The Municipal Clerk is responsible for the coordination and delivery of municipal administrative, legislative, records management, and customer service functions for the Town of Lynn Lake. The position oversees Council administration, records management, public inquiries, document control, legislative compliance, and administrative support while ensuring efficient and professional municipal operations.
Council Administration
- Prepare Council agendas and meeting packages
- Record and prepare Council minutes
- Maintain resolutions, bylaws, and policy records
- Coordinate public notices and legislative requirements
- Track Council action items and follow-up requirements
Records & Information Management
- Maintain physical and electronic filing systems
- Organize and archive municipal records
- Coordinate records retention and document control
- Support records digitization initiatives
- Assist departments with records retrieval and management
Administrative Operations
- Prepare correspondence, notices, and administrative documents
- Coordinate incoming and outgoing mail
- Schedule meetings and maintain calendars
- Support office administration and workflow processes
- Maintain administrative records and tracking systems
Customer Service & Communications
- Respond to resident and stakeholder inquiries
- Assist with municipal forms, applications, and requests
- Direct inquiries to appropriate departments
- Maintain a professional front-office environment
- Process public correspondence and information requests
Legislative & Privacy Compliance
- Support compliance with The Municipal Act
- Assist with FIPPA and privacy requirements
- Maintain confidential municipal records
- Support records retention and legislative requirements
- Promote compliance with municipal policies and procedures
Area of Responsibilities
Administration & Procurement Support
- Generate and track purchase orders
- Maintain vendor and procurement files
- Process invoices and supporting documentation
- Assist with financial and audit documentation
- Support purchasing and administrative reporting activities
Qualifications
Certificate, Diploma, or equivalent experience in Local Government Administration, Business Administration, Office Administration, Records Management, or a related field.
Minimum three (3) years of progressively responsible administrative experience in municipal government, public administration, office administration, or a related environment.
Previous experience supporting Council meetings, records management, or legislative administration is preferred. Experience working in northern or remote communities is considered an asset.
- Knowledge of municipal administration and governance processes
- Knowledge of records management and document control systems
- Council agenda and minute preparation experience
- Strong organizational and administrative skills
- Effective written and verbal communication skills
- Customer service and stakeholder relations skills
- Ability to work independently and prioritize competing demands
- Strong computer proficiency and records management skills
- Valid Manitoba Class 5 Driver's Licence considered an asset
- Municipal Administration training considered an asset
- Records Management training considered an asset
- FIPPA/Privacy training considered an asset
- Professional development related to local government administration considered an asset
Core Competencies:
- Leadership & Accountability
- Customer Service Excellence
- Organizational Effectiveness
- Attention to Detail
- Initiative
- Teamwork & Collaboration
- Communication
- Professionalism
- Confidentiality & Discretion
Primarily office-based work with regular interaction with residents, Council, staff, contractors, and external agencies. Attendance at evening Council meetings and special meetings may be required. Periodic deadlines associated with Council meetings, legislative requirements, records management, and reporting obligations may occur.
The Municipal Clerk provides operational leadership for municipal administration, records management, and legislative services. The position strengthens organizational continuity, supports effective governance, improves administrative efficiency, enhances customer service, and allows the CAO to focus on governance, strategic planning, economic development, major projects, and organizational leadership.
Pay: $17.86-$30.55 per hour
Work Location: In person
Pay: $17.86-$30.55 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
