Lethbridge Food Bank | Lethbridge, Alberta
Full-time | 35 hours per week | Monday to Friday, 8:00 a.m. to 4:00 p.m.
Pay: $23.00–$25.00 per hour, depending on experience
The Lethbridge Food Bank is looking for an organised, resourceful and dependable person to join our team as Executive Administrator.
This is an important support role within a small, busy organisation. Working directly with the Executive Director, you will help keep information, administrative systems, reporting requirements and day-to-day priorities organised and moving forward.
You do not necessarily need to have been an Executive Administrator before. We are looking for someone who is naturally organised, comfortable finding information, confident learning new systems and willing to take ownership of tasks and see them through.
What You'll Do
Your responsibilities will include:
- Provide direct administrative support to the Executive Director.
- Organise information, documents, meeting materials and follow-up requirements.
- Maintain accurate and accessible organisational records and electronic filing systems.
- Help track administrative, reporting and compliance requirements and deadlines.
- Prepare bank deposits, record donations, complete credit card reconciliations and prepare information for the organisation's accountant.
- Assist with grant applications, documentation, deadlines and reporting.
- Provide administrative coordination for our Mindful Munchies school food program, including ordering, documentation and communication with participating schools.
- Provide front-office support by answering phones, greeting visitors and responding to general inquiries.
- Assist with routine social media posts and basic website updates.
- Pitch in with other administrative and organisational needs as part of a small, collaborative team.
Who We're Looking For
You may be a good fit if you:
- Are highly organised and have strong attention to detail.
- Like knowing where information is and how to find it.
- Are resourceful and willing to figure things out.
- Communicate clearly and professionally.
- Are comfortable managing several priorities and recurring deadlines.
- Have strong computer skills and are comfortable learning new software and systems.
- Can work independently while knowing when to ask questions.
- Handle confidential information with discretion and good judgement.
- Are dependable and follow through on commitments.
- Enjoy being part of a small team where people help one another when needed.
- Want to use your skills and experience in work that makes a meaningful contribution to the community.
Experience & Education
Post-secondary education in office administration, business administration or a related field is preferred, but an equivalent combination of education and experience will be considered.
Previous administrative, office or executive support experience is an asset. Experience with financial administration, reporting, information management or grants would also be helpful, but we do not expect every candidate to have experience in all of these areas.
Hours & Schedule
This is a full-time, 35-hour-per-week position, with regular hours Monday to Friday from 8:00 a.m. to 4:00 p.m. Occasional evening or weekend work may be required to support special events or other organisational needs.
About the Lethbridge Food Bank
The Lethbridge Food Bank has served Lethbridge and the surrounding area since 1982. Our work centres on providing good food to people who need it while operating programs that respond to food insecurity in our community.
We are a small, busy and collaborative team. We value organisation, accountability, respect, good judgement, teamwork and a willingness to find solutions.
For the right person, this position offers an opportunity to develop a broad understanding of the organisation and grow into a trusted administrative resource for both the Executive Director and the Lethbridge Food Bank.
Pay: $23.00-$25.00 per hour
Application question(s):
- How would you describe your experience using Microsoft 365, particularly Microsoft Teams, for day-to-day work, file management and collaboration?
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
