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Lead, Governance and Executive Operations Coordinator

TORONTO LAWN TENNIS CLUB
Toronto, ON

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Détails du poste

Permanent | Temps plein

Avantages

Cotisation égale au RÉER
Assurance Invalidité
Assurance Dentaire
Bourses d'Études
Congés payés
Programme d'Aide aux Employés
Assurance Vision
REER
Assurance Vie

Compétences

Compétences rédactionnelles
Études postsecondaires
Expérience administrative
Affaires
Compétences en communication
Gestion du temps

Description complète du poste

Employment Type: Full-time, Permanent

Total Compensation Package including base salary and benefits is $100,573 per year

Who We Are

A historic past. A vibrant future.

The Toronto Lawn Tennis Club, located in the heart of Rosedale, is a premier private multi racquet, fitness, wellness, dining, and social club with a longstanding tradition of excellence. We are home to high caliber athletics, exceptional hospitality, and a welcoming community experience for members and their families.

Who We Are Looking For

We are seeking a highly organized, professional, and detail-oriented Lead, Governance and Executive Operations Coordinator to support the delivery of effective and high standard governance and executive operations across the Club, with a strong focus on Board and Committee coordination, executive support, governance documentation, and communication.

As the ideal candidate, you bring a strong governance and executive support background with a strategic, improvement focused approach to strengthening governance processes, supporting leadership and Board operations, and ensuring consistency across documentation, policy management, and communication.

You are adaptable, flexible with shifting priorities, comfortable working independently under low supervision, and committed to confidentiality, sound judgment, and proactive support that strengthens governance standards and executive effectiveness.

Ability to reliably commute to 44 Price St, Toronto, ON is required.

Total Compensation Package

Total compensation is valued at $100,573 and includes an annual base salary, group health benefits, fitness reimbursement, RRSP, paid breaks, paid personal emergency days, daily staff meals, a career development fund, and a monthly cell phone reimbursement.

Reports To: Chief Operating Officer

Direct Reports: None

Hours of Work

40 hours per week with scheduling flexibility required. Evening availability required for Board and Committee meetings.

Experience

Minimum 7+ years of experience in governance, executive support, or a similar senior administrative role. Experience supporting a Board of Directors, ideally within a not-for-profit environment.

Competencies and Technical Skills

Ability to work independently with minimal supervision, demonstrating strong initiative, accountability, and decision making
Strong understanding of governance frameworks and policy development, with familiarity with Ontario Not-for-Profit Corporations Act (ONCA) considered an asset
Exceptional writing and editing skills, including Board materials, reports, and communications
Strong organizational, time management, and problem solving skills
High attention to detail and commitment to maintaining quality standards
Proven ability to manage confidential information with discretion
Strong communication skills, both written and verbal
Reliable, professional, and able to perform consistently in a dynamic environment

Education and Credentials

Post secondary education in business administration, governance, or a related field
Governance certifications or familiarity with ONCA is an asset

Key Responsibilities

Support the planning and execution of governance and executive operations aligned with Club standards
Coordinate Board and Committee meetings including scheduling, logistics, and preparation of materials
Prepare agendas, meeting packages, and governance documentation
Attend meetings and record accurate, high quality minutes
Maintain governance records, ensuring all documentation is current and properly stored
Provide executive support to the GM/COO including calendar management and meeting coordination
Prepare briefing notes, reports, presentations, and AGM materials
Draft, edit, and maintain governance and operational policies
Track action items and follow ups across Board and Committee meetings
Support governance compliance with bylaws, policies, and standards
Support Board onboarding and governance education initiatives
Coordinate governance related communications and documentation
Identify opportunities to improve processes and operational efficiency
Support Committees and governance related projects
Maintain clear communication with leadership, Board members, and stakeholders

What a Typical Day Looks Like

A typical day includes coordinating Board and Committee operations, preparing meeting materials, supporting executive priorities, and ensuring governance documentation is accurate and up to date.

You will manage schedules, track action items, prepare communications, and support leadership with organized and timely information while maintaining high standards across all governance processes.

Equity and Inclusion

The Lawn celebrates people regardless of race, color, religion, gender, gender identity or expression, sexual orientation, origin, disability, or age. TLTC is committed to an inclusive workplace and encourages all qualified individuals to apply.

We are dedicated to building a diverse, inclusive, and authentic workplace.

Disclaimer

This job advertisement is intended to describe the general nature and level of work being performed. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications.

Please let us know if you require any accommodations during the recruitment process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: From $70,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Life insurance
Paid time off
RRSP match
Tuition reimbursement
Vision care

Ability to commute/relocate:

Toronto, ON M4W 1Z4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

How many years of experience do you have supporting a Board of Directors in a governance or executive support role?
Do you have direct experience preparing Board and Committee materials, including agendas, meeting packages, and minutes?
Have you worked in a not for profit or governance regulated environment?
Are you able to attend evening Board and Committee meetings on a regular basis?
How familiar are you with the Ontario Not for Profit Corporations Act (ONCA)?

Work Location: In person

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