Division Administrative Assistant - Receptionist and Human Resources
Lethbridge School Division is seeking an experienced and highly professional individual to serve as Division Administrative Assistant in the Human Resources Department effective immediately or as soon as possible. The successful candidate will will bring strong technical and organizational skills, sound judgment, and excellent interpersonal abilities to the Human Resources Department. This position will be responsible for administrative functions supporting the Director and Coordinator of Human Resources and serve as the first contact person for the Division as they greet anyone visiting the Education Centre.
The Division
Our School Division, situated on the beautiful traditional lands of the Blackfoot people, is dedicated to growing, leading, and supporting our community through the values of learning, respect, leadership, well-being, and inclusion. We provide culturally authentic learning opportunities that nurture the growth and well-being of all students and staff.
Embracing diversity within our inclusive schools, our division is recognized for its innovative culture and commitment to fostering leadership and community partnerships. We offer meaningful, engaging learning experiences through a wide range of student-centered programs that meet the unique needs of each learner while prioritizing the well-being of everyone in our schools.
With over 1200 dedicated staff members, Lethbridge School Division serves the educational needs of more than 12,000 students across 25 schools in the city. Together with our community, we create a welcoming and supportive environment where everyone can thrive and reach their full potential.
Mission
Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.
For a complete overview of our division, you are encouraged to visit our website.
The City of Lethbridge
Lethbridge is located just two hours south of Calgary, close to the Rocky Mountains and U.S. border. It is a family-oriented and culturally vibrant community with many amenities of a larger city. Lethbridge has over 100,000 residents and is one of only a few cities its size with two post-secondary institutions. Lethbridge Polytechnic and University of Lethbridge. Lethbridge has a robust fine arts community and is renowned for the breadth of recreation activities with outstanding facilities. Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city.
The City of Lethbridge is a proud neighbor to the largest First Nation reserve, by area, in Canada. Kainai Nation (also known as the Blood or Kainaiwa), covers 1,342.9 km², and is located southwest of the city of Lethbridge, north of the town of Cardston, east of Pincher Creek, bordered on all sides of the Oldman, St. Mary and Belly rivers in Alberta. We are fortunate to learn from Indigenous communities and are committed to enhancing our understanding of the truths of our past so we can continue to move towards reconciliation.
The Role
This position serves as the receptionist for the Education Centre, directing all visitors, managing all public inquiry calls and distribution of mail for the Education Centre. As a member of our Human Resources team, the role will also focus on supporting new hire onboarding and orientation, managing employee files, Occupational Health and Safety follow-up for substitutes and a variety of Human Resources functions.
A key component of this role involves preparing HR documentation and certificates, providing reception and administrative support services and applying collective agreements while working in a team environment. The successful candidate will provide accurate, timely, and practical guidance and support to staff and school-based administrators.
This position requires sound judgment, discretion, strong organizational and interpersonal skills.
As an educational organization, Lethbridge School Division places a strong emphasis on people, relationships, and collaboration. The Division Administrative Assistant will approach their work with professionalism, care, and a service‑oriented mindset while supporting positive and respectful workplace outcomes.
Qualifications and Competencies:
The successful candidate will demonstrate the following:
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Strong oral and written communication skills
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Demonstrated experience interpreting and applying collective agreements
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Knowledge of labour relations principles and collective agreement administration
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Strong technical and research skills with a high level of attention to detail
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Proficiency in preparing clear, accurate, and business‑professional documentation
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Effective time management and organizational skills with the ability to manage competing priorities
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Ability to work collaboratively in a team‑based, service‑oriented environment
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Strong problem‑solving skills and the application of sound judgment and critical thinking
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Understanding of the educational context and the complexity of public education systems
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Demonstrated discretion and ability to manage confidential and sensitive information
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Initiative and confidence in managing sensitive and complex situations
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Ability to develop and improve procedures to enhance efficiency, effectiveness, and service delivery
The ideal candidate will be flexible, decisive, able to multitask in a fast‑paced environment, and demonstrate a high level of professionalism, initiative, and maturity. A strong technology background is essential, including intermediate‑level proficiency with spreadsheets and databases. The successful candidate will be an innovative thinker with strong communication skills and a commitment to supporting people and positive workplace outcomes.
What will you work?
1.0 FTE (35 hours per week) - 12 Month Calendar Position
Some evening hours are required for scheduled events.
Please note that only those selected for further consideration will be contacted regarding an interview.
Requirements
Education and Experience Required:
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Minimum two (2) years of post‑secondary education in business, office administration, or a related field; an equivalent combination of education and experience will be considered
- Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
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Class 5 Alberta drivers license.
**Candidates may be tested for computer proficiency
CONDITIONS OF EMPLOYMENT:
In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School
Division who are offered employment must provide:
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A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
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A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
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Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
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Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
Hold and maintain a valid Class 5 Alberta drivers license.
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Benefits
Salary range for this position is $48,500 - 50,500 depending on education and experience.
Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan for you and your family to access. Some of the amazing benefits included are:
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100% employer paid premiums for health and dental care.
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Health Spending Account (HSA).
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Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
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Lifestyle and specialty counselling (Health, Life Balance and Career).
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Competitive retirement pension plan.
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Discount at a variety of local fitness facilities within Lethbridge.
This is a purposeful and rewarding career that helps make a difference in students lives!
Posting will remain open until 4:00 PM, July 2, 2026.
