25 meilleures offres (learning support assistant, hamilton, on) (à pourvoir)

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Administrative Assistant (Ron Joyce Centre)

McMaster University
Hamilton, ON

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Détails du poste

Temps partiel | Temps plein
Il y a 9 jours

Compétences

Microsoft Word
Microsoft Excel
Microsoft Outlook
Classement
Microsoft Office
Sens de l'organisation
Diplôme d'études collégiales (hors Québec)
Affaires
Compétences en communication

Description complète du poste

Job ID

75357

Job Title

Administrative Assistant (Ron Joyce Centre)

Regular/Temporary

Regular

Location

Ron Joyce Centre

Open Date

2026/06/15

Job Type

Limited Term (>12 months)

Close Date

2026/06/24

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

DSB Central Administration

Full/Part Time

Full-Time

Salary Grade/Band

Grade 5

Salary Range

$26.59 - $35.15 (hourly)

Job Code

JD0091

Existing Vacancy

Yes - Newly Created Position

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday – Friday, 8:30am – 4:30pm

Education Level

2 year Community College diploma in Office Administration or related field of study.

Career Level

Requires 3 years of relevant experience.

Location

Ron Joyce Centre, Burlington

Anticipated Start Date

August 1, 2026

Employment Type

Limited Term Employee

Duration

12 Month Appointment

UNIT DESCRIPTION:

The Ron Joyce Centre is a state-of-the-art graduate campus of the DeGroote School of Business at McMaster University serves as a hub for innovative business education, executive learning, and community engagement.

Designed to foster collaboration and experiential learning, the Ron Joyce Centre is home to DeGroote’s MBA and professional graduate programs, as well as executive education initiatives.

Central to the success of the Ron Joyce Centre's day-to-day operations is the Administrative Assistant role, which provides essential coordination and administrative support for the building. This role contributes to the seamless functioning of the buildin by supporting operational processes, facilitating communication, and ensuring an exceptional experience for all who engage with the Ron Joyce Centre.

JOB SUMMARY:

Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks.

KEY FUNCTIONS:

Establish priorities for general office operations.
Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
Provide policy and procedure information to others.
Gather and compile the paperwork required to facilitate hiring and payment processes.
Collect, verify, and input data into a variety of spreadsheets and databases.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Write a variety of formal notes and records such as meeting minutes.
Update and maintain information on websites and social networks.
Format, word process, edit, and proofread a variety of documents and materials.
Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
Monitor and order office supplies.
Source and obtain pricing information for office supplies and equipment.
Set up and maintain filing systems, both electronic and hard copy.
Classify, sort, and file correspondence, records, and other documents.
Update and maintain confidential files and records.
Handle sensitive material in accordance with established policies.
Assemble, copy, collate, and disseminate a variety of documents and materials.
Open and distribute incoming mail and faxes.
Prepare outgoing mail, faxes, and courier shipments

SUPERVISION:

Provide direction to others in how to carry out work tasks.
Ensures adherence to quality standards and procedures for short-term staff and volunteers.

ASSETS:

Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams)
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Ability to manage high-volume communications and respond to inquiries with accuracy and professionalism
Strong attention to detail and ability to maintain accuracy in time-sensitive, policy-driven processes
Effective communication and interpersonal skills, with the ability to support faculty and collaborate across teams
Demonstrated problem-solving skills and sound judgment in handling complex or sensitive situations

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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