23 meilleures offres (academic coordinator, london, on) (à pourvoir)

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Course - SE 2203A 301 - Western International College
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FSU Communications & Engagement Assistant
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Fanshawe Student Union —London, ON
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FSU Event Ambassador - Woodstock Campus
Fanshawe Student Union —London, ON
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Administrative Support

Western University
London, ON

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Détails du poste

Temporaire | Temps partiel | Contrat | Contrat à durée déterminée
Il y a 1 jour

Compétences

Logiciels de GRC/CRM
Tenue de dossiers
Planification d'événements
Anglais
Maîtrise
Bases de données
Expérience administrative
Service à la clientèle
Orientation axée sur le service à la clientèle
Sens de l'organisation
Archivage de documents
Soutien à la clientèle
Collecte de données
Diplôme d'études collégiales (hors Québec)
Compétences en communication
Interaction avec les clients

Description complète du poste

About Western

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

About Us

The Schulich Interfaculty Program in Public Health offers a unique, world class Master of Public Health (MPH) Program. The MPH Program will produce transformative knowledge, professionals and leaders that work to create healthy and sustainable communities both locally and globally. To this end, the Schulich Interfaculty Program in Public Health fosters professional education, public outreach and scholarship to support practitioners, leaders and change agents in moving societies toward more sustainably healthy futures.

Responsibilities

As part of the incumbent’s duties, the individual shall be solely responsible for:

Managing correspondence in the MPH Mailbox
- Creating file folders and tracking all correspondence for general inquiries, current students, applicants and alumni
Tracking student records and certificates
Maintaining office supply inventory and ensuring the storage room is organized
Maintaining the CRM database
Uploading Practicum Projects to online platform
Updating SGPS membership renewals
Preparing travel expense forms for students and guests seeking reimbursement for sanctioned expenses
Creating and updating Standard Office Procedures (SOPs) for all positions
Archiving applicant and graduate files on a regular basis and in accordance with Western University’s retention policies

In addition, the incumbent will assist the Manager, Program Coordinator and/or the Career and Engagement Officer, when applicable, with:

Attending recruitment events and conferences
Assisting with event planning and preparation
Assisting with CEPH data collection
Preparing materials for the Director and Manager for meetings as required
Assisting Program Coordinator and Career and Engagement Officer as needed
Performing yearly file updates and purges
Other duties as assigned

Qualifications
Education:

Community College Diploma in an administrative field

Experience:

1 year of experience providing customer service in a business office setting

Experience in a post-secondary environment is an asset

Skills, Abilities & Expertise:

Knowledge of general office procedures including records management systems
Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
Self-motivated multi-tasker with strong organizational skills
Positive, outgoing attitude with genuine customer service orientation
Demonstrated ability to work independently, take initiative and follow through on work assignments
Familiarity with University policies and procedures preferred
Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Affirmation Policy

Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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