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Payroll and Finance Officer - Junior

Ville de Dieppe / City of Dieppe
Dieppe, NB

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Détails du poste

Il y a 4 jours

Compétences

Microsoft Powerpoint
Bilingue
Microsoft Word
Français
Microsoft Excel
Microsoft Outlook
Anglais
Windows
Microsoft Office
Comptabilité
Sens de l'organisation
Paie
Affaires
Comptabilité
Négociation

Description complète du poste

SUMMARY

Reporting to the financial operations manager, the incumbent carries out all operations required to produce and issue payroll and other remuneration in compliance with the provisions of collective agreements and other employment contracts; and is also responsible for all operations involved in the production and issuance of water and sewer bills, as well as for the collection of accounts receivable for the City.

DUTIES AND RESPONSIBILITIES

1. Payroll and benefits

Review, verify, compile and process payroll data for all staff members
Check source adjustments, deductions, contributions and adjustments to be deducted from or added to staff members’ pay
Ensure compliance of staff remuneration with collective bargaining agreements and employment contracts
Enter, verify and confirm accuracy of data, ensure data integrity and update personnel files in the various systems
Maintain up-to-date attendance and other records for each staff member, adjusting as required, such as bank adjustments at the beginning of the year, insurance coverage, accumulated hours, etc.
Process, compile, validate and issue remittances to various external agencies
Calculate benefits for WorkSafe New Brunswick, disability insurance and other leaves of absence
Produce records and confirmations of employment, and follow up with various external agencies
Reconcile benefits and deductions at source
Respond to managers and investigate and resolve payroll issues
Work with Human Resources on compensation and benefits issues
Collaborate with Human Resources on disability insurance claims
Provide information to staff and managers regarding total compensation and benefits

2. Accounts receivable

Create new property accounts and maintain up-to-date records
Carry out research and make the necessary adjustments by providing the required calculations
Prepare, verify and issue municipal water and sewer bills, as well as bills for various City general funds
Validate data from water and sewer meter readings and report irregularities
Manage requests for municipal debt certificates
Analyze and apply billing and collection processes pursuant to various municipal bylaws
Reconcile daily receipts for deposit preparation
Process payments for accounts receivable
Participate in training new staff members to take payments with various systems
Collect and regularly produce all City accounts receivable documents, including the issuance of statements of account, payment reminders and cut-off notices
Negotiate payment agreements and ensure follow-up
Coordinate with staff from various departments for water shut-offs
Respond to requests from the public

3. General

Participate in financial and tax year-end activities for the salary, benefits and accounts receivable portions
Collaborate with external agencies on benefits and accounts receivable files
Manage requests for support from internal departments, ensuring rapid resolution and effective communication
Participate in the testing and implementation of integrated management software and assist with user training
Participate in various continuous improvement projects
Produce various calculations, analyses, statistics and reports as required
Carry out any other tasks related to the position to ensure the smooth running of activities

MINIMUM REQUIREMENTS

Education

Post-secondary studies in business administration (major in accounting) or a related field. The equivalent in combined experience and education may be considered.

Experience

One (1) year experience in financial accounting
One (1) year experience in payroll processing
Experience in a municipal environment would be an asset

Knowledge

Excellent command of spoken and written French and English
Mastery of accounting principles and software
Knowledge of claims and payroll administration procedures governing occupational health and safety legislation
Excellent knowledge of the Windows environment, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Dynamics GP2010
Knowledge of payroll and collection legislation and regulations

Skills

Ability to cycle through all accounting modules
Ability to adapt with ease to payroll systems
Ability to work under pressure, independently, as part of a team, and without ongoing supervision
Strong customer-service focus
Discretion and respect for confidentiality
Negotiation and problem-solving skills
Analytical nature, focus on details, and accuracy
Ability to summarize and communicate information clearly and concisely
Ability to work in a computerized environment
Good organizational skills, ability to manage priorities effectively, initiative and good judgment
Positive attitude with respect to the interests of the municipality and the community in general
Physical ability to do the work assigned
Punctuality and regular attendance
Good past record of job performance
Respect for the City of Dieppe’s confidentiality rules and organizational values

WORK SCHEDULE

Thirty-five (35) hours a week

SALARY

Based on current salary scale
The incumbent also receives vacation time, benefits (paid by the employer) and a pension plan (employer/employee contribution).

CLOSING DATE

The deadline to submit your application is Sunday, July 5th, 2026, at 11:59 PM.

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Payroll and Finance Officer - Junior

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