25 meilleures offres (operations administrator, leduc, ab) (à pourvoir)

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SWAT Consulting —Leduc, AB
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Norwood Dental Centre —Edmonton, AB
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Network Systems Administrator - Senior
Space Race Cannabis —West Edmonton, AB
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Payroll & Finance Assistant
LN Land Development Technologies —Edmonton, AB
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SUMMIT, An Earth Services Company —Edmonton, AB
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Morgan Construction & Environmental Ltd —Edmonton, AB
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Sales and Customs Admin
BOWLINE LOGISTICS LTD —Spruce Grove, AB
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Production Administrator
ALCO Energy Solutions —Edmonton, AB
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Payroll Administrator
TURBINE-X Energy Inc. —Nisku, AB
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Senior Administrator
Arrow Transportation Systems Inc. —Alberta
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Director, Total Rewards
High Tide —Alberta
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Dental Administrator
Confidential —Edmonton, AB
- De 25 $ à 28 $ de l’heure
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Shop Administrator
DFI Piling —Edmonton, AB
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Administrative Assistant - Remote Camp Operations Nunavut
Kitikmeot Camp Solutions —Edmonton, AB
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HSE Administrator
prairie north const —Acheson, AB
- 8 Heures
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Property Administrator
Wingspan Dev Capital Inc —Edmonton, AB
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Group, Administrator III
First Canadian Insurance Corporation —Edmonton, AB
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Office Administrator/Showhome Host
Kingston Homes Ltd. —Spruce Grove, AB
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District Administrator (Oilfield Cementing)
Sanjel Energy Services Inc —Acheson, AB
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Office Administrator
Alliance Insurance —Edmonton, AB
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Lead Admin (Relocate to Lake Louise, AB)
Post Hotel & Spa —Alberta
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Office Administrator
Agrifoods International Cooperative LTD. —Acheson, AB
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il y a 8 jours
District Administrator (Oilfield Cementing)
Sanjel Energy Services —Edmonton, AB
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il y a 1 jour

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations administrator (leduc, ab)

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Operations & Finance Administrator

Indigenous Box Inc.
Edmonton International Airport, AB

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Détails du poste

Temps plein
Il y a 12 jours

Avantages

Tenue Décontractée
Réductions Tarifaires
Assurance Maladie Complémentaire
Programme d'Aide aux Employés
Stationnement sur place

Compétences

Logiciels de GRC/CRM
Microsoft Excel
Microsoft Outlook
Comptes fournisseurs
Systèmes PGI
QuickBooks
Sens de l'organisation
SharePoint
Tenue des livres de compte
Compétences en communication

Description complète du poste

Finance & Operations Administrator

Edmonton, AB (Full-Time, In-Person with opportunity for Hybrid) | $25–30 per hour, depending on experience | Group Benefits Plan

About Indigenous Box

Indigenous Box is a leading Indigenous-owned gifting and procurement company based in Edmonton, Alberta. We help individuals, organizations, and businesses discover and purchase products from Indigenous entrepreneurs across Turtle Island through curated gift boxes, subscriptions, corporate gifting programs, and Indigenous procurement solutions.

Our mission is to create meaningful economic opportunities for Indigenous businesses while delivering exceptional products and experiences to our customers. We are a growing, fast-paced company that values collaboration, accountability, continuous improvement, and building strong relationships.

Position Summary

The Finance & Operations Administrator owns our day-to-day bookkeeping and accounts payable/receivable — entering and reconciling transactions in QuickBooks Online, keeping vendor payments and customer invoicing on schedule, and ensuring our books are accurate and current. This frees up our fractional controller and CFO to focus on review, reporting, and forecasting rather than data entry.

Beyond finance, this role also supports broader administrative and operational coordination — helping information move between Sales, Operations, Procurement, and Finance, and ensuring tasks and documentation don’t fall through the cracks as the company grows.

Key Responsibilities Finance & Accounting Administration (Primary Focus)

Own day-to-day bookkeeping in QuickBooks Online — entering transactions, categorizing expenses, and keeping accounts reconciled and current.
Own accounts payable: process vendor invoices and ensure payments go out on time, every time.
Own accounts receivable: prepare and send customer invoices, track outstanding balances, and follow up on overdue payments.
Manage accounting inboxes, including invoices, receipts, statements, and vendor communications.
Prepare and organize documentation required for month-end close and reconciliations.
Ensure purchase orders, invoices, receipts, and supporting documentation are complete and properly recorded.
Coordinate with the company’s fractional controller and CFO — providing complete, accurate, and timely books and documentation for review, reporting, and forecasting.

Administrative & Operational Coordination

Manage and triage shared inboxes, ensuring requests are addressed or routed appropriately.
Track tasks, follow up on outstanding items, and help ensure commitments are completed.
Coordinate information between Sales, Operations, Procurement, Customer Service, and Finance.
Identify missing information, unresolved issues, or workflow bottlenecks and proactively follow through to resolution.
Support scheduling, meeting preparation, and general administrative coordination.

Sales, Order & Procurement Support

Support administration of B2B, corporate gifting, subscription, and e-commerce orders, including draft orders and supporting documentation.
Coordinate customer requirements, shipping information, approvals, and special instructions.
Support purchase order workflows, supplier communications, and vendor record maintenance.
Maintain organized records of customer communications, order notes, and fulfillment requirements.

Information, Systems & Process Improvement

Maintain organized and accurate records across SharePoint and business systems, and support data accuracy across Shopify, Katana, Pipedrive, QuickBooks Online, and related platforms.
Investigate and resolve data discrepancies where appropriate.
Assist in documenting and improving internal processes and workflows, and support special projects as needed.

Qualifications

3–5 years of full-cycle bookkeeping experience (AP/AR, reconciliations, month-end close) in QuickBooks Online or similar software.
Experience owning vendor payments and customer invoicing — keeping AP/AR current and on schedule.
Strong organizational skills and attention to detail.
Demonstrated ability to manage multiple priorities and follow tasks through to completion.
Strong written and verbal communication skills.
Experience working across multiple teams and stakeholders.
Proficiency with Microsoft 365, including Outlook, Excel, Teams, and SharePoint.
Familiarity with CRM systems, ERP systems, or e-commerce platforms is considered an asset.
Comfortable working in a dynamic and evolving business environment.

Core Competencies

Ownership — takes responsibility for tasks and follows through without requiring repeated direction.
Organization — maintains clarity, structure, and accuracy across multiple workflows.
Communication — communicates professionally, clearly, and respectfully with internal and external stakeholders.
Attention to Detail — produces accurate work and maintains high standards for documentation and record keeping.
Adaptability — remains effective in a fast-paced environment where priorities may evolve.

Compensation & Schedule

$25–30 per hour, depending on experience
Full-time (37.5 hours per week)
Group benefits plan
In-Person position based at Edmonton International Airport, Alberta

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Benefits:

Casual dress
Employee assistance program
Extended health care
On-site parking
Store discount

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : operations administrator (leduc, ab)

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