is rooted in innovation, excellence, and a strong alignment with our core values:
- Don’t Assume
- Do Your Best
- Be Impeccable with Your Word
- Don’t Take It Personally
- Be a Professional
- Have Fun!
Job Types: Full-time, Permanent, Casual
Pay: $56,000.00-$60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off
Flexible language requirement:
Ability to commute/relocate:
- Edmonton, AB T6H 2V8: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Would you currently or in the future require sponsorship?
Education:
- Bachelor's Degree (preferred)
Experience:
- executive support: 3 years (preferred)
Work Location: In person
